Case Administrator Jobs (NOW HIRING)

PLEASE VISIT THE COURT'S WEBSITE FOR MORE INFORMATION.

This is not a remote position.

The United States Bankruptcy Court for the Eastern District of New York is accepting applications for the position of Case Administrator in Brooklyn. The Case Administrator manages the progression of cases and related proceedings from opening to final disposition. The incumbent is fully proficient in administration and maintenance of the official case records. The incumbent performs docketing, monitors the completion of the required procedural steps, and performs the necessary noticing and administrative and clerical tasks. The Case Administrator prepares case documents for appeal, reviews filed documents to determine conformity, takes appropriate action, and ensures that all orders and automated entries are appropriately and accurately docketed.

Duties:

-Manage cases from opening to closing. Review, identify, and research the accuracy, timeliness,
and quality of data entered into the case record. Make corrections to the case record to
comply with local and national procedures. Ensure that all case files and related information
are in progression. Process notices of appeal and appeal-related documents. Perform quality
control on attorney-docketed entries.
-Prepare and analyze required reports. Check data from reports in order to meet quality assurance
standards.
- Answer and route incoming calls, prepare case files for tracking and assist the public in the
use of computerized databases. Receive and review incoming documents to determine conformity
with appropriate fees received over the counter and through the mail. Secure funds in
cash register, balance cashdrawer at the end of the day, and process credit card payments for
filed documents. Educate filers on proper national and local filing requirements and assist with
the preparation of educational material for Pro Se filers. Provide basic information to the public,
bar, and the court.
-Check for prior or prohibited filings. Verify attorney's authority to practice. Monitor for release
of exhibits and sealed documents. Verify and issue summons.
-Respond to inquires on case status. Provide information and electronic case filing (ECF) instruction
to external customers. Inform customers of required fees. Receive payments and issue
receipts.
-Create and process new case files. May assign case numbers to judges. Open cases in case
management system. Docket initial opening events. -Sort, classify, and file case records. Audit
cases for closing and check the docket to ensure that all necessary documents are entered and
deadlines are met before generating the closing order.
-Scan and convert documents filed over the counter into image files. Enter documents and proceedings
on the case docket. Maintain documents in the appropriate location. Answer phone
inquiries regarding case status, archive information, and court procedures. Provide forms via
mail or e-mail as required.
-Assist the public with electronic and paper files. Conduct case research as required. Provide
archive information for closed cases. Provide file copies as requested.
-Test new procedures and processes and provide feedback. Provide noticing as required by law.
Maintain mailing records.
-Record court proceedings, organize exhibits, including setting up and troubleshooting electronic
evidence presentation systems, and assist with the orderly flow of court proceedings, as required.
-Assist with order processing. Provide backup coverage for team members, including Courtroom
Deputies, mail processing, and other departments as required.
-Perform other duties as assigned.

Minimum High School graduate or equivalent. Preferred: Completion of a Bachelor's degree from an accredited college or university.

Court Preferred Skills:
The candidate should have knowledge of federal and local rules, legal terminology and legal documents.

Specialized Skills:
One year of specialized experience is required. Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures
that demonstrate the ability to apply a body of rules, regulations, directives, or laws and
involve the routine use of specialized terminology and automated software and equipment for word
processing, data entry or report generation.

Written and Oral Communication/Interaction Skills:
Ability to communicate effectively (orally and in writing) to individuals and groups to provide information
and advise filers of errors. Ability to communicate with individuals within and outside
the court unit, and answer procedural questions without providing legal advice.
Information Technology Skills:
Skill in typing and use of word processing software. Skill and accuracy in use of automated systems
to review dockets and documents. Skill in operating copying, scanning, and mailing equipment.
Knowledge of court computer programs. Ability to use automated cash registers. Skill in
using automated case management systems.

Excepted Appointment:
The United States Bankruptcy Court is part of the Judicial Branch of the U.S. Government. Direct
deposit is required for payment of compensation for employees. All applicants must be U.S. citizens
or permanently eligible to work in the United States. Judiciary employees serve under excepted
appointments (not civil service) and are at will employees. The Court requires employees to
adhere to the Code of Conduct for Judicial Employees.

Conditions of Employment:
As a condition of employment, the selected candidate must successfully complete an Office of Personnel
Management background investigation including an FBI National Criminal History Fingerprint
check. Employment will be considered provisional, pending a favorable suitability determination
based on the results of the background investigation.

Benefits:
The United States Bankruptcy Court offers an excellent working environment. Court employees
are covered by the Court Personnel System and are entitled to benefits listed on the United States
Courts website.

Application Process:
All interested persons must submit a single PDF containing:
1) Cover letter referencing Career Opportunity FY26/02 and specifying qualifications in relation
to the position.
2) Contact information for 3 professional references.
3) Detailed resume.
4) Completed and signed Form AO 78, Application for Federal Judicial Branch Employment.

Only applicants selected for an interview will be contacted. Phone calls will not be accepted. The
Court reserves the right to modify, withdraw, or fill the Career Opportunity at any time, any of
which may occur without prior written or other notice.
The U.S. Bankruptcy Court is an Equal Opportunity Employer.