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Client Intake Coordinator Jobs in Hamilton, ON (NOW HIRING)

CarePartners

Team Coordinator

Mississauga, ON

CA$19.67 - CA$26.40/hr

  • Medical

  • Dental

... client services are performed in a timely manner. We have immediate Full-Time openings in the ... Receiving routine referral/intake information from funders and private-pay clients * Developing and ...

CarePartners

Team Coordinator

Mississauga, ON

CA$19.67 - CA$26.40/hr

  • Medical

  • Dental

... client services are performed in a timely manner. We have immediate Full-Time openings in the ... Receiving routine referral/intake information from funders and private-pay clients * Developing and ...

CarePartners

Team Coordinator

Mississauga, ON

CA$19.67 - CA$26.40/hr

  • Medical

  • Dental

... client services are performed in a timely manner. We have immediate Full-Time openings in the ... Receiving routine referral/intake information from funders and private-pay clients * Developing and ...

CarePartners

Team Coordinator

Mississauga, ON

CA$19.67 - CA$26.40/hr

  • Medical

  • Dental

... client services are performed in a timely manner. We have immediate Full-Time openings in the ... Receiving routine referral/intake information from funders and private-pay clients * Developing and ...

CarePartners

Team Coordinator

Mississauga, ON

CA$19.67 - CA$26.40/hr

  • Medical

  • Dental

... client services are performed in a timely manner. We have immediate Full-Time openings in the ... Receiving routine referral/intake information from funders and private-pay clients * Developing and ...

Allegis Global Solutions

Program Specialist II

Mississauga, ON · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... intake, shortlisting, sourcing management, onboarding, worker assignment management, time and ... Participate in client meetings to review strategic initiatives * Assist client managers during all ...

Allegis Global Solutions

Program Specialist II

Mississauga, ON · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... intake, shortlisting, sourcing management, onboarding, worker assignment management, time and ... Participate in client meetings to review strategic initiatives * Assist client managers during all ...

SEOCHC

Program Administrator, Health Services

Ottawa, ON · On-site

CA$56K - CA$66K/yr

  • Medical

  • Dental

  • Retirement

... coordination in support of the efficient, client-centred delivery of Primary Care services. * Integral in clinic operations, including: scheduling, patient intake, medical records, chart audits ...

Wesley

Program Housing Assistant

Burlington, ON · On-site

CA$22.73/hr

Services are based on a client-centered, residential harm reduction and housing first approach ... Key Responsibilities: On-Call & Intake * Responsible to complete on-call assessment protocols ...

Wesley

Program Housing Assistant

Burlington, ON · On-site

CA$22.73/hr

Services are based on a client-centered, residential harm reduction and housing first approach ... Key Responsibilities: On-Call & Intake * Responsible to complete on-call assessment protocols ...

Wesley

Program Housing Assistant

Burlington, ON · On-site

Services are based on a client-centered, residential harm reduction and housing first approach ... Key Responsibilities: On-Call & Intake * Responsible to complete on-call assessment protocols ...

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All JobsClient Intake JobsClient Intake Coordinator JobsClient Intake Coordinator Jobs in Hamilton, ON

Client Intake Coordinator information

What does a client intake coordinator do?

A Client Intake Coordinator is responsible for managing the initial contact between clients and an organization, such as a healthcare facility, law firm, or social services agency. They gather essential information from new clients, assess their needs, and ensure that all necessary documentation is completed. Their role is crucial in setting the tone for a positive client experience and ensuring that clients are directed to the appropriate services or professionals. They often work closely with other staff members to coordinate appointments and follow-ups, helping streamline the intake process and maintain accurate records.

What skills and qualifications are needed to thrive as a client intake coordinator?

To thrive as a Client Intake Coordinator, you need strong organizational skills, attention to detail, and experience with administrative processes, often supported by a background in customer service or healthcare administration. Familiarity with client management systems, electronic health records (EHR), and scheduling software is typically required. Excellent interpersonal communication, empathy, and problem-solving abilities help you build rapport with clients and coordinate efficiently with team members. These skills ensure accurate data collection, positive client experiences, and smooth onboarding processes essential for organizational success.

Is a client intake coordinator job stressful?

A client intake coordinator job can be stressful due to managing multiple client interactions, meeting deadlines, and ensuring accurate documentation. The role often requires strong organizational skills and the ability to handle high-pressure situations, but stress levels vary depending on the work environment and workload.

How does a client intake coordinator typically collaborate with other departments during the onboarding process?

A Client Intake Coordinator works closely with multiple departments, such as sales, legal, and operations, to ensure a smooth onboarding experience for new clients. This involves gathering essential information, clarifying client needs, and communicating requirements to relevant teams. Coordinators often act as a bridge, relaying updates and resolving any issues that arise during intake. Effective collaboration helps to prevent miscommunication, streamline workflows, and ensure that clients receive consistent, high-quality service from the start.

What cities near Hamilton, ON are hiring for Client Intake Coordinator jobs?

Cities near Hamilton, ON with the most Client Intake Coordinator job openings:

Client Intake Coordinator jobs near you
Infographic showing various Client Intake Coordinator job openings in Hamilton, ON as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 17% Part Time, 1% Temporary, and 8% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution.

Team Coordinator

CarePartners

Mississauga, ON

CA$19.67 - CA$26.40/hr

Full-time

Medical, Dental

Re-posted 12 days ago

Job description

Overview

CarePartners is adding to our team and we are looking for Team Coordinators to ensure effective customer service and communication between patients, families, and staff. Our Team Coordinators ensure the scheduling of our PSWs, Nurses, and Therapists meets service delivery standards and administrative functions related to client services are performed in a timely manner.

We have immediate Full-Time openings in the Mississauga office!

Hours of work are a schedule of defined shifts. We hire for days/afternoons/evenings.

Shifts will include: Friday , Saturday and Sunday Evening and Other 2 days are flexible.

What We Offer

Incentives and Perks

  • Meaningful, fulfilling work, helping patients and their families behind the scenes
  • Supportive team environment and a great corporate culture
  • Paid orientation and comprehensive training and onboarding
  • Access to group discounts, including exclusive discounts from various retailers
  • Total rewards program which includes health & dental benefits
  • An Employee Assistance Program (EAP) for you and your family members
  • Opportunities for continuing education and training
  • Hands on mentoring and leadership support
  • Opportunities to volunteer in countries with limited access to healthcare services
  • This position offers a competitive compensation grid, with progression based on hours worked and role-specific criteria. The hourly range is $19.67 to $26.40, and placement within the grid will be determined in accordance with company policies and procedures, as well as the candidate’s knowledge, skills, qualifications, and relevant experience.

    • What The Role Involves

  • You’ll be the bridge between patients/caregivers, their families, Personal Support Workers, team supervisors, funders, finance and other CarePartners employees
  • Receiving routine referral/intake information from funders and private-pay clients
  • Developing and coordinates service schedules while considering relevant factors
  • Informing workers of new assignments and changes to their schedules
  • Entering relevant information into the automated information system/database
  • Producing schedules and reports on regular basis, and on request of the Supervisor
  • Receiving and manage inbound telephone calls and email inquiries related to service
  • Performing other administrative duties
  • Other duties as required

    • What You Bring

  • A strong desire and commitment to making a difference in the lives of their patients
  • Post-secondary education is preferred and one (1) year of job-related experience (such as administrative or customer service) is required
  • Exceptional interpersonal and customer service skills
  • Ability to work both independently and as part of a team
  • Strong proficiency in all aspects of Microsoft Office, with proven skills in Word and Excel
  • A strong attention to detail and the ability to learn new systems and databases
  • Effective verbal and written communication skills
  • Non-traditional hours, including evenings and weekends are required
  • Experience in the health care field an asset
  • A Clear background check

    • .

    CarePartners In Your Community

    In addition to providing home-based health care, CarePartners also serves the community through clinics, transitional care units, and provides relief in retirement homes and shared care settings. Through our Community Nursing Services outreach program, we’ve been organizing staff-led medical care and clinics in countries with poor access to health care since 2009.

    Accessibility

    CarePartners welcomes and encourages applicants from people with disabilities. Candidates can request accommodations at any time in the hiring process.

    Artificial Intelligence

    CarePartners uses iCIMs as part of our recruitment and hiring process. While we incorporate select Artificial Intelligence (AI) features to enhance process efficiency, we remain committed to human-led decision making. All AI-generated outputs are subject to human review to ensure accuracy and fairness.

    This job posting is available due to an existing vacancy.

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