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City Secretary Jobs (NOW HIRING)

City of Red Oak, TX

Deputy City Secretary

Red Oak, TX · On-site

$75K - $85K/yr

City Secretary Opening Date: 08/03/2026 FLSA: Exempt Summary The Deputy City Secretary provides professional administrative, statutory, and operational support to the City Secretary's Office and ...

Red Oak, City of (TX)

Deputy City Secretary

Red Oak, TX

$75K - $85K/yr

Summary The Deputy City Secretary provides professional administrative, statutory, and operational support to the City Secretary's Office and serves as a key point of contact for city management ...

City of Tye

City Secretary

Tye, TX · On-site

$48K - $65K/yr

We are seeking a City Secretary to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: * Draft correspondences and other formal ...

City of Fair Oaks Ranch

Deputy City Secretary

Boerne, TX · On-site

$57K/yr

Join the City of Fair Oaks Ranch as a Full-Time Deputy City Secretary and play an important role in supporting transparent, responsive, and effective local government. This onsite position offers an ...

Hawkinstx

WI · On-site

$80 - $120/hr

... Secretary, department directors on all matters related to the official duties, compliance and city affairs #J-18808-Ljbffr

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City of Texarkana, TX

Deputy Registrar

Texarkana, TX · On-site

$30K/yr

City Secretary Opening Date: 04/09/2026 Closing Date: Continuous GENERAL PURPOSE This is a full-time position within the City Secretary's department coordinating operations in the local Vital ...

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City Secretary information

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$24.5K

$45.9K

$63K

How much do city secretary jobs pay per year?

As of Aug 20, 2026, the average yearly pay for city secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is a city secretary?

City Secretaries are municipal officials responsible for maintaining official city records, preparing agendas and minutes for city council meetings, and ensuring compliance with public records laws. They often serve as a liaison between the public and city government, manage elections, and oversee the publication of ordinances and resolutions. The City Secretary plays a critical role in supporting transparency and effective communication within local government. Their duties may also include managing licenses, permits, and other official documents.

What are the key skills and qualifications needed to thrive as a city secretary?

To thrive as a City Secretary, you need a strong background in administrative management, records retention, and knowledge of municipal laws, often supported by a bachelor’s degree in public administration or a related field. Familiarity with agenda management software, document management systems, and certifications such as Certified Municipal Clerk (CMC) are typically required. Exceptional organizational skills, attention to detail, and the ability to communicate clearly with officials and the public are vital soft skills. These competencies ensure efficient city operations, legal compliance, and transparent communication within local government.

What are some common challenges city secretaries face when managing public records and council meetings?

City Secretaries often handle large volumes of sensitive documents and must ensure compliance with public records laws, which can be challenging due to frequent requests and tight deadlines. Additionally, preparing for and accurately recording city council meetings requires attention to detail and strong organizational skills, as the minutes serve as legal records. Balancing these responsibilities, along with serving as a liaison between elected officials and the public, requires excellent multitasking and communication abilities.

What is the difference between City Secretary vs City Clerk?

AspectCity SecretaryCity Clerk
CredentialsTypically requires knowledge of municipal law, certifications in public administration or records managementOften requires similar certifications, with emphasis on records management and administrative skills
Work EnvironmentGovernment offices, city hall, administrative settingsMunicipal government offices, city hall, public service environments
Employer & IndustryCity governments, municipal agenciesCity governments, local government agencies
Common Search & ComparisonYesYes

The roles of City Secretary and City Clerk are closely related, often overlapping in duties such as maintaining official records, preparing agendas, and ensuring compliance with local laws. While the titles may vary by region, both positions serve vital functions in municipal governance, with the City Secretary often holding broader administrative responsibilities and the City Clerk focusing more on recordkeeping and public documentation.

How much do city secretaries make?

In Texas, city secretaries typically earn an average annual salary of around $50,000 to $70,000, depending on the size of the municipality and experience level. Salaries can vary based on local government budgets and the complexity of administrative duties involved in the role.
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City Secretary jobs near you
Infographic showing various City Secretary job openings in the United States as of August 2026, with employment types broken down into 57% Full Time, 40% Part Time, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Deputy City Secretary

City of Red Oak, TX

Red Oak, TX • On-site

$75K - $85K/yr

Full-time

Medical, Dental, Vision, Life, PTO

Posted 18 days ago

Job description

Salary: $75,000.00 - $85,000.00 Annually
Location : Red Oak
Job Type: Full-Time
Job Number: 202400074
Department: City Secretary
Opening Date: 08/03/2026
FLSA: Exempt
Summary
The Deputy City Secretary provides professional administrative, statutory, and operational support to the City Secretary's Office and serves as a key point of contact for city management, elected officials, staff, and the public. Under general supervision, this position assists with agenda preparation, meeting administration, records management, municipal elections, public information requests, and citizen inquiries. The Deputy City Secretary helps ensure accurate documentation, timely service delivery, compliance with applicable laws and policies, and continuity of office operations in support of the City Secretary.
Primary Duties & Responsibilities
  • Provides professional administrative assistance and operational support to the City Secretary, Mayor, and City Council.
  • Oversee assigned services and activities of the City Secretary's Office and reception function, including daily operations, scheduling, correspondence, visitor and call handling, document preparation, and maintenance of paper and electronic records.
  • Supervises, trains, and evaluates assigned staff; provides direction, monitors work quality, and supports consistent application of departmental procedures.
  • Serves as primary support and backup to the City Secretary, including responding to inquiries, requests, and complaints; handling sensitive matters with discretion; and elevating issues to the City Secretary or City Management as appropriate.
  • Assists with preparing agendas and packets for City Council meetings; reviews and proofreads agenda materials; posts agendas in accordance with the Texas Open Meetings Act; and coordinates meeting setup and follow-up activities.
  • Attends evening City Council meetings in the absence of the City Secretary and completes related follow-up actions, including processing executed contracts and preparing ordinances for publication.
  • Coordinates setting up the council chambers, meal planning and delivery for evening City Council meetings.
  • Coordinates and attends evening meetings for the Industrial and Economic Development Corporations and prepares related agendas, packets, minutes, documents, contracts, and correspondence.
  • Assists with the administration of City elections and related election processes.
  • Administers the City's records management program, serves as liaison to departments, provides training and assistance on records retention and destruction, and maintains, preserves, and disposes of official City records in accordance with legal requirements and applicable retention schedules.
  • Processes public information requests in accordance with the Texas Public Information Act, including researching records, reviewing responsive materials, coordinating with departments and legal counsel, and serving as backup to the City Secretary for related tasks.
  • Coordinates board and commission administration, including processing applications, administering oaths of office, maintaining rosters, providing training information, and updating related website content.
  • Provides notary services for City officials, staff, and City of Red Oak citizens as directed.
  • Responds to citizen inquiries and provides courteous, accurate, and timely customer service.
  • Maintains effective working relationships and a professional, respectful demeanor with management, co-workers, elected officials, and the public.
  • Regular and consistent attendance is essential. This position also requires attendance at the following meetings: Industrial and Economic Development Corporation meetings; city council meetings, special-called council meetings and workshops. Flex time is available for after-hours work and must be coordinated with CSO staff schedules.
  • Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES
This position exercises supervisory responsibility over assigned staff, including training, work direction, performance monitoring, and evaluation.
Qualifications
EDUCATION & EXPERIENCE
Bachelor's degree from an accredited college or university in Government, Political Science, Business Administration, Public Administration, or a related field. Three years of progressively responsible administrative experience in local government, public administration, records management, elections, agenda management, or a related public agency environment is preferred.
CERTIFICATIONS & LICENSES
Texas Registered Municipal Clerk certification is preferred, or the ability to obtain certification within 36 months of employment. Must possess a valid Texas Class C Driver's License with an acceptable driving record and hold or obtain a Notary Public of Texas commission.
Knowledge, Skills & Abilities
Knowledge of federal, state, and local laws, rules, ordinances, and procedures related to municipal records, public meetings, elections, public information, and official City actions. Ability to research, interpret, and apply applicable requirements; maintain accurate and confidential records; and exercise sound judgment in sensitive situations. Proficiency with Microsoft operating systems, Microsoft Office Suite, Adobe Acrobat, and related office technology, with the ability to learn agenda management, meeting management, and records management systems. Strong customer service, interpersonal, verbal, and written communication skills, including mastery of English grammar, spelling, punctuation, and vocabulary. Ability to organize detailed information, manage competing priorities, meet deadlines, follow instructions, comply with policies and procedures, maintain emotional control under stress, and perform the physical requirements of the position safely and effectively.
The City of Red Oak recognizes that we can not serve our customers without a dedicated workforce. We are proud to offer our employees a competitive benefits package, including:
  • Generous paid leave, including vacation, sick, and holiday leave
  • Health, dental, and vision insurance with several City-paid plans available
  • City-supplemented premiums for dependent health and dental insurance
  • City contributions for a health savings account
  • City-paid life and accident insurance
  • City-paid long-term disability insurance
  • Flexible spending accounts
  • Deferred compensation plan options
  • Group AFLAC coverage
  • Employee Assistance Program
  • Patient Advocacy Assistance
  • Longevity Pay
  • Free access to the Live Oak Fitness Center
  • Free membership to the Red Oak Library
  • The City of Red Oak also participates in the (TMRS). The employees' TMRS contribution is 7% of their gross salary, deposited on a pre-tax basis into their individual accounts. The City matches the employees' deposits at a rate of 2:1 or 14%.
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