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Assistant Program Coordinator Jobs in Virginia (NOW HIRING)

ncmec

Program Coordinator, FAD LOCATION: Alexandria, Virginia DATE PREPARED: March 2025 DATE REVISED ... Lead and/or assist with consultant activities and processes from project inception to project ...

ServiceSource

Assistant Program Manager

Alexandria, VA · On-site

This position serves in an assistant capacity to the Program Manager. Serves in an acting capacity ... coordination of schedules, and supervision of participant's activities. * Promote a safe, clean ...

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Assistant Program Coordinator information

See Virginia salary details

$26.8K

$53.7K

$91.7K

How much do assistant program coordinator jobs pay per year?

As of Aug 13, 2026, the average yearly pay for assistant program coordinator in Virginia is $53,733.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,700.00 and $63,000.00 per year, depending on experience, location, and employer.

What does an assistant program coordinator do?

An Assistant Program Coordinator helps plan, organize, and oversee specific programs or projects within an organization. Their responsibilities often include coordinating schedules, communicating with participants, supporting program staff, and handling administrative tasks. They work closely with Program Coordinators and managers to ensure that programs run smoothly and goals are met. This role requires strong organizational skills, attention to detail, and the ability to work well in a team.

Is an assistant program coordinator an entry-level position?

An assistant program coordinator is often considered an entry-level or early-career position, typically requiring some relevant experience or education such as a bachelor's degree. It involves supporting program management tasks and may require skills in communication, organization, and basic project coordination. Advancement usually depends on experience and additional qualifications.

What are the key skills and qualifications needed to thrive as an assistant program coordinator?

To thrive as an Assistant Program Coordinator, you need strong organizational skills, attention to detail, and a relevant bachelor's degree or equivalent experience. Familiarity with project management software, database systems, and proficiency in Microsoft Office are commonly required, along with any certifications in program or project management. Effective communication, problem-solving abilities, and teamwork are essential soft skills that help manage multiple tasks and stakeholder interactions. These skills and qualities ensure programs run smoothly, deadlines are met, and collaboration leads to successful outcomes.

What are some common challenges faced by assistant program coordinators, and how can they be effectively managed?

Assistant Program Coordinators often encounter challenges such as juggling multiple tasks simultaneously, managing shifting priorities, and communicating with diverse stakeholders. Staying organized through effective time management tools and clear documentation can help handle these demands. Building strong relationships with team members and maintaining open communication channels is also key to ensuring smooth collaboration and addressing issues promptly. Seeking feedback and ongoing professional development can further enhance your ability to navigate the dynamic nature of this role.

What is the difference between Assistant Program Coordinator vs Program Coordinator?

AspectAssistant Program CoordinatorProgram Coordinator
ResponsibilitiesSupports program activities, assists with planning, and handles administrative tasksManages program operations, oversees projects, and coordinates team efforts
Required CredentialsTypically requires a bachelor's degree; certifications are a plusUsually requires a bachelor's degree; relevant experience may be necessary
Work EnvironmentOffice setting, supporting multiple programsOffice or field setting, with greater responsibility
Usage in IndustryCommonly used in nonprofit, education, and community organizationsUsed across similar sectors with more senior responsibilities

The main difference is that an Assistant Program Coordinator provides support and handles administrative tasks, while a Program Coordinator manages and oversees program activities. The Assistant role is more entry-level, focusing on assisting, whereas the Program Coordinator has more responsibility for planning and execution.

What are the most commonly searched types of Program Coordinator jobs in Virginia? The most popular types of Program Coordinator jobs in Virginia are:
What are popular job titles related to Assistant Program Coordinator jobs in Virginia? For Assistant Program Coordinator jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Assistant Program Coordinator jobs in Virginia look for? The top searched job categories for Assistant Program Coordinator jobs in Virginia are:
What cities in Virginia are hiring for Assistant Program Coordinator jobs? Cities in Virginia with the most Assistant Program Coordinator job openings:
Assistant Program Coordinator jobs near you
Infographic showing various Assistant Program Coordinator job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $53,733 per year, or $25.8 per hour.

Program Coordinator (Area Studies)

Kent, Campa and Kate Inc.

Arlington, VA • On-site

Full-time

Posted 3 days ago

New

Job description

Program Coordinator - Arlington, VA
Background:
Kent, Campa and Kate Incorporated (KCK) is a federal contracting company that provides professional services to Government Agencies. We are currently seeking candidates for a Program Coordinator position in Arlington, VA at the National Foreign Affairs Training Center (NFATC), formerly the Foreign Service Institute (FSI).
Position Description:
Program Coordinators handle a variety of administrative and substantive duties to include office management, course support, program coordination, research, and content and materials creation for the Diplomatic Tradecraft & Emerging Technologies directorate, Area Studies division (DTET/AS). Each individual works as a member of a team in accomplishing program specific and office-wide priorities. Program Coordinators are expected to demonstrate excellent judgement and initiative while independently managing routine business and determining the best solutions to non-routine issues.
Requirements:
  • Education Requirement: At least one (1) year of graduate level education in Foreign Affairs; International Relations; History; Anthropology; Sociology; and related social science disciplines.
    • OR a BA and at least two (2) years of graduate-equivalent level research experience either in an academic or policy context in the fields mentioned above
  • Proficient with research software (e.g., ProQuest) and reference materials.
  • Proficiency in Excel, PowerPoint, Word, Zoom, and Outlook.
  • (Preferred) Experience in creating and analyzing Qualtrics surveys.

Working Duties (including but not limited to):
Substantive Content Creation
  • Research and ensure course topics remain current; design and produce educational materials (microlearnings, articles, videos).
  • Develop case studies for class discussions and projects.
  • Prepare professional materials such as slides, literature reviews, briefing papers, and analysis reports.
  • Contribute to course design, development, and evaluation.
  • Facilitate classroom activities and run course sections when needed.
  • Attend local events to enhance program knowledge.
Administrative Support
  • Manage office duties: scheduling, facilitating meetings, drafting correspondence, and monitoring supplies.
  • Prepare and manage invitation letters and tracking systems for guest speakers.
  • Arrange and document meetings; identify and propose process improvements.
Course Delivery
  • Prepare and manage course materials, classroom setup, and logistical arrangements.
  • Reserve and manage room assignments; track enrollment data and prepare reports.
  • Schedule and manage speakers, ensuring all are properly escorted and supported.
  • Provide in-class and virtual support, including managing Zoom for Government accounts
Program Support
  • Prepare, disseminate, and collect surveys and evaluations; maintain program websites.
  • Collect and analyze data related to program evaluations and needs assessments.
  • Notify external offices of policy changes; prepare written guidance and reports
Special Projects
  • Mentor and train interns; maintain the PA Handbook.
  • Assist in planning and logistics for special events (e.g., speaker series, workshops).
  • Conduct annual course reviews for compliance and assist with course catalog review.
  • Draft and format briefing books, special reports, and official notices.
  • Support the Area Studies On-Demand program, including managing workshops and rapid research.

Application Notes:
  • Please provide a resume to include the duties and responsibilities performed for each previously held position.
  • Please provide three (3) professional references on your resume.
  • Candidates must possess U.S. Citizenship.

Kent, Campa and Kate Incorporated (KCK) is an equal opportunity employer. KCK does not discriminate against employees and applicants on the basis of race, color, religion, sex, ancestry, national origin, gender, sexual orientation, marital status, age, disability, gender identity, results of genetic testing, veteran status, or any other status protected by federal, state, and local law.

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