Our client is seeking a detail-oriented and highly organized Intake Coordinator to support the intake, tracking, and processing of legal orders, subpoenas, correspondence, and related documentation.
Our client is seeking a detail-oriented and highly organized Intake Coordinator to support the intake, tracking, and processing of legal orders, subpoenas, correspondence, and related documentation.
Intake Coordinator (32443)
Calgary, AB · On-site
$23 - $26/hr
The Intake Coordinator handles all aspects of a referral from receipt of referral through ... Coordinates with the client to obtain required medical records prior to examination * Reviews ...
Intake Coordinator (32443)
Calgary, AB · On-site
$23 - $26/hr
The Intake Coordinator handles all aspects of a referral from receipt of referral through ... Coordinates with the client to obtain required medical records prior to examination * Reviews ...
Intake Coordinator (32443)
Calgary, AB · On-site
$23 - $26/hr
The Intake Coordinator handles all aspects of a referral from receipt of referral through ... Coordinates with the client to obtain required medical records prior to examination * Reviews ...
Intake Coordinator (32443)
Calgary, AB · On-site
$23 - $26/hr
The Intake Coordinator handles all aspects of a referral from receipt of referral through ... Coordinates with the client to obtain required medical records prior to examination * Reviews ...
... Intake Coordinator and clinical team. * Welcome and orient clients to the clinic and provide ... Process and track client and funder invoices, payments, and revenue records. * Complete accurate ...
... Intake Coordinator and clinical team. * Welcome and orient clients to the clinic and provide ... Process and track client and funder invoices, payments, and revenue records. * Complete accurate ...
... Intake Coordinator and clinical team. * Welcome and orient clients to the clinic and provide ... Process and track client and funder invoices, payments, and revenue records. * Complete accurate ...
Quick apply
... Intake Coordinator and clinical team. * Welcome and orient clients to the clinic and provide ... Process and track client and funder invoices, payments, and revenue records. * Complete accurate ...
Business Development Manager
Calgary, AB · On-site
CA$100K/yr
Leading client intake, discovery, and qualification conversations * Understanding client needs ... Coordinating engineers, designers, and project managers to develop scopes and pricing * Leading the ...
Business Development Manager
Calgary, AB · On-site
CA$100K/yr
Leading client intake, discovery, and qualification conversations * Understanding client needs ... Coordinating engineers, designers, and project managers to develop scopes and pricing * Leading the ...
Client Support Case Manager
Calgary, AB · On-site
We are an internationally recognized, research validated, leading edge, coordinated community ... Ensure all SharePoint / frontline file information: demographics, intake, history, case notes ...
Quick apply
Client Support Case Manager
Calgary, AB · On-site
We are an internationally recognized, research validated, leading edge, coordinated community ... Ensure all SharePoint / frontline file information: demographics, intake, history, case notes ...
Project Coodinator (Signs & Graphics)
Calgary, AB · On-site
CA$25 - CA$30/hr
Job Summary Total SignWorks is seeking a versatile and driven Project Coordinator to join our team ... The right person will confidently guide projects from intake through delivery, coordinate across ...
Quick apply
Project Coodinator (Signs & Graphics)
Calgary, AB · On-site
CA$25 - CA$30/hr
Job Summary Total SignWorks is seeking a versatile and driven Project Coordinator to join our team ... The right person will confidently guide projects from intake through delivery, coordinate across ...
Through intake, assessment, referral, advocacy, follow-up, and service coordination, the Family ... Maintain accurate and timely client documentation * Facilitate referrals to FRN programs and ...
Quick apply
Through intake, assessment, referral, advocacy, follow-up, and service coordination, the Family ... Maintain accurate and timely client documentation * Facilitate referrals to FRN programs and ...
Senior Enablement Program Operations Specialist
Calgary, AB · Hybrid
CA$112K - CA$152K/yr
... client experiences. We run a center of excellence operating model, manage the intake and operating ... Proven ability to run intake and prioritization across many stakeholders * Experience coordinating ...
Senior Enablement Program Operations Specialist
Calgary, AB · Hybrid
CA$112K - CA$152K/yr
... client experiences. We run a center of excellence operating model, manage the intake and operating ... Proven ability to run intake and prioritization across many stakeholders * Experience coordinating ...
Behavioural Science Practicum
Calgary, AB · On-site
Key Responsibilities Client Support & Program Participation * Assist staff in delivering daily ... Observe and participate in intake processes, case planning, and group sessions as appropriate
Behavioural Science Practicum
Calgary, AB · On-site
Key Responsibilities Client Support & Program Participation * Assist staff in delivering daily ... Observe and participate in intake processes, case planning, and group sessions as appropriate
Pleadings Clerk
Calgary, AB · Hybrid
Review intake materials, client information, and supporting documentation to understand each claim ... Experience drafting Statements of Claim and coordinating filing and service * Ability to manage ...
Pleadings Clerk
Calgary, AB · Hybrid
Review intake materials, client information, and supporting documentation to understand each claim ... Experience drafting Statements of Claim and coordinating filing and service * Ability to manage ...
Guardianship and Trusteeship Specialist
Calgary, AB · On-site
$50K - $60K/yr
... coordinating applications, facilitating documentation, and supporting families from initial ... This position maintains accurate documentation, provides exceptional client service, identifies ...
Guardianship and Trusteeship Specialist
Calgary, AB · On-site
$50K - $60K/yr
... coordinating applications, facilitating documentation, and supporting families from initial ... This position maintains accurate documentation, provides exceptional client service, identifies ...
Account Manager (Project Manager) | Digital Agency | Remote Options | $60,000 - $80,000 + Benefits
Calgary, AB · On-site +1
... client delivery. This role is responsible for guiding campaigns from initial intake through ... Experience coordinating and distributing digital advertising assets across multiple platforms
Quick apply
Account Manager (Project Manager) | Digital Agency | Remote Options | $60,000 - $80,000 + Benefits
Calgary, AB · On-site +1
... client delivery. This role is responsible for guiding campaigns from initial intake through ... Experience coordinating and distributing digital advertising assets across multiple platforms
Business Development - Operations Manager
Calgary, AB · On-site
CA$24 - CA$28/hr
... placement process from intake through deployment. * Coordinate scheduling, dispatch, and ... A blend of field sales, in-person client meetings, and office-based recruitment and coordination.
Quick apply
Business Development - Operations Manager
Calgary, AB · On-site
CA$24 - CA$28/hr
... placement process from intake through deployment. * Coordinate scheduling, dispatch, and ... A blend of field sales, in-person client meetings, and office-based recruitment and coordination.
Conduct comprehensive intake and ongoing assessments to identify client strengths, needs, risks and ... Oversee all referrals to external providers and practitioners, ensuring coordination, continuity of ...
Quick apply
Conduct comprehensive intake and ongoing assessments to identify client strengths, needs, risks and ... Oversee all referrals to external providers and practitioners, ensuring coordination, continuity of ...
This is a senior role at the intersection of technical production and client engagement, a great ... You'll own the full lifecycle of LiDAR deliverable production: coordinating internally across ...
This is a senior role at the intersection of technical production and client engagement, a great ... You'll own the full lifecycle of LiDAR deliverable production: coordinating internally across ...
Program Administrator
Calgary, AB · On-site
$50K - $58K/yr
This position plays a key role in ensuring program information, client records, reporting ... Provide administrative support across multiple programs, including intake, referrals, scheduling ...
Program Administrator
Calgary, AB · On-site
$50K - $58K/yr
This position plays a key role in ensuring program information, client records, reporting ... Provide administrative support across multiple programs, including intake, referrals, scheduling ...
Excellence , through attracting and developing top talent committed to delivering on our Client ... As required, managing the intake process of all document production requests and document support ...
Excellence , through attracting and developing top talent committed to delivering on our Client ... As required, managing the intake process of all document production requests and document support ...
Excellence , through attracting and developing top talent committed to delivering on our Client ... As required, managing the intake process of all document production requests and document support ...
Excellence , through attracting and developing top talent committed to delivering on our Client ... As required, managing the intake process of all document production requests and document support ...
Client Intake Coordinator information
What does a client intake coordinator do?
A Client Intake Coordinator is responsible for managing the initial contact between clients and an organization, such as a healthcare facility, law firm, or social services agency. They gather essential information from new clients, assess their needs, and ensure that all necessary documentation is completed. Their role is crucial in setting the tone for a positive client experience and ensuring that clients are directed to the appropriate services or professionals. They often work closely with other staff members to coordinate appointments and follow-ups, helping streamline the intake process and maintain accurate records.
What skills and qualifications are needed to thrive as a client intake coordinator?
To thrive as a Client Intake Coordinator, you need strong organizational skills, attention to detail, and experience with administrative processes, often supported by a background in customer service or healthcare administration. Familiarity with client management systems, electronic health records (EHR), and scheduling software is typically required. Excellent interpersonal communication, empathy, and problem-solving abilities help you build rapport with clients and coordinate efficiently with team members. These skills ensure accurate data collection, positive client experiences, and smooth onboarding processes essential for organizational success.
How does a client intake coordinator typically collaborate with other departments during the onboarding process?
A Client Intake Coordinator works closely with multiple departments, such as sales, legal, and operations, to ensure a smooth onboarding experience for new clients. This involves gathering essential information, clarifying client needs, and communicating requirements to relevant teams. Coordinators often act as a bridge, relaying updates and resolving any issues that arise during intake. Effective collaboration helps to prevent miscommunication, streamline workflows, and ensure that clients receive consistent, high-quality service from the start.
What are the most commonly searched types of Client Intake jobs in Calgary, AB?
The most popular types of Client Intake jobs in Calgary, AB are:
Intake Coordinator
Calgary, AB
Klopp Richards and Associates
Full-time
Re-posted 22 days ago
Job description
Job Description Our client is seeking a detail-oriented and highly organized Intake Coordinator to support the intake, tracking, and processing of legal orders, subpoenas, correspondence, and related documentation. This role is ideal for someone with experience in legal services, medical office administration, health information management, or handling confidential client or patient information. The successful candidate will be responsible for reviewing incoming communications, accurately logging information, coordinating with internal teams, and ensuring legal order documentation is processed in a timely and compliant manner.
Key Responsibilities: Receive and review incoming mail, faxes, emails, and voicemails from shared mailboxes or internal departments and determine the appropriate handling process. Log documentation into tracking systems or route materials to the appropriate department or mailbox to support timely processing. Enter identifying information for subpoenas and other legal orders into the appropriate systems to ensure accurate and complete intake records.
Support the tracking of legal orders and related inquiries by updating statuses, documenting incoming information, and notifying the assigned analyst of relevant updates in accordance with department processes and procedures. Escalate questions, discrepancies, and concerns related to legal orders to the Legal Service of Process Manager, as appropriate. Prepare and mail correspondence for legal orders addressed to an incorrect or invalid entity to notify the sender and support proper resubmission.
Complete vendor forms and supporting documentation required by local, state, and government agencies to facilitate payment of subpoena processing fees. Develop strong working relationships with internal and external contacts to address and resolve issues and concerns in a timely and professional manner. Perform other duties as assigned.
Qualification Requirements: Associate degree in legal studies or a related field, or an equivalent combination of training and experience in the legal field. Minimum of two years of related experience in legal services or a comparable administrative environment. Experience handling confidential customer, client, or patient information with a high level of discretion and accuracy.
Strong verbal, written, and interpersonal communication skills. Excellent organizational and time management skills with demonstrated attention to detail. Ability to work effectively in a team-oriented, fast-paced, multi-tasking environment.
Proficiency with Microsoft Office Suite and comfort working with tracking systems, shared mailboxes, and electronic documentation. Preferred Assets: Experience in a medical office administration environment. Certified Health Information Management (CHIM) designation.
Experience coordinating patient or client information. Previous exposure to legal intake, subpoenas, service of process, or legal order tracking. Please submit your resume to Angie at awisk@klopprichards.com if you have the relevant experience in legal services, administration, health information management, or handling confidential client or patient information quoting Job-5597
We thank all applicants in advance for their interest; however, only those selected for further consideration will be contacted.