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Bookkeeper Secretary Jobs (NOW HIRING)

Kershaw County School District

Bookkeeper

Elgin, SC · On-site

$34.55K - $50.06K/yr

Secretarial/Clerical/Bookkeeper Date Posted: 4/14/2026 Location: Leslie M. Stover Middle Date Available: 05/2026 Closing Date: until filled Terms of Employment: 242 days Salary: $34,554 - $50,060 ...

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How much do bookkeeper secretary jobs pay per hour?

As of May 29, 2026, the average hourly pay for bookkeeper secretary in the United States is $24.31, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.64 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Bookkeeper Secretary, and why are they important?

To thrive as a Bookkeeper Secretary, you need a solid background in accounting principles, attention to detail, and proficiency in administrative tasks, often supported by a diploma or associate degree in accounting or business. Familiarity with bookkeeping software like QuickBooks, Microsoft Excel, and office management systems is typically required. Excellent organization, time management, and communication skills help you efficiently balance financial recordkeeping with secretarial duties. These skills are crucial for maintaining accurate records, supporting smooth office operations, and ensuring compliance with financial regulations.

How does a Bookkeeper Secretary typically balance administrative duties with financial record-keeping tasks?

A Bookkeeper Secretary often divides their workday between managing day-to-day office administration—such as answering phones, scheduling appointments, and handling correspondence—and maintaining accurate financial records, including bookkeeping, processing invoices, and reconciling accounts. Balancing these responsibilities requires strong organizational skills and the ability to prioritize tasks effectively, especially during busy periods like month-end or tax season. Collaboration is common, as the Bookkeeper Secretary coordinates with management, vendors, and sometimes external accountants to ensure all records are up to date and compliant. This dual role offers valuable experience in both administrative support and financial processes, which can lead to advancement opportunities in office management or specialized accounting roles.

What are bookkeeper secretaries?

Bookkeeper secretaries are administrative professionals who handle both bookkeeping and secretarial duties within an organization. Their responsibilities often include managing financial records, processing invoices, handling payroll, and reconciling accounts, as well as performing general office tasks like answering phones, scheduling appointments, and maintaining files. This dual role helps ensure smooth office operations and accurate financial management. Bookkeeper secretaries are commonly found in small businesses, where one person may need to cover multiple administrative functions.

What is the difference between Bookkeeper Secretary vs Administrative Assistant?

AspectBookkeeper SecretaryAdministrative Assistant
CredentialsBasic bookkeeping knowledge, possibly certifications like QuickBooksGeneral office skills, sometimes certifications in office administration
Work EnvironmentOffice setting, focused on financial record-keepingOffice setting, supporting various administrative tasks
Employer & IndustryBusinesses needing financial record managementWide range of industries supporting daily operations
Search & Comparison IntentFinancial record-keeping, bookkeeping tasksGeneral office support, administrative duties

While both roles operate in office environments, a Bookkeeper Secretary primarily handles financial records and bookkeeping tasks, often requiring basic accounting knowledge. An Administrative Assistant supports broader office functions, including scheduling, correspondence, and general administrative duties. The roles may overlap in some tasks, but their core focus and skill sets differ.

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Bookkeeper Secretary jobs near you
Infographic showing various Bookkeeper Secretary job openings in the United States as of May 2026, with employment types broken down into 60% Full Time, 35% Part Time, 2% Temporary, 1% Contract, 1% Nights, and 1% Summer. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $50,573 per year, or $24.3 per hour.
Building Secretary/Early Education

Building Secretary/Early Education

Independence School District

Independence, MO

Other

Posted 20 days ago

Job description

Level 3 - 12-Month

Qualifications:

  • Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training and/or bookkeeping preferred
  • Experience as a receptionist or secretary preferred
  • Computer skills and/or experience required
  • Typing and/or keyboarding skills required
  • Working knowledge of standard office machines required
  • Communication and interpersonal skills
  • Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position
  • Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable

Fair Labor Standards Act Status:  Non-Exempt

Reports to:

Building Administrator

Job Goal:

Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District's educational program and students' success.

Performance Responsibilities for District Office Personnel:

  • Performs various office management tasks
  • Operates computers, copiers, office machinery and equipment with a high degree of skill
  • Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned
  • Performs duties to achieve high levels of customer service
    1. Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
    2. Deals courteously with visitors, parents, students, and staff
    3. Cooperative, flexible and shows good judgement/discretion in interpersonal interactions
    4. Represents self, school and District positively
  • Responds in a timely manner to informational requests
  • Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
  • Demonstrates good safety practices and adheres to all District rules, regulations and policies
  • Performs other duties as assigned in order to carry out functions of the office

Performance Responsibilities for Building Bookkeeper/Secretary:

The following responsibilities may be included for this position:

  • Assists with the processing of accounts payable, which may include paying bills, preparing vouchers, printing checks, etc.
  • Prepares accurate financial records
  • Reconciles accounts
  • Enters purchase orders into Keystone system and matches to invoices
  • Maintains student information database
  • Verifies that employee time sheets are calculated accurately
  • Posts ledger entries for grants and accounts
  • Analyzes financial reports to determine fund availability
  • Distributes scholarship information to students and employees
  • Answers telephones, transfers calls, and takes messages
  • Greets and provides information to parents, students, and guests warmly; functions as an ambassador for ISD
  • Sorts, reads, and distributes office mail
  • Schedules meetings, makes travel arrangements, and maintains appointment calendars
  • Ensures office equipment is in working condition
  • Performs other responsibilities as necessary to carry out the functions of the office

Terms of Employment:

Building Bookkeepers/Secretaries will be employed for ten, eleven, or twelve month positions.  The salary and work year will be established annually by the Board of Education.

Evaluation:

Performance of this job will be evaluated by the immediate supervisor, using the Independence School District Performance Based Evaluation Office Personnel.
 



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