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Associate Registrar Jobs (NOW HIRING)

Pacific College

Associate Registrar

Costa Mesa, CA · On-site

PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the associate registrar. While ...

Springfield College

Associate Registrar

Springfield, MA · On-site

$61K - $68K/yr

Registrar Opening Date: 07/15/2026 Description The Associate Registrar reports to the Registrar and carries primary responsibility to the Registrar's Office and Campus community in the maintenance ...

Pacific

Associate Registrar

Costa Mesa, CA

$26 - $32/hr

PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the associate registrar. While ...

Lewis-Clark State College

Associate Registrar

Lewiston, ID · On-site

$55K - $58K/yr

LC State invites applications for the position of Associate Registrar. Salary and rank based on experience and qualifications: $55,000 - $58,000 Degree Required: Master's Degree from a regionally ...

Lewis-Clark State College

Associate Registrar

Lewiston, ID · On-site

$55K - $58K/yr

LC State invites applications for the position of Associate Registrar. Salary and rank based on experience and qualifications: $55,000 - $58,000 Degree Required: Master's Degree from a regionally ...

Pacific

Associate Registrar

Costa Mesa, CA · On-site

$26 - $32/hr

PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the associate registrar. While ...

Lewis-Clark State College

Associate Registrar

Lewiston, ID · On-site

$55K - $58K/yr

LC State invites applications for the position of Associate Registrar. Salary and rank based on experience and qualifications: $55,000 - $58,000 Degree Required: Master's Degree from a regionally ...

Worcester Polytech

Assistant Registrar

Worcester, MA

$49K - $52K/yr

Serve as primary back-up for all the Associate Registrar's duties. Allocate classroom and laboratory space throughout campus. Manage all requests for supplemental classroom reservations. * Construct ...

The Georgetown University

Requirements Job Overview The Associate Registrar for Exams in the LAW Office of the Registrar at Georgetown University bears direct responsibility for the administration of academic policies related ...

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Associate Registrar information

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How much do associate registrar jobs pay per hour?

As of Jul 24, 2026, the average hourly pay for associate registrar in the United States is $21.34, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $23.56 per hour, depending on experience, location, and employer.

What is the difference between Associate Registrar vs Registrar?

AspectAssociate RegistrarRegistrar
CredentialsTypically requires a bachelor's degree, sometimes a master's in education or administrationUsually requires a bachelor's degree, with many holding advanced degrees or certifications
Work EnvironmentWorks in educational institutions, handling student records and registration processesOversees registration, records, and compliance at institutional or departmental levels
ResponsibilitiesSupports registration, maintains student records, assists with data managementManages registration processes, ensures data accuracy, and enforces policies

The Associate Registrar typically supports registration and records tasks under supervision, while the Registrar holds a more senior role with broader responsibilities for managing the entire registration and records system within an educational institution.

What does an Associate Registrar do?

An Associate Registrar works within an academic institution to support the management and maintenance of student records, course registration, and academic policies. They often assist the Registrar in overseeing processes such as transcript requests, degree audits, and enrollment verification. Associate Registrars also ensure compliance with federal and institutional regulations, and may supervise staff or coordinate special projects. Their role is essential in maintaining the integrity and accuracy of academic records and supporting students, faculty, and staff with registration-related needs.

What are the key skills and qualifications needed to thrive as an Associate Registrar, and why are they important?

To thrive as an Associate Registrar, you need a solid understanding of academic policies, student records management, and higher education regulations, usually supported by a bachelor's degree in education or a related field. Familiarity with student information systems (such as Banner or PeopleSoft), FERPA compliance, and data management tools is typically required. Exceptional organizational skills, attention to detail, and effective communication are crucial soft skills for coordinating with students, faculty, and administrative staff. These skills ensure accurate record-keeping, regulatory compliance, and smooth operations within academic institutions.

What are the typical interactions and collaborations an Associate Registrar has with other departments?

As an Associate Registrar, you will regularly collaborate with various campus departments such as Admissions, Academic Advising, Information Technology, and faculty offices. These interactions often involve ensuring accurate student records, coordinating class schedules, supporting registration processes, and resolving enrollment issues. Effective communication and teamwork are essential, as you may participate in cross-functional committees, work on process improvements, and help implement academic policies. This collaborative environment helps foster a smooth and efficient student experience across the institution.
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What cities are hiring for Associate Registrar jobs? Cities with the most Associate Registrar job openings:
What are the most commonly searched types of Registrar jobs? The most popular types of Registrar jobs are:
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Associate Registrar jobs near you
Infographic showing various Associate Registrar job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 69% Full Time, 28% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $44,394 per year, or $21.3 per hour.
Associate Registrar, Loans

Associate Registrar, Loans

The New York Public Library

New York, NY • On-site

$68K - $75K/yr

Full-time

Posted 17 hours ago

New York Public Library rating

7.1

Company rating: 7.1 out of 10

Based on 20 frontline employees who took The Breakroom Quiz

Job description

Description
Overview
The New York Public Library (NYPL) has been one of the world’s great public research libraries for more than 130 years. Its research centers provide opportunities for engagement with unique collections, inspirational reading rooms, exhibitions, programs, and a range of research services. The Collections and Research Services division encompasses several departments focused on managing the ongoing development and processing of our exceptional research collections, advancing unified discovery and expanded access, both in-person and online, and ensuring stewardship of the collections at every stage of the collections lifecycle. 

As a key member of the Registrar Office, the Associate Registrar for Loans deploys registrarial expertise to oversee the Outgoing Loan Program from NYPL’s research centers, including the Stephen A. Schwarzman Building, the Library for the Performing Arts, and the Schomburg Center. Reporting to the Senior Registrar, the Associate Registrar for Loans will fulfill loan requests from local, national, and international borrowers. The Associate Registrar for Loans will work in collaboration with Curatorial, Conservation, Exhibitions and other staff, as well as a broad portfolio of external institutional partners and vendors. 

We are looking for someone we can count on to:

Own:
  • Administrative, logistical, and risk management activities for outgoing loans from NYPL’s special collections to local, national and international institutions
  • Maintain excellent relationships with Library stakeholders, domestic and international peer institutions, art logistics vendors, insurance providers, and fabricators to advance NYPL outgoing loan projects
Teach:
  • Collaborative solutions to fulfilling loan requests and borrower preferences whenever possible, maintaining NYPL requirements while supporting borrowers
  • Advise internal and external partners about timelines required in order to meet borrowing institution’s exhibition deadlines for loan approvals, loan agreements, preparation and shipments
Learn:
  • Deep familiarization with NYPL Procurement, Legal, and Risk Management processes to contract vendors, execute loan agreements, and arrange insurance 
  • Current best practices in the exhibitions, registrar, and collection management fields including applicable laws and regulations
Improve:
  • Efficiencies with internal NYPL partners as needed
  • Alignment with current practices by peer organizations
Some expectations for this role are that within:

1 month, this person will:
  • Become familiar with registrar work within a public research library context 
  • Become familiar with the Library’s current outgoing loans and requests
  • Establish working partnerships with relevant Research Libraries colleagues, prioritizing conservation and exhibition preparation partners and curatorial contacts with active outgoing loan requests
3 months, this person will:
  • Assume responsibility for outgoing loan projects in progress and process new requests
  • Learn how to manage contracts and purchase orders using NYPL’s systems
  • Prepare materials for Board approval of select outgoing loans 
  • Build a working knowledge of the Library’s curatorial divisions, collections, and goals for lending
6 months and beyond, this person will:
  • Begin to recommend improvements to workflows as needed
  • Fully manage the outgoing loan process from initial request to completion

Responsibilities
  • Lead the loan review and approval process, convening a collaborative group of curators and conservators to assess and recommend loans based on proposed venue, object condition, project schedule, shipping, curatorial goals, and other related criteria
  • Review potential borrowing institutions’ facility reports and ensure compliance with NYPL requirements. Manage all loan negotiations and correspondence, serving as NYPL’s primary point of contact with borrowing institutions
  • Organize materials for review and approval by the Director and NYPL Board’s Research Acquisitions and Loan Committee
  • Issue outgoing loan agreements and exhibition contracts. Arrange for appropriate insurance coverage for each outgoing loan in coordination with the Senior Registrar and fine arts insurance broker
  • Prepare loan cost estimates for borrowers, issue invoices, and track revenue
  • Make recommendations about object preparation based on venue, shipping method, and borrower preferences. Coordinate all conservation treatment, matting, framing, mount measuring, and mount fabrication for works with staff and vendors prior to loan through collaboration with NYPL conservators and exhibition preparators
  • Create condition reports for all materials and manage all loan-related documentation
  • Arrange for transport for works from research centers to the Library Services Center to meet critical preparation deadlines, as well as to return works to research centers after loan
  • Make all shipping, crating, and courier arrangements, deciding on most suitable packing, shipping routes, transportation methods and vendors. Provide courier training for Library staff. Serve as courier, for both domestic and international loans, when needed
  • Perform other related duties as necessary

Required Education, Experience & Skills
Required Education & Certifications
Master’s degree in Museum Studies, Art History, Arts Administration, or a related field
Required Experience
  • 3+ years of experience in registration at a museum, archive, library, or gallery setting
  • Experience with managing exhibitions or outgoing loans in a cultural heritage setting
Required Skills
  • Comprehensive knowledge of current cultural heritage registration and accepted loan practices and procedures, object documentation, packing and crating, international and domestic shipping and related legal and ethical issues, condition reporting, and fine arts insurance.
  • Project management skills involving juggling multiple projects at various stages with a variety of stakeholders
  • Demonstrated experience assembling project budgets
  • Attention to detail and excellent customer service
  • Excellent interpersonal, verbal and written communications
Managerial/Supervisory Responsibilities
N/A

More...
Core Values
All team members are expected and encouraged to embody the NYPL Core Values:
  • Be Helpful to patrons and colleagues
  • Be Resourceful in solving problems 
  • Be Curious in all aspects of your work
  • Be Welcoming and Inclusive
Work Environment
This role works most often in a specialized office environment which accommodates desk work and collections and crate handling, with some work taking place in exhibition galleries, storerooms, reading rooms, and loading docks
Physical Duties
  • Requires accompanying materials on trucks for varied distances and lengths of time
  • Can visually observe & inspect a variety of materials for change and damage
  • Must be able to work onsite in Manhattan research center locations and Registrar’s Office location in Long Island City to meet program objectives
  • May involve occasional travel
Pre-Placement Physical Required?
No
Union/Non Union
Non-Union
FLSA Status
Exempt
Schedule
M-F, 9-5, fully onsite

This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.
The New York Public Library Salary Statement

At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies.

Union Salaries are determined by collective bargaining agreement(s).

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About New York Public Library

Sourced by ZipRecruiter

The New York Public Library is a free provider of education and information for the people of New York and beyond. With 92 locations--including research and branch libraries--throughout the Bronx, Manhattan, and Staten Island, the Library offers free materials, computer access, classes, exhibitions, programming and more to everyone from toddlers to scholars, and has seen record numbers of attendance and circulation in recent years. The New York Public Library serves more than 18 million patrons who come through its doors annually and millions more around the globe who use its resources at www.nypl.org.

Industry

Libraries and archives

Company size

1,001 - 5,000 Employees

Headquarters location

New York, NY, US

Year founded

1895

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