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Bookkeeper Secretary Jobs in Virginia (NOW HIRING)

Arlington ISD

Secretary - Junior High

Arlington, VA · On-site

Experience in bookkeeping * Experience working with TEAMS software * Two years of educational secretarial/clerical experience or fifteen hours or more of college business courses * Previous ...

Chesterfield

$33.71K - $57.32K/yr

Provides secretarial support to the office. Performs a variety of moderately complex work within ... May serve as backup for Time and Attendance and Bookkeeper. * Performs other duties as assigned.

Cenergy Corporation

Administrative Assistant

Newport News, VA · On-site

$16.25 - $22/hr

Administrative Secretary Purpose Of The Position: To assist with a variety of administrative tasks ... Prepare invoices or financial statements and provide assistance in bookkeeping * Monitor office ...

First Tek

Administrative Assistant

Newport News, VA · On-site

$16.25 - $22/hr

dministrative Secretary PURPOSE OF THE POSITION: To assist with a variety of administrative tasks ... in bookkeeping • Monitor office supplies and negotiate terms with suppliers to ensure the most ...

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$12

$24

$35

How much do bookkeeper secretary jobs pay per hour?

As of May 28, 2026, the average hourly pay for bookkeeper secretary in Virginia is $24.11, according to ZipRecruiter salary data. Most workers in this role earn between $19.52 and $27.40 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Bookkeeper Secretary, and why are they important?

To thrive as a Bookkeeper Secretary, you need a solid background in accounting principles, attention to detail, and proficiency in administrative tasks, often supported by a diploma or associate degree in accounting or business. Familiarity with bookkeeping software like QuickBooks, Microsoft Excel, and office management systems is typically required. Excellent organization, time management, and communication skills help you efficiently balance financial recordkeeping with secretarial duties. These skills are crucial for maintaining accurate records, supporting smooth office operations, and ensuring compliance with financial regulations.

How does a Bookkeeper Secretary typically balance administrative duties with financial record-keeping tasks?

A Bookkeeper Secretary often divides their workday between managing day-to-day office administration—such as answering phones, scheduling appointments, and handling correspondence—and maintaining accurate financial records, including bookkeeping, processing invoices, and reconciling accounts. Balancing these responsibilities requires strong organizational skills and the ability to prioritize tasks effectively, especially during busy periods like month-end or tax season. Collaboration is common, as the Bookkeeper Secretary coordinates with management, vendors, and sometimes external accountants to ensure all records are up to date and compliant. This dual role offers valuable experience in both administrative support and financial processes, which can lead to advancement opportunities in office management or specialized accounting roles.

What are bookkeeper secretaries?

Bookkeeper secretaries are administrative professionals who handle both bookkeeping and secretarial duties within an organization. Their responsibilities often include managing financial records, processing invoices, handling payroll, and reconciling accounts, as well as performing general office tasks like answering phones, scheduling appointments, and maintaining files. This dual role helps ensure smooth office operations and accurate financial management. Bookkeeper secretaries are commonly found in small businesses, where one person may need to cover multiple administrative functions.

What is the difference between Bookkeeper Secretary vs Administrative Assistant?

AspectBookkeeper SecretaryAdministrative Assistant
CredentialsBasic bookkeeping knowledge, possibly certifications like QuickBooksGeneral office skills, sometimes certifications in office administration
Work EnvironmentOffice setting, focused on financial record-keepingOffice setting, supporting various administrative tasks
Employer & IndustryBusinesses needing financial record managementWide range of industries supporting daily operations
Search & Comparison IntentFinancial record-keeping, bookkeeping tasksGeneral office support, administrative duties

While both roles operate in office environments, a Bookkeeper Secretary primarily handles financial records and bookkeeping tasks, often requiring basic accounting knowledge. An Administrative Assistant supports broader office functions, including scheduling, correspondence, and general administrative duties. The roles may overlap in some tasks, but their core focus and skill sets differ.

What are popular job titles related to Bookkeeper Secretary jobs in Virginia? For Bookkeeper Secretary jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Bookkeeper Secretary jobs in Virginia look for? The top searched job categories for Bookkeeper Secretary jobs in Virginia are:
Bookkeeper Secretary jobs near you
Infographic showing various Bookkeeper Secretary job openings in Virginia as of May 2026, with employment types broken down into 62% Full Time, 32% Part Time, 2% Temporary, 2% Contract, 1% Nights, and 1% Summer. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $50,139 per year, or $24.1 per hour.
Bookkeeper/Secretary (2026-2027)

Bookkeeper/Secretary (2026-2027)

Prince Edward County Public Schools

Farmville, VA • On-site

Other

Posted 14 days ago

Job description

PRINCE EDWARD COUNTY PUBLIC SCHOOLS
FARMVILLE, VIRGINIA  23901
POSITION DESCRIPTION
Title:                            Bookkeeper/Secretary: School Building Level
Reports To:                  Principal
FLSA Status:                Nonexempt     
Summary:                    The Bookkeeper is responsible for maintaining accurate financial records and processing school financial transactions in accordance with local, state, and division policies and procedures.  The bookkeeper supports the daily financial operations of the school, including activity funds, accounts payable, deposits, payroll-related documentation, and financial reporting. 
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned.












1.  Maintain accurate records of school financial transactions and activity funds 

2.  Process receipts, deposits, purchase orders, invoices, and reimbursements 

3.  Reconcile bank statements and school accounts regularly 

4.  Prepare and maintain financial reports and supporting documentation 

5.  Monitor budgets and account balances for school departments, clubs, and athletics 

6.  Collect and record student fees, fundraising proceeds, and other school-generated funds 

7.  Ensure compliance with school division financial procedures and audit requirements 

8.  Assist with payroll-related documentation and timekeeping records, as assigned 

9.  Work collaboratively with administrators, staff, vendors, and the finance department 

10.  Maintain confidentiality of financial and personnel information 

11.  Provide excellent customer service to students, parents, staff, and community members 

12.  Assist with annual audits and financial reviews 

13.  Operate standard office equipment and financial software systems 

14.  Perform other duties as assigned by the principal or designee

 
SUPERVISORY RESPONSIBILITIES           
QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Candidate must possess any combination of education and experience equivalent to graduation from high school including or supplement by courses in general office practices and procedures and clerical and secretarial experiences
1.         High school diploma or equivalent required 








2.         Associates degree in accounting, business, or related field preferred

3.         Previous bookkeeping, accounting, or school finance experience preferred

4.         Experience with school activity funds and state financial reporting procedures

5.         Experience using financial management software unitized by the school division

6.         Knowledge of public school accounting practices and audit procedures

 
KNOWLEDGE, SKILLS AND ABILITIES

 
CERTIFICATES, LICENSES, REGISTRATIONS
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to stand, walk, use hands to finger, handle, or feel and reach with hands and arms.  The employee is occasionally required to sit, stoop and kneel.  Lifting and/or moving up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
TERMS OF EMPLOYMENT
Twelve month employment. Salary to be determined by the School Board.
EVALUATION
Performance of the position will be evaluated annually in accordance with the provisions of the Prince Edward County School Board's policy on evaluation of professional personnel.
Revised:           May 2006, May 2026
Approved by:   Superintendent
 

























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