Assistant Relocation Project Manager Jobs in California

About Visions
Founded in 2007, Visions Management set out to reimagine the client experience with move management, space planning & FFE services. Since then, we've built a diverse team of experts united by creativity, adaptability, and a passion for delivering seamless solutions.
Over the years, our services have expanded to include embedded workplace services alongside our relocation and project management offerings, allowing us to partner more deeply with clients and support them in creating workplaces that are efficient, resilient and people-focused.
Recognized for our growth and workplace culture, we are proud to be a 3x Inc. 5000 honoree, named among the North Bay Business Journal's Best Places to Work, recognized by the San Francisco Business Times as one of the Fastest Growing Companies, and the recipient of an EcoVadis Silver Medal for our commitment to sustainability, ethical business practices, and social responsibility.
At Visions, diversity isn't just a value but a driver of innovation and impact. We believe unique perspectives strengthen our team and allow us to better serve our clients. As a family-first company, we foster a culture of growth, education, and collaboration, inspiring our people to learn, lead and bring big ideas to life.
We are excited to learn more about you.
About the Team
The Life Sciences team provides specialized relocation services to clients in the Bio-Tech, Pharma, Education and Healthcare industries. Our decades of experience with projects in clinical and research environments are critical to support our clients with complex, detailed, and specialized projects. We are proud ambassadors of Visions Management and embrace our role representing Visions' commitment to our client first approach.
About the Role
The Senior Project Manager, Life Sciences, leads and supports complex laboratory relocation and transition projects within research, academic, and biotechnology environments. This role requires a strong understanding of laboratory operations, scientific equipment, and research environments, along with the ability to collaborate with scientists, lab managers, technicians, architects, engineers, construction teams, and specialized vendors. The Senior Project Manager is responsible for managing the full project lifecycle, serving as the primary client contact from early planning through relocation execution and post-move support while ensuring projects are delivered efficiently and with minimal disruption to research operations.
This position also involves coordination with facility and construction teams to ensure laboratory spaces are prepared to receive incoming equipment and research functions. The role requires the ability to review and interpret architectural, MEP, and laboratory equipment layout drawings and utilize tools such as CAD or Bluebeam to review plans, verify equipment placement, and track project documentation. Successful candidates will demonstrate strong project leadership, communication skills, and the ability to manage complex technical projects while coordinating multiple stakeholders and maintaining a high level of organization and client service.
Responsibilities -
Lead complex lab relocation projects from start to finish

• Serve as primary client contact for projects ranging from small to multi-million-dollar transitions
• Develop and manage detailed project schedules, budgets, and risk plans for projects in varied regulatory environments
• Coordinate scientists, lab managers, facilities teams, general contractors, and specialty vendors
• Deliver projects on time, on budget, and with minimal research disruption

Provide technical laboratory expertise

• Inventory and validate lab equipment including power, HVAC, exhaust, plumbing, and specialty utilities
• Interpret architectural and MEP drawings
• Coordinate equipment placement, casework, and workflow planning
• Plan shutdown and restart sequencing to protect equipment and research integrity

Drive financial and operational performance

• Build and manage project budgets and forecasts
• Negotiate vendor scopes and manage change orders
• Maintain accurate documentation and reporting
• Meet defined margin and KPI targets

About You
You are ready for your next challenge, and an opportunity to demonstrate your dedication to client satisfaction, organization, attention to detail, and confidence. You are a seasoned project manager specializing in life sciences relocations, with an in-depth knowledge of lab operations, protocols, and equipment. You are both a self-starter and committed team member, you can see through chaos and your problem-solving skills are exceptional. You are adventurous and curious, working best in a role where every day is different and most of all, you take pride in a job well done.
Requirements -

• 7+ years of project management experience supporting laboratory relocations, life science facilities, clinical, and/or research environments
• BA/BS in life sciences, engineering, construction management, or related field preferred
• PMP (Project Management Professional) certification or equivalent project management credential strongly preferred
• Experience coordinating with scientists, lab managers, technicians, facilities teams, architects, engineers, and vendors
• Strong understanding of laboratory equipment, scientific instrumentation, and lab operational workflows
• Experience managing complex projects with multiple stakeholders and competing priorities
• Ability to review and interpret architectural, MEP, and laboratory equipment layout drawings
• Familiarity with CAD drawings and/or Bluebeam for reviewing plans and tracking coordination items
• Experience coordinating relocation logistics, vendor services, and specialized equipment moves
• Strong organizational, communication, and problem-solving skills
• Ability to manage project schedules, track deliverables, and ensure project milestones are met
• Experience leading project meetings and communicating with both technical and non-technical stakeholders

Work Environment

• Frequent travel to client sites across the Bay Area
• Flexibility to support early mornings, evenings, or weekend move windows
• Comfortable working in varied active lab environments following safety protocols