Assistant Program Coordinator Jobs in Reston, VA

Shenandoah University’s Department of Physician Assistant Studies is accepting applications for an Assistant Program Coordinator. This is a part-time benefited position located at our Loudoun location in Leesburg, VA.

The Assistant Program Coordinator - MSPAS (Loudoun Campus) supports day-to-day academic operations for the Physician Assistant program. The role involves coordinating exam logistics, scheduling, accommodations testing, accreditation data tracking, faculty support, and executing on-site events to ensure all assessments and required data (Promotion & Retention [P&R], course evaluations) are accurately maintained and managed.

Skills

Faculty, Course, and Event Support:

• Provide responsive administrative support to faculty (didactic and clinical) for course delivery, assessments/make-ups, and routine communications.
• Coordinate calendars for exams, labs, and special events; process updates and room requests.
• Proctor exams (including accommodation testing); build and maintain proctor schedules and communicate coverage to relevant faculty, Program Director, and testing staff.
• Support lab course coordinators by ordering medical supplies and equipment as needed; track deliveries and maintain basic inventory records.
• Participate and support program committee work.
• Process paperwork including purchasing requisitions, expense forms, and other invoices.
• Complete and submit contract forms for honorarium and part-time faculty.
• Schedule and process travel reimbursements for faculty.
• Order food, reserve rooms, and support setup/breakdown for program events.

Assessment & Accommodations Testing:

• Build semester exam schedules, including accommodation time settings and rooming plans.
• Maintain confidential student records for advising status and approved accommodations. Communicate with relevant staff.
• Data Collection & Accreditation Reporting
• Maintain promotion & retention (P&R) spreadsheets (e.g., GPA, status notes) for faculty review.
• Collect end-of-term course materials (syllabi, schedules, grade distributions) and track receipt.
• Compile and disseminate course evaluation summaries; organize qualitative feedback for program use.

Operations & Purchasing:

• Process supply orders (including lab/medical supplies) for Loudoun; complete purchasing card reconciliations per policy.
• Create/maintain supporting records for dual degree-enrolled students as directed.

Other duties as assigned

Work Conditions & Schedule:

• Primary work location: Loudoun campus; occasional travel to SU main campus for student testing dates and to the Health Professions Building for interview days.
• Weekly schedule limited to 20 hours per week on weekdays.
• Some early mornings, evenings, or weekend hours may be required for assessments/events.
• Flexible schedule surrounding finals and major exam periods is important.
• Work is normally performed in an interior office.
• No or very limited physical activity required, however, the employee must occasionally lift and/or move up to 20 pounds.

Required Qualifications:

• Bachelor’s degree or equivalent experience.
• Experience in academic program coordination, student services, or a closely related administrative role.
• Proficiency with scheduling systems, including Google Calendar.
• Advanced knowledge of Google Apps, Microsoft Office applications, and other common office software.
• Strong organization, attention to detail, and ability to manage multiple deadlines.
• Excellent professional communication skills and customer-service orientation.

Preferred Qualifications:

• Experience supporting health-professions education.
• Familiarity with exam administration, proctoring, and accommodation workflows.
• Experience with purchasing and basic inventory tracking.

How to Apply: 

The complete application will include a cover letter, resume, and contact information for three professional references. Applications will be reviewed immediately and will continue until a qualified candidate is selected.

**Note: A pre-employment background check will be required, and a satisfactory driving record may be required as a condition of hire. 

**Authorized to work in the United States is a pre-condition of employment. At this time, Shenandoah University is not in a position to sponsor international visas.

Shenandoah University values individuals and communities' unique and diverse perspectives locally and globally. It seeks to foster mutual understanding in an inviting community where individuals are welcome and respected. The university does not discriminate on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, physical or mental disability, genetic information, veteran’s status, or on any other basis protected under applicable law.