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Assistant Secretary Jobs in Alberta (NOW HIRING)

Rohit Management Inc

Paralegal

Edmonton, AB · On-site

You hold relevant post-secondary education such as a diploma in paralegal studies, legal assistant/ secretary certificate, or equivalent experience. * You have experience in interpreting legislation ...

Td

Legal Assistant III

Calgary, AB · On-site

CA$49K - CA$73K/yr

More than just a job, we offer rewarding careers This opportunity will provide legal secretarial ... May serve as a group leader; coordinate workflow, review completed work of other legal assistants.

ExxonMobil

Corporate Paralegal

Edmonton, AB · On-site

Board and Governance Support * Assist in planning, scheduling, and coordinating Board of Directors and Committee meetings. * Prepare draft agendas in collaboration with the Corporate Secretary, Board ...

ExxonMobil

Corporate Paralegal

Edmonton, AB · On-site

Board and Governance Support * Assist in planning, scheduling, and coordinating Board of Directors and Committee meetings. * Prepare draft agendas in collaboration with the Corporate Secretary, Board ...

TLC Laser Eye Centres

Receptionist

Calgary, AB · On-site

You have experience as a receptionist, medical secretary, or administrative assistant in a doctor's office AND/OR have strong customer service/patient care skills. * You are comfortable with ...

TLC Laser Eye Centres

Receptionist

Calgary, AB

You have experience as a receptionist, medical secretary, or administrative assistant in a doctor's office AND/OR have strong customer service/patient care skills. * You are comfortable with ...

TLC Laser Eye Centres

Receptionist

Calgary, AB

You have experience as a receptionist, medical secretary, or administrative assistant in a doctor's office AND/OR have strong customer service/patient care skills. * You are comfortable with ...

All JobsSecretary JobsAssistant Secretary JobsAssistant Secretary Jobs in Alberta

Assistant Secretary information

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.
More about Assistant Secretary jobs
What are the most commonly searched types of Secretary jobs in Alberta? The most popular types of Secretary jobs in Alberta are:
What job categories do people searching Assistant Secretary jobs in Alberta look for? The top searched job categories for Assistant Secretary jobs in Alberta are:
What cities in Alberta are hiring for Assistant Secretary jobs? Cities in Alberta with the most Assistant Secretary job openings:
What are popular job titles related to Assistant Secretary jobs in AB? For Assistant Secretary jobs in AB, the most frequently searched job titles are:
Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Alberta as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Paralegal

Rohit Management Inc

Edmonton, AB • On-site

Full-time

Re-posted 10 days ago

Job description

OVERVIEW

Reporting to the Manager of the Legal Department, you will assist in a variety of real estate, finance, corporate, and business law matters. You will be exposed to a wide range of legal practice areas and it is key you are driven by continuous learning. You will also have a high level of responsibility for your respective practice area, must be able to work independently, work in collaboration with your team members, and work with external counsel as needed.

KEY RESPONSIBILITIES

  • Develop and deliver legal disclosure documents in alignment with provincial regulations and industry standards, ensuring compliance at every stage of project development.
  • Collaborate effectively with multifamily project managers, external legal counsel, and stakeholders to streamline communication and maintain project momentum.
  • Provide essential administrative support for the conveyance process, while managing legal documentation within our internal systems to ensure accuracy and accessibility.
  • Coordinate consents and registrations for Phased Condominium Developments, ensuring compliance with the Condominium Property Act and related regulations.

Additionally, you will:

  • Have the opportunity to propose solutions and recommend process improvements to enhance cross-functional efficiency.
  • Participate in weekly Legal team meetings and quarterly inter-departmental meetings, contributing to strategic discussions and initiatives.
  • Stay up to date with real estate legislation across multiple provinces and play an active role in ensuring ongoing compliance with legal requirements.

QUALIFICATIONS

  • You have 3+ years in condominium real estate in Alberta (additional experience in other provinces is valued)
  • You hold relevant post-secondary education such as a diploma in paralegal studies, legal assistant/ secretary certificate, or equivalent experience.
  • You have experience in interpreting legislation such as the Condominium Property Act and Business Corporations Act.
  • You have a good understanding of the Alberta Land Titles Office processes, documents, and registration.
  • You have advanced understanding of Microsoft office products and a proficiency in Excel ability to learn new software and updates quickly with ease.
  • You have a desire for continuing education and personal development and are prepared to mentor and educate your colleagues.

Apply