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Assistant Sample Coordinator Jobs (NOW HIRING)

NSI

Office and Sample Coordinator

Encino, CA · On-site

$25 - $27/hr

Office and Sample Coordinator Reports to: Sourcing Lead & Social Compliance / Sample Manager Job ... Ensure compliance with workplace safety standards * Assist with onboarding logistics (workspace ...

Adecco

Assoc Sample Coordinator

Covington, KY

$17 - $18.60/hr

Provide administrative support to the Sample Coordinator and Sample Management team. * Communicate ... Support appropriate storage and handling of laboratory samples and materials. * Assist with ...

Adecco

Assoc Sample Coordinator

Covington, KY

$18.70/hr

Provide administrative support to the Sample Management department. * Assist the Sample Coordinator with laboratory requests and daily activities. * Maintain accurate sample and inventory records ...

Thermo Fisher

Sample Coordinator (1st Shift)

Richmond, VA · On-site

$18 - $24.50/hr

Sample Coordinator As a Sample Coordinator, you will perform a variety of sample and standard ... You will assist laboratory staff in following sample handling procedures and implements these ...

Thermo Fisher

Sample Coordinator (1st Shift)

Richmond, VA · On-site

$18 - $24.50/hr

Sample Coordinator As a Sample Coordinator, you will perform a variety of sample and standard ... You will assist laboratory staff in following sample handling procedures and implements these ...

Adecco

Associate Sample Coordinator

Covington, KY

$17/hr

Adecco Healthcare & Life Sciences is seeking an Associate Sample Coordinator to support laboratory ... Follow SOPs, regulatory guidelines, and sample storage requirements. * Assist with environmental ...

LHH US

Logistics & Sample Coordinator

Somerville, NJ · Hybrid

$28 - $31/hr

Logistics and Sample Coordinator Location: Somerville, NJ Type of Employment: Temporary, 3 Months ... * Assist in overseeing three third-party logistics (3PL) warehouses by auditing invoices for ...

Burlington

Merchandise Sample Coordinator

New York, NY · On-site

$20.50 - $27/hr

The Coordinator will have great interpersonal communication skills and the ability to adapt a fast ... * Assist Human Resources and buying teams with sample events (i.e. collect relevant samples to ...

ALO

Merchandising Sample Coordinator

Beverly Hills, CA

$25 - $34/hr

OVERVIEW The Sample Coordinator role is at the heart center, ensuring all meetings, photoshoots and ... LOOK BOOK SHOOT * Assist in organizing/packing samples in shot list order for photoshoot as ...

ALO

Merchandising Sample Coordinator

Beverly Hills, CA · On-site

$25 - $34/hr

OVERVIEW The Sample Coordinator role is at the heart center, ensuring all meetings, photoshoots and ... LOOK BOOK SHOOT * Assist in organizing/packing samples in shot list order for photoshoot as ...

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How much do assistant sample coordinator jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for assistant sample coordinator in the United States is $23.50, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $23.80 per hour, depending on experience, location, and employer.

What is an assistant sample coordinator?

Assistant Sample Coordinators are professionals who support the process of managing samples within industries such as fashion, pharmaceuticals, or laboratories. They are responsible for receiving, organizing, tracking, and distributing samples to ensure accurate inventory and smooth workflow. Their role often involves maintaining records, communicating with vendors and team members, and ensuring samples meet quality standards. Attention to detail and strong organizational skills are essential for success in this position.

What are the key skills and qualifications needed to thrive as an assistant sample coordinator?

To thrive as an Assistant Sample Coordinator, you need strong organizational skills, attention to detail, and familiarity with inventory management, often supported by a high school diploma or equivalent. Experience with sample tracking software, databases, and Microsoft Office Suite is typically required. Excellent communication, teamwork, and time management skills help ensure smooth workflow and coordination with various departments. These abilities are crucial for maintaining accurate records, meeting deadlines, and ensuring the efficient movement of samples throughout the organization.

What are some common challenges faced by an assistant sample coordinator, and how can they be managed effectively?

Assistant Sample Coordinators often juggle multiple tasks such as tracking incoming and outgoing samples, maintaining organized records, and ensuring timely delivery to the appropriate teams. One common challenge is managing tight deadlines and high volumes of samples, which requires strong organizational skills and attention to detail. Effective communication with suppliers, warehouse staff, and internal teams is essential to prevent delays and misplacement. Staying proactive, using tracking software, and regularly updating stakeholders can help manage these challenges and ensure smooth sample coordination.

How much do assistant sample coordinators make?

Assistant sample coordinators typically earn between $15 and $25 per hour, depending on experience, location, and the industry. In larger markets, such as Los Angeles, wages tend to be higher due to the cost of living and demand for the role.
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Assistant Sample Coordinator jobs near you
Infographic showing various Assistant Sample Coordinator job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $48,878 per year, or $23.5 per hour.

Office and Sample Coordinator

Encino, CA • On-site

NSI
See more jobs at NSIexternal

$25 - $27/hr

Full-time

Re-posted 25 days ago

Key responsibilities

  • Manage and coordinate the receipt, preparation, tracking, and delivery of product samples.

  • Support daily office operations, including managing supplies, equipment, and maintaining a safe workplace environment.

  • Organize and maintain the sample room and inventory of raw materials and finished products.

Job description

Job Title: Office and Sample Coordinator
Reports to: Sourcing Lead & Social Compliance / Sample Manager
Job Type: Full-time
Location: Encino, CA
Company Overview
NSI is a leading player in the natural private label food industry, dedicated to providing high-quality, organic, and sustainably sourced food products to consumers. We believe in promoting healthy and conscious eating choices, and our range of products reflects our commitment to quality and sustainability.
Position Summary
The Office and Sample Coordinator plays a critical dual role in supporting NSI's daily office operations and managing the coordination of our product samples. This position ensures that samples are received, prepared, tracked, and delivered accurately and on time. Because product samples directly represent NSI's quality standards, this role has a measurable impact on customer satisfaction and business development outcomes. In addition to sample management, this role supports general office administration, maintains organized inventory and sample storage systems, and helps ensure a safe, efficient, and well-functioning workplace environment. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working in a fast-paced setting with tight deadlines.
Essential Functions
Office management:
  • Oversee day-to-day office operations and administrative functions
  • Manage/purchase office supplies, equipment, and inventory
  • Coordinate maintenance, repairs, and facility needs
  • Ensure compliance with workplace safety standards
  • Assist with onboarding logistics (workspace setup, equipment, supplies)
  • Support internal events, team or sales meetings, and company initiatives

Sample management:
  • Receiving, preparing and shipping samples and storing raw materials,
  • Managing inventory of raw materials and finished products,
  • Tracking and monitoring samples using Excel as a tool,
  • Maintenance and organization of the sample room,
  • Responding to phone and email inquiries in a timely and professional manner,
  • Building good relationships with vendors and forwarders (DHL, FEDEX, UPS, USPS),
  • Performing sensory evaluations (taste, smell, visual) of our commodities,
  • Effective communication and collaboration interdepartmentally and with external customers
  • Management of tastings. Preparation of ingredient/product and analysis.
  • Collect, prepare, and ship samples/equipment for NSI trade shows
  • Travel to grocery stores and collect pricing data and product images as needed

Core Competencies
  • 1-2+ years of experience in office management or administration
  • Strong organizational and multitasking skills
  • Excellent written and verbal communication
  • Proficiency in Google Suite applications, Macbook experience is a plus
  • Ability to work independently and handle confidential information
  • Driver's license and a car required for frequent use
  • Strong attention to detail and organizational skills
  • Excellent written and verbal communication abilities

Required Education and Experience:
  • Bachelor's degree in Food Science, Nutrition, Dietetics or related field.

Work environment:
  • Hybrid work schedule with a minimum of three (3) days per week in-office. Preferred in-office days are Monday, Wednesday, and Thursday to support package receipt and shipment coordination. Additional in-office presence may be required on other days based on business needs, including time-sensitive or same-day sample requests.

NSI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all.
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