Assistant Operations Coordinator Jobs in Raleigh, NC

Operations and Administrative Manager

Location: Durham, NC | Employment Type: Full-Time | Salary: $58,000 - $66,000 per year, based on experience

About Green Zone Recycling:

Green Zone Recycling is committed to sustainability, operational excellence, and reliable service. Our team plays an important role in extending the life cycle of textiles, reducing waste, and supporting reuse through a large network of collection points and warehouse operations. We offer a stable, mission-driven work environment where strong administrative support directly contributes to company performance.

Position Overview:

Green Zone Recycling is seeking a dependable, detail-oriented Operations Support Specialist to support our administrative, operations, logistics, lease management, HR, and fleet-related workflows. This position plays an important role in keeping daily operations organized, accurate, and moving forward in a fast-paced environment.

This is not a remote position and will be based out of our Durham, NC headquarters. Out-of-area candidates must be willing to relocate at their own expense.

Key Responsibilities:

Administrative, HR, and Office Support

• Provide reliable day-to-day administrative support to leadership, managers, logistics, operations, and office staff.
• Handle, route, and process company correspondence, including physical mail, electronic mail, voicemails, social media inquiries, and general communications.
• Manage and maintain office, warehouse, administrative, and employee uniform supply inventories.
• Assist with onboarding and offboarding tasks, including employee equipment, computers, logins, keys, payroll system entries, and employee documentation.
• Maintain organized physical and digital records while handling sensitive information with professionalism and discretion.
• Collaborate with internal and external customers in a professional, responsive, and positive manner.

Operations, Fleet, and Logistics Support

• Track vehicle maintenance schedules, fleet activity, expenses, invoices, receipts, and supporting documentation.
• Help coordinate fleet-related logistics, tow requests, bin removals, and other operational support items.
• Monitor internal electronic communications for operations-related information, including collection point maintenance, competition, field issues, and priority action items.
• Enter, update, and maintain accurate information in company systems, spreadsheets, and electronic management tools.
• Prepare reports, update spreadsheets, assist with invoicing, and complete accurate data entry in a timely manner.
• Follow established procedures and help identify opportunities to improve workflow, organization, and communication.

Required Qualifications

• Minimum of 1 year of administrative, office support, operations support, or related professional experience; 5 or more years of administrative experience is strongly preferred.
• Proficiency with Microsoft Outlook, Word, and Excel, including accurate data entry and spreadsheet updates.
• Strong organizational skills with the ability to manage deadlines, maintain records, prioritize tasks, and follow through on details.
• Excellent written and verbal communication skills with a professional, service-oriented approach.
• Ability to work with minimal supervision while staying productive, accurate, and accountable.
• High level of discretion and professionalism when handling confidential or sensitive information.
• Strong problem-solving ability, proactive mindset, and willingness to adapt to new software, systems, and workflows.

Preferred Qualifications

• Bachelor's degree or equivalent combination of education and relevant administrative experience.
• Experience supporting executive leadership, logistics, transportation, fleet, warehouse, or operations teams.
• Prior exposure to fleet management tracking, vehicle maintenance records, lease administration, permitting, billing, invoicing, or expense tracking.
• Strong technical aptitude and ability to quickly learn internal systems and electronic management tools.
• Experience working in a fast-paced company where priorities may shift throughout the day.

What We're Looking For

The ideal candidate is a dependable self-starter who takes ownership of assigned responsibilities, enjoys creating order, communicates clearly, and can balance multiple priorities with accuracy and professionalism. This person should be comfortable working with managers, drivers, vendors, office staff, and outside partners while helping keep daily operations organized and on track.