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Assistant Secretary Jobs in Calgary, AB (NOW HIRING)

UpSourced HR

Brydon Stairs - Clerical Assistant

Calgary, AB · On-site

CA$20 - CA$22/hr

High school diploma or equivalent; additional qualification as an administrative assistant or secretary will be a plus. Proven experience as a clerical assistant or in a similar role Proficiency in ...

Td

Legal Assistant III

Calgary, AB · On-site

CA$49K - CA$73K/yr

More than just a job, we offer rewarding careers This opportunity will provide legal secretarial ... May serve as a group leader; coordinate workflow, review completed work of other legal assistants.

TLC Laser Eye Centres

Receptionist

Calgary, AB

You have experience as a receptionist, medical secretary, or administrative assistant in a doctor's office AND/OR have strong customer service/patient care skills. * You are comfortable with ...

TLC Laser Eye Centres

Receptionist

Calgary, AB · On-site

You have experience as a receptionist, medical secretary, or administrative assistant in a doctor's office AND/OR have strong customer service/patient care skills. * You are comfortable with ...

TLC Laser Eye Centres

Receptionist

Calgary, AB · On-site

You have experience as a receptionist, medical secretary, or administrative assistant in a doctor's office AND/OR have strong customer service/patient care skills. * You are comfortable with ...

All JobsSecretary JobsAssistant Secretary JobsAssistant Secretary Jobs in Calgary, AB

Assistant Secretary information

See Calgary, AB salary details

$8

$14

$21

How much do assistant secretary jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for assistant secretary in Calgary, AB is $14.59, according to ZipRecruiter salary data. Most workers in this role earn between $12.02 and $16.11 per hour, depending on experience, location, and employer.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.
More about Assistant Secretary jobs
What are the most commonly searched types of Secretary jobs in Calgary, AB? The most popular types of Secretary jobs in Calgary, AB are:
What job categories do people searching Assistant Secretary jobs in Calgary, AB look for? The top searched job categories for Assistant Secretary jobs in Calgary, AB are:
What cities near Calgary, AB are hiring for Assistant Secretary jobs? Cities near Calgary, AB with the most Assistant Secretary job openings:
Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Calgary, AB as of August 2026, with employment types broken down into 1% As Needed, 65% Full Time, 31% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $30,356 per year, or $14.6 per hour.

Brydon Stairs - Clerical Assistant

UpSourced HR

Calgary, AB • On-site

CA$20 - CA$22/hr

Part-time

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Brydon Stairs is seeking a Clerical Assistant. The Clerical Assistant performs a variety of administrative and clerical duties to support the efficient operation of the office. This role is responsible for data entry, managing communications, and providing professional, welcoming customer service to clients, visitors, and staff.

The position offers flexible scheduling between 20 and 30 hours per week based on the successful candidate's availability and operational needs. Regular office hours are Monday to Thursday, 8:00 a.m. to 4:30 p.m., and Friday, 8:00 a.m

to 2:30 p.m. The starting wage for this position is $20.00-$22.00 per hour, depending on qualifications and experience. DUTIES AND RESPONSIBILITIES: Data Entry and Record Maintenance: Accurately enter data into computer systems

Maintain organized and up-to-date records and files. Communication Management: Answer and direct phone calls. Respond to emails.

Manage incoming and outgoing communications. Scheduling and Coordination: Assist with scheduling appointments/meetings. Document Preparation: Prepare, proofread, and edit documents, reports, and correspondence as needed.

This includes: cut lists, sales orders, invoices. Office Supply Management: Monitor office supplies inventory. Customer Service: Greet and assist visitors.

Respond to inquiries, and provide information as required. Mail Handling: Receive, sort, and distribute incoming mail, and prepare outgoing mail and packages. Bookkeeping Support: Assist with processing invoices, tracking expenses, and maintaining financial records.

Access Purchase Orders (P.O.) from customer trade portals/websites. General Support: Provide general clerical support to other office staff as needed, including making photocopies,scanning and uploading documents, looking up information, and other tasks as assigned by management PREFERRED/REQUIRED QUALIFICATIONS: High school diploma or equivalent; additional qualification as an administrative assistant or secretary will be a plus. Proven experience as a clerical assistant or in a similar role

Proficiency in MS Office (MS Excel,MS Word,MS Outlook). Excellent keyboarding skills - minimum 40 WPM. Knowledge of office equipment use (computer, printer, copier etc).

Ability to speak, read and write in English. Strong organizational skills with the ability to multitask and prioritize effectively. Attention to detail and problem-solving skills.

Customer service orientation and professional demeanor.

Apply