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Assistant Payroll Administrator Jobs in Indiana (NOW HIRING)

Prime Outlets

Administrator, Office

Edinburgh, IN · On-site

$17.25 - $23.75/hr

If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist ... If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires ...

Simon Property Group, Inc.

Administrator, Office

Edinburgh, IN · On-site

$17.25 - $23.75/hr

If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist ... If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires ...

The Ghoman Group

HR Admin

Indianapolis, IN

The Ghoman Group is seeking a detail-oriented HR Admin to join our team in Indianapolis, IN. This ... Coordinate interview schedules and assist in candidate communication * Support payroll processing ...

Stevens Engineers & Constructors, Inc.

Be Seen First

Project Administrator - Construction

Hobart, IN · On-site

$24 - $29/hr

... assist the Project Team. The ideal candidate will be client focused and will work well ... Assists in the preparation of the weekly union payroll. Order office supplies for the project site.

MasTec Inc

Site Admin I

Reynolds, IN · On-site

Notify management of timesheet errors as they arise * Assist with the correction process for craft payroll to ensure accuracy * Work with Payroll to ensure adequate training within our various time ...

MasTec Inc

Site Admin I

Reynolds, IN · On-site

Notify management of timesheet errors as they arise * Assist with the correction process for craft payroll to ensure accuracy * Work with Payroll to ensure adequate training within our various time ...

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All JobsPayroll Administrator JobsAssistant Payroll Administrator JobsAssistant Payroll Administrator Jobs in Indiana

Assistant Payroll Administrator information

What does an assistant payroll administrator do?

An Assistant Payroll Administrator supports the payroll department by helping process employee pay, ensuring timesheets are accurate, and maintaining payroll records. They assist with entering payroll data, resolving discrepancies, and responding to employee inquiries about their pay. Their role is essential in ensuring employees are paid correctly and on time, and that the company complies with tax and labor regulations.

What is the difference between a payroll assistant and an assistant payroll administrator?

A payroll assistant typically supports payroll processing tasks such as data entry, verifying timesheets, and maintaining employee records, often under supervision. An assistant payroll administrator usually has more responsibility, including assisting with payroll system management, ensuring compliance, and handling more complex issues, often requiring a deeper understanding of payroll procedures and possibly some experience or certifications. Both roles require attention to detail and familiarity with payroll software.

What is the difference between Assistant Payroll Administrator vs Payroll Clerk?

AspectAssistant Payroll AdministratorPayroll Clerk
CredentialsHigh school diploma; some roles may require payroll certificationsHigh school diploma or equivalent
Work EnvironmentOffice setting, supporting payroll processes, often with HR teamsOffice environment, handling data entry and payroll record maintenance
Employer & Industry UsageUsed in larger organizations with complex payroll systemsCommon in small to medium businesses for basic payroll tasks

The Assistant Payroll Administrator typically has more responsibilities, including supporting payroll processing and ensuring compliance, often requiring some certifications. Payroll Clerks focus on data entry and record keeping. Both roles work in office settings and are essential in payroll operations, but the Assistant Payroll Administrator usually handles more complex tasks and supports payroll management more directly.

What are the key skills and qualifications needed to thrive as an assistant payroll administrator, and why are they important?

To thrive as an Assistant Payroll Administrator, you need strong numerical accuracy, attention to detail, and a foundational understanding of payroll processes, often supported by a relevant degree or experience in finance or accounting. Familiarity with payroll software such as ADP, QuickBooks, or Sage, as well as proficiency in Microsoft Excel, is typically required. Excellent organizational skills, discretion, and effective communication help you handle sensitive information and resolve employee queries. These skills are crucial to ensure payroll accuracy, compliance with regulations, and smooth payroll operations within an organization.

How much do assistant payroll administrators make in the US?

Assistant payroll administrators in the US typically earn an average salary of around $45,000 to $55,000 per year, depending on experience, location, and company size. Entry-level roles may start lower, while experienced professionals with certifications can earn higher wages. The role often involves using payroll software and understanding payroll regulations.

What are some common challenges faced by assistant payroll administrators, and how can they be managed effectively?

Assistant Payroll Administrators often encounter challenges such as managing tight deadlines, ensuring data accuracy, and staying updated with changing payroll regulations. Balancing multiple payroll cycles and handling confidential information can be demanding, but strong organizational skills and attention to detail help mitigate errors. Building open communication with HR and finance teams is essential for resolving discrepancies quickly and maintaining smooth payroll operations. Proactively seeking training on payroll systems and compliance updates also supports ongoing effectiveness in the role.

What are popular job titles related to Assistant Payroll Administrator jobs in Indiana?

For Assistant Payroll Administrator jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Assistant Payroll Administrator jobs in Indiana look for?

The top searched job categories for Assistant Payroll Administrator jobs in Indiana are:

What cities in Indiana are hiring for Assistant Payroll Administrator jobs?

Cities in Indiana with the most Assistant Payroll Administrator job openings:

Assistant Payroll Administrator jobs near you
Infographic showing various Assistant Payroll Administrator job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Total Rewards Administrator

Magnera Corporation

Evansville, IN

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 18 days ago

Magnera rating

7.2

Company rating: 7.2 out of 10

Based on 21 frontline employees who took The Breakroom Quiz

Job description

Overview

Magnera's purpose is to better the world with new possibilities made real. For more than 160 years, the originating companies have delivered the material solutions their partners need to thrive. Through economic upheaval, global pandemics and changing end-user needs, they have consistently found ways to solve problems and exceed expectations. By bringing together these legacy companies, the distinct scale and comprehensive portfolio of products will bring customers more materials and choices. With a combined legacy of resilience, Magnera will build personal partnerships that withstand an ever-changing world.

The Total Rewards Administrator is responsible for supporting and administering the organization's payroll, benefits, and compensation programs. This role ensures accurate and timely payroll processing, effective benefits administration, and compensation support while maintaining compliance with federal, state, and local regulations. The ideal candidate demonstrates strong attention to detail, analytical skills, customer service orientation, and the ability to manage confidential employee information.

Responsibilities

Payroll Administration

  • Process multi-state payroll accurately and on time in accordance with company policies and payroll schedules.
  • Review, validate, and audit payroll data including new hires, terminations, pay rate changes, bonuses, commissions, and deductions.
  • Reconcile payroll reports and resolve payroll discrepancies.
  • Maintain payroll records and ensure compliance with federal, state, and local wage and hour regulations.
  • Coordinate with Finance on payroll funding, reporting, and general ledger reconciliations.
  • Support year-end processes including W-2 preparation and distribution.
  • Respond to employee inquiries regarding pay, taxes, deductions, and payroll policies.

Benefits Administration

  • Administer employee benefit programs including medical, dental, vision, life insurance, disability, retirement plans, and wellness programs.
  • Manage employee enrollments, changes, terminations, and qualifying life events.
  • Serve as the primary point of contact for employee benefits questions and issue resolution.
  • Coordinate open enrollment activities and employee communications.
  • Maintain benefit eligibility records and ensure timely processing of benefit transactions.
  • Partner with benefit vendors and brokers to resolve issues and support program administration.
  • Audit benefit invoices and assist with monthly reconciliations.
  • Ensure compliance with applicable regulations including ACA, COBRA, HIPAA, ERISA, and other benefit-related requirements.

Compensation Support

  • Support compensation administration processes, including salary reviews, merit increases, promotions, and market adjustments.
  • Maintain job descriptions, salary structures, pay grades, and compensation data.
  • Assist with compensation surveys, market benchmarking, and analysis.
  • Prepare reports and analytics to support compensation planning and decision-making.
  • Ensure compensation actions are aligned with company policies and pay practices.
  • Support annual compensation cycles and special compensation projects.

Reporting and Compliance

  • Generate and analyze HR, payroll, benefits, and compensation reports.
  • Maintain accurate employee records within HRIS, payroll, and benefits systems.
  • Support audits, regulatory filings, and compliance reporting requirements.
  • Identify opportunities for process improvements and increased efficiency.
  • Ensure confidentiality and security of employee data.
Qualifications

Education

  • Bachelor's degree in Human Resources, Business Administration, Accounting, Finance, or related field preferred.
  • Equivalent combination of education and experience may be considered.

Experience

  • 3-5 years of experience in payroll, benefits administration, total rewards, or HR operations.
  • Experience processing multi-state payroll preferred.
  • Experience supporting compensation programs and salary administration.
  • Experience with HRIS, payroll, and benefits platforms.

Knowledge, Skills, and Abilities

  • Strong knowledge of payroll practices, tax regulations, and compliance requirements.
  • Working knowledge of employee benefits administration and applicable laws.
  • Understanding compensation principles, salary structures, and market pricing.
  • Advanced proficiency in Microsoft Excel and HR systems.
  • Strong analytical, organizational, and problem-solving skills.
  • Excellent attention to detail and accuracy.
  • Ability to handle sensitive and confidential information with discretion.
  • Strong written and verbal communication skills.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Qualifications

  • Certified Payroll Professional (CPP) preferred.
  • SHRM-CP, SHRM-SCP, PHR, or CEBS certification preferred.
  • Experience with Dayforce, or similar HRIS/payroll systems.
  • Experience supporting annual compensation and benefits planning cycles.

Key Competencies

  • Customer Focus
  • Attention to Detail
  • Compliance Orientation
  • Data Analysis
  • Problem Solving
  • Collaboration
  • Integrity and Confidentiality
  • Time Management
  • Continuous Improvement
Employment Type: FULL_TIME

What Magnera employees say

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