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Catalog Assistant Jobs (NOW HIRING)

Frenship ISD

Library Aide

Wolfforth, TX · On-site

$187/day

Maintain library catalog. Assist in the annual inventory and weeding of library media center materials. Receive and process new books, materials, and equipment and reconcile with packing slips and ...

Salado Independent School District

Library Aide

Salado, TX · On-site

$12.50 - $15/hr

Maintain library catalog. * Assist in the annual inventory and weeding of library media center materials. * Receive and process new books, materials, and equipment and reconcile with packing slips ...

CalPolyPomona

Materials Processing Specialist

Pomona, CA · On-site

$4.1K/mo

Keep abreast of new information and/or developments in cataloging, book processing, ordering and receiving, and policies concerning student assistants through meetings and workshops. * Perform other ...

ClifyX

Data Catalog - Admin

Newark, NJ · On-site

Compliance & Risk Support • Support automated discovery of sensitive data (PII, PCI, PHI). • Assist risk, audit, and compliance teams with catalog evidence and reporting. • Validate scan ...

ClifyX

Data Catalog - Admin

Newark, NJ · On-site

... Assist data consumers and stewards with lineage‐based impact analysis. • Escalate lineage gaps or tool limitations requiring architectural or engineering remediation. • Configure and manage ...

Rowena Johnson Elementary

Library Aide

Sulphur Springs, TX · On-site

$11.50 - $13.75/hr

Maintain library catalog. * Assist in the annual inventory and weeding of library media center materials. * Receive and process new books, materials, and equipment and reconcile with packing slips ...

H To O Supply

E-Commerce Coordinator

Tucson, AZ · On-site

$19 - $21/hr

Maintain organization and accuracy within the e-commerce catalog. * Assist with product data management and system updates. * Perform additional duties and special projects as assigned by supervisor ...

H To O Supply

E-Commerce Coordinator

Tucson, AZ · On-site

$19 - $21/hr

Maintain organization and accuracy within the e-commerce catalog. * Assist with product data management and system updates. * Perform additional duties and special projects as assigned by supervisor ...

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Catalog Assistant information

What is a catalog assistant?

Catalog Assistants are professionals who help organize, maintain, and update records or inventories for libraries, museums, retail stores, or other organizations. They are responsible for cataloging new items, ensuring records are accurate and up-to-date, and supporting the retrieval of information or objects as needed. Their tasks may also include labeling items, entering data into catalog systems, and assisting staff or patrons in locating items. Catalog Assistants play a crucial role in maintaining the efficiency and accuracy of a collection's database.

What are the key skills and qualifications needed to thrive as a catalog assistant?

To thrive as a Catalog Assistant, you need strong organizational skills, attention to detail, and familiarity with cataloging standards, often supported by a relevant associate degree or coursework in library science. Experience with integrated library systems (ILS) and cataloging tools like MARC records is typically required. Effective communication, time management, and problem-solving abilities help you collaborate with team members and address cataloging challenges efficiently. These skills ensure accurate data management and accessibility, which are vital for maintaining a reliable and user-friendly catalog.

What are some common challenges catalog assistants face when managing large volumes of data, and how can they effectively address them?

Catalog Assistants often work with extensive datasets and must ensure that information is accurately organized, updated, and easily retrievable. Common challenges include maintaining consistency in data entry, keeping up with frequent updates, and identifying errors quickly. To address these challenges, Catalog Assistants can utilize cataloging software, establish clear naming and categorization guidelines, and collaborate closely with librarians or inventory managers. Regular audits and ongoing training also help maintain high data integrity and efficiency in the role.

What is the difference between Catalog Assistant vs Inventory Clerk?

AspectCatalog AssistantInventory Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; inventory management experience
Work EnvironmentOffice setting; cataloging productsWarehouse or stockroom; managing stock levels
Employer & Industry UsageRetail, publishing, e-commerceWarehousing, logistics, retail
Common Search & Comparison IntentUnderstanding cataloging rolesManaging stock and inventory levels

The Catalog Assistant primarily focuses on organizing and maintaining product catalogs, often working in office environments. In contrast, the Inventory Clerk manages stock levels in warehouses or stockrooms. Both roles require attention to detail and basic organizational skills, but they differ in work setting and specific responsibilities.

Is catalog assistant a good job?

A catalog assistant typically handles organizing and maintaining product listings, often working in retail or warehouse environments. The role can offer steady employment, basic computer skills, and sometimes flexible hours, but it generally involves repetitive tasks and may have limited advancement opportunities.

What cities are hiring for Catalog Assistant jobs?

Cities with the most Catalog Assistant job openings:

What are the most commonly searched types of Catalog jobs?

The most popular types of Catalog jobs are:

Who are the top companies hiring for Catalog Assistant jobs?

The top employers for Catalog Assistant jobs are:

What states have the most Catalog Assistant jobs?

States with the most job openings for Catalog Assistant jobs include:

Catalog Assistant jobs near you
Infographic showing various Catalog Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Assistant/ Associate Registrar

Crown College

Saint Bonifacius, MN • On-site

Full-time

Posted 7 days ago

Job description

Description
EFFECTIVE DATE: September 1, 2026
FLSA STATUS: Non-Exempt
HOURS WORKED: 8:00 - 4:30, Monday-Friday, evenings, and weekends as needed
The Assistant/Associate Registrar is part of the Registrar's Office Team and is primarily responsible for transfer credit data management as well as advising and records-related processes and procedures. Additional responsibilities may include assisting with advising and advisor training.
SUPERVISION RECEIVED:
The Associate Registrar serves as a member of the Registrar's Office team and reports to the Registrar.
SUPERVISORY FUNCTIONS:
Student workers
EQUIPMENT/JOB LOCATION:
Works from the Office of the Registrar at Crown College. Equipment used includes, but is not limited to, computer, printer, scanner, fax machine, copy machines, and other equipment as the position requires. At times, duties could involve some evening or weekend hours on the Crown College main campus.
ESSENTIAL FUNCTIONS OF THE JOB:
  • Maintain accurate student electronic files and computer data.
  • Manage projects, policies, procedures, and correspondence in consultation with the registrar.
  • Assist with the day-to-day operations of the office, including customer service in person, over the phone, and by email.
  • Manage the student transfer process, including evaluation in collaboration with Deans and content experts, application of credits to degree records, and maintenance of the database (currently TES).
  • Supervise student staff entering evaluation requests and manage data entry when student workers are not available.
  • Collaborate with the Enrollment department to facilitate understanding of the transfer process and utilization of the tools.
  • Maintain the degree audit software (currently Jenzabar).
  • Process major/minor/catalog changes and verify the accuracy of the degree audit
  • Process course substitutions and exceptions in the student record.
  • Edit and update degree audits annually when curriculum updates are published in the Crown College Catalog.
  • Assist with updating student academic plans annually.
  • Meet with students to address questions related to transfer credit, degree audits, and academic plans.
  • Coordinate the department and program application and approval processes with faculty advisors and chairs.
  • Assist with Commencement planning and implementation.
  • Review Graduate, Adult, and Professional graduation applications to determine student eligibility in collaboration with the academic advisor.
  • Serve on related committees and task forces as assigned.
  • Other duties as assigned.

For qualified candidates with substantial experience in academic advising:
  • Develop and implement appropriate training resources and tools for faculty academic advisors.
  • Serve as the primary advising resource for faculty academic advisors.
  • Work collaboratively with the Executive Director of Academic Achievement to facilitate effective advising for students.
  • Serve as advisor for assigned students.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
  • Detail-oriented and able to multitask.
  • Ability to learn quickly and make decisions.
  • Experience using Microsoft Office software (Word, Excel, Access).
  • Experience using a Student Information System (such as Jenzabar).
  • Experience using a document imaging system (such as Perceptive Content of Softdocs).
  • Experience using transfer credit software (such as TES or Transferology).
  • Superior customer service and keyboarding skills.
  • Agreement and personal alignment with the Crown College Statement of Faith and Community Covenant.

PHYSICAL DEMANDS:
The physical demands described herein are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Sit for extended periods of time.
  • To have hand and arm (or equivalent) dexterity adequate to allow for extensive use of a keyboard for data entry.
  • To talk and hear with enough proficiency to allow for communicating with co-workers and applicants by phone or in person.
  • To have adequate vision to accommodate frequent viewing of computer screens.
  • The employee must frequently lift and/ or move up to ten (10) pounds and infrequently lift or move up to 25 pounds.
  • The noise level is usually moderate.

MINIMUM QUALIFICATIONS:
• Bachelor's degree
• 2-3 years of experience working with student records, preferably in a Registrar's department
• Working knowledge of applicable laws, standards and regulations for higher education including but not limited to FERPA and AACRAO as well as familiarity with federal financial aid guidelines
PREFERRED QUALIFICATIONS (in addition to the above minimum qualifications):
• Master's degree (or higher)
• Education and/or experience in academic advising
NON-DISCRIMINATION POLICY:
Crown College will not discriminate against or harass any employee or applicant for employment because of race, color, national origin, sex, disability, age, or status with regard to public assistance.
(The examples given above are intended only as illustrations of various types of work performed and are not necessarily all-inclusive. This position description is subject to change as the needs of the employer and requirements of the position change. Crown College reserves the right to change and/or eliminate any and all job duties as necessary.

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