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Assistant Program Coordinator Jobs in Reston, VA

Howard University

GPE Program Coordinator

Washington, DC · On-site

$68.18K - $70K/yr

Wellness programs, commuter benefits, and a vibrant company culture Join Howard University and ... To assist with the overall programming and reporting of this award, we are seeking an early career ...

jssa

Program Assistant

Washington, DC

$22/hr

The Program Assistant supports the activities of the program in the absence of the Program Coordinator with much of the work occurring at Adas Israel Congregation with senior adults. The Program ...

MFA

Program Coordinator, Anesthesiology

Washington, DC · On-site

$26.48 - $34.38/hr

Coordinates with the Office of Faculty Affairs at GWU to open new faculty positions, assist with ... Serves as the Program Coordinator for one or more of the departmental fellowships. Coordinates ...

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Assistant Program Coordinator information

See Reston, VA salary details

$28.1K

$56.4K

$96.2K

How much do assistant program coordinator jobs pay per year?

As of May 30, 2026, the average yearly pay for assistant program coordinator in Reston, VA is $56,385.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,600.00 and $66,100.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Assistant Program Coordinator, and why are they important?

To thrive as an Assistant Program Coordinator, you need strong organizational skills, attention to detail, and a relevant bachelor's degree or equivalent experience. Familiarity with project management software, database systems, and proficiency in Microsoft Office are commonly required, along with any certifications in program or project management. Effective communication, problem-solving abilities, and teamwork are essential soft skills that help manage multiple tasks and stakeholder interactions. These skills and qualities ensure programs run smoothly, deadlines are met, and collaboration leads to successful outcomes.

What are some common challenges faced by Assistant Program Coordinators, and how can they be effectively managed?

Assistant Program Coordinators often encounter challenges such as juggling multiple tasks simultaneously, managing shifting priorities, and communicating with diverse stakeholders. Staying organized through effective time management tools and clear documentation can help handle these demands. Building strong relationships with team members and maintaining open communication channels is also key to ensuring smooth collaboration and addressing issues promptly. Seeking feedback and ongoing professional development can further enhance your ability to navigate the dynamic nature of this role.

What does an Assistant Program Coordinator do?

An Assistant Program Coordinator helps plan, organize, and oversee specific programs or projects within an organization. Their responsibilities often include coordinating schedules, communicating with participants, supporting program staff, and handling administrative tasks. They work closely with Program Coordinators and managers to ensure that programs run smoothly and goals are met. This role requires strong organizational skills, attention to detail, and the ability to work well in a team.

What is the difference between Assistant Program Coordinator vs Program Coordinator?

AspectAssistant Program CoordinatorProgram Coordinator
ResponsibilitiesSupports program activities, assists with planning, and handles administrative tasksManages program operations, oversees projects, and coordinates team efforts
Required CredentialsTypically requires a bachelor's degree; certifications are a plusUsually requires a bachelor's degree; relevant experience may be necessary
Work EnvironmentOffice setting, supporting multiple programsOffice or field setting, with greater responsibility
Usage in IndustryCommonly used in nonprofit, education, and community organizationsUsed across similar sectors with more senior responsibilities

The main difference is that an Assistant Program Coordinator provides support and handles administrative tasks, while a Program Coordinator manages and oversees program activities. The Assistant role is more entry-level, focusing on assisting, whereas the Program Coordinator has more responsibility for planning and execution.

What job categories do people searching Assistant Program Coordinator jobs in Reston, VA look for? The top searched job categories for Assistant Program Coordinator jobs in Reston, VA are:
What cities near Reston, VA are hiring for Assistant Program Coordinator jobs? Cities near Reston, VA with the most Assistant Program Coordinator job openings:
Assistant Program Coordinator jobs near you
Dual Authorization Program Coordinator

Dual Authorization Program Coordinator

ECHO

Leesburg, VA • On-site

Full-time

Posted 16 days ago

Job description

Now Hiring: Dual Authorization Program Coordinator

Help create seamless support, meaningful connections, and successful outcomes for adults with disabilities.

ECHO is seeking a highly organized, collaborative, and mission-driven professional to join our team as a Dual Authorization Program Coordinator (Dual PC). In this unique and impactful role, you'll serve as the bridge between our Day Support and Group Supported Employment (GSE) programs, ensuring participants receiving services in both programs experience smooth, coordinated, person-centered support.

If you enjoy problem-solving, collaboration, organization, and making a difference every day - this could be the perfect fit for you.

About the Role

The Dual PC will oversee coordination and integration of services for participants enrolled in both Day Support and Group Supported Employment (GSE) programs.

This role ensures services are aligned, documentation is accurate, communication is seamless, and participants receive high-quality, uninterrupted support across programs.

You'll collaborate closely with Program Managers, Day and Employment Support Specialists, participants, families or guardians, and support teams to help participants succeed both in the community and the workplace.

What You'll Do

Participant & Program Coordination

  • Coordinate services for participants authorized in both Day Support and GSE
  • Align schedules across programs to prevent service gaps or overlaps
  • Support smooth transitions between Day Support activities and employment worksites
  • Maintain a consistent, accurate overview of participant services
  • Attend intake meetings and assist with onboarding coordination

Documentation & Billing Integrity

  • Review documentation for accuracy, completeness, and timeliness
  • Validate participant time entries in ECHO's EHR and payroll systems
  • Ensure billing readiness and prevent duplication of services
  • Write quarterly reports within required timelines
  • Review participant factsheets and records for accuracy
  • Support reconciliation between Day Support and GSE documentation

ISP & Authorization Alignment

  • Monitor WAMS authorizations and service utilization
  • Participate in ISP/Person-Centered Planning processes
  • Ensure ISP goals and supports are implemented consistently across programs

Attendance & Utilization Management

  • Monitor participant attendance, schedules, and service utilization
  • Track absences, late arrivals, and scheduling changes
  • Identify and communicate concerns related to underutilization or inconsistencies

Cross-Team Collaboration

  • Serve as a liaison between Day Support staff, GSE staff, and Program Managers
  • Ensure communication between teams is clear, timely, and consistent
  • Help staff stay informed on schedules, protocols, and participant needs

Stakeholder Communication

  • Coordinate with families, support coordinators, residential providers, and interdisciplinary teams
  • Maintain consistent communication across all service areas

Compliance & Quality Assurance

  • Support compliance with Medicaid, DBHDS Licensure, and CARF standards
  • Assist with incident follow-up, investigations, and human rights documentation as needed
  • Help maintain the integrity and quality of participant records

Operational Support

  • Assist with participant arrivals/departures and scheduling coordination
  • Provide cross-program support during staffing shortages
  • Cross-train in both Day Support and GSE operations
  • Substitute for ECHO drivers when needed

What You Bring

Bachelor's degree in Human Services + 1 year of experience supporting individuals with developmental disabilities OR Minimum of 5 years of direct experience supporting individuals with developmental disabilities

In addition, you have:

  • Strong organizational and multitasking skills
  • Excellent written and verbal communication skills
  • Attention to detail and professional judgment
  • Understanding of clinical risk and person-centered supports
  • Experience with EHR systems
  • Ability to collaborate effectively across teams
  • Flexibility and reliability in a fast-paced environment
  • Valid driver's license with satisfactory driving record
  • Knowledge of Person-Centered Plans (PCPs) and service authorizations

About ECHO

For 50 years, ECHO has empowered adults with disabilities to achieve their highest level of personal, social, and economic success. Through day support, employment services, transportation, and skill-building opportunities, we help individuals thrive as active members of the community.

Apply Today

If you're looking for a job where you can make a difference AND have your evenings and weekends free, we'd love to meet you.

Apply here: https://echoworks.isolvedhire.com/jobs/

Position Requirement

  • Successful completion of drug/alcohol screening and a background check to include fingerprinting