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Assistant Association Manager Jobs in Santa Rosa, CA

Associa

Community Manager, III

Rohnert Park, CA · On-site

$85K - $95K/yr

EB Community Managers, Inc. is currently looking for a Community Association Manager III (CAM III) ... Maintain unit and contract files relating to the operations of the Association. * Assist Board of ...

Concentra

Physician Assistant

Santa Rosa, CA · On-site

$109K - $148K/yr

As a Physician Assistant, you are subject to the medical protocols established by Association and ... Develops and implements patient management plans, records progress notes, and assists in provision ...

Concentra

Physician Assistant

Santa Rosa, CA · On-site

$109K - $148K/yr

As a Physician Assistant, you are subject to the medical protocols established by Association and ... Develops and implements patient management plans, records progress notes, and assists in provision ...

Concentra

Physician Assistant

Santa Rosa, CA · On-site

$109K - $148K/yr

As a Physician Assistant, you are subject to the medical protocols established by Association and ... Develops and implements patient management plans, records progress notes, and assists in provision ...

Concentra

Physician Assistant

Santa Rosa, CA · On-site

$109K - $148K/yr

As a Physician Assistant, you are subject to the medical protocols established by Association and ... Develops and implements patient management plans, records progress notes, and assists in provision ...

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Assistant Association Manager information

What are some common challenges faced by an Assistant Association Manager, and how can they be addressed?

Assistant Association Managers often navigate challenges such as balancing the diverse needs of residents, managing multiple projects simultaneously, and ensuring compliance with association policies and regulations. Effective communication and strong organizational skills are key to addressing these challenges, as they help in prioritizing tasks and resolving conflicts. Building strong relationships with board members, vendors, and residents also fosters a collaborative environment, making it easier to implement solutions and maintain a smoothly running association.

Is an assistant manager a high position?

An assistant association manager is typically a mid-level role that supports the manager in overseeing operations and staff. While it is a step above entry-level positions, it is generally not considered a high-level or executive position, but it can lead to higher management roles with experience and additional responsibilities.

What does an association manager do?

An association manager oversees the operations and administration of professional or trade organizations, ensuring member services, event planning, and compliance with organizational policies. They often handle budgeting, communication, and strategic planning, requiring strong organizational and leadership skills. The role may also involve coordinating committees and managing staff or volunteers.

What does an Assistant Association Manager do?

An Assistant Association Manager supports the daily operations of a homeowners or property owners association. Their duties typically include assisting with administrative tasks, communicating with residents, helping to enforce community rules, coordinating maintenance requests, and supporting the Association Manager with budgeting and meeting preparations. They play a key role in ensuring the community runs smoothly and that residents' needs are addressed promptly.

What jobs pay 500,000 a year in the US?

In the US, high-paying roles such as executive-level positions like CEOs, CFOs, and other C-suite executives often earn $500,000 or more annually. Senior professionals in investment banking, specialized medical specialists, and successful entrepreneurs can also reach this income level, typically requiring extensive experience, advanced skills, and often a combination of bonuses or profit sharing.

What are the key skills and qualifications needed to thrive as an Assistant Association Manager, and why are they important?

To thrive as an Assistant Association Manager, you need strong organizational skills, knowledge of property management practices, and often an associate’s or bachelor’s degree in business or a related field. Familiarity with property management software, budgeting tools, and, in some cases, a CAM (Community Association Manager) license is typically required. Excellent communication, problem-solving, and customer service skills help build positive relationships with residents and board members. These competencies are essential for efficiently managing daily operations and ensuring the smooth functioning of the association.

What is the difference between Assistant Association Manager vs Membership Coordinator?

AspectAssistant Association ManagerMembership Coordinator
CredentialsTypically requires a bachelor's degree in business, management, or related fieldOften requires a high school diploma or associate degree, with some roles preferring relevant certifications
Work EnvironmentOffice setting, managing association operations and staffOffice environment, focusing on member engagement and recruitment
Employer & Industry UsageUsed in professional associations, non-profits, and industry groupsCommon in membership-based organizations, clubs, and non-profits

The Assistant Association Manager and Membership Coordinator roles share similarities in working within associations and non-profits. However, the Assistant Association Manager typically has broader responsibilities, including overseeing operations and staff, while the Membership Coordinator focuses mainly on member recruitment and retention. Both roles require strong communication skills, but the Assistant Association Manager often requires more management experience and higher education credentials.

What kind of jobs in media bring in 150,000 a year?

In media, roles such as senior media executives, media directors, and certain specialized roles like media strategists or digital marketing managers can earn $150,000 or more annually. These positions typically require extensive experience, strong leadership skills, and proficiency with media planning tools and analytics platforms.
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What cities near Santa Rosa, CA are hiring for Assistant Association Manager jobs? Cities near Santa Rosa, CA with the most Assistant Association Manager job openings:
Assistant Association Manager jobs near you

Community Association Manager

Draper Enterprises Inc

Santa Rosa, CA

$70K - $80K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 10 days ago

Job description

ABOUT US: 
Premier Property Services, Inc., specializes in homeowners’ association (HOA) management, delivering service excellence through administrative and operational support. We assist HOA Board of Directors (BOD) members and community owners to ensure smooth governance, compliance, and association management. We are seeking a highly organized, proactive Community Manager to join our management team and oversee a portfolio of community associations. 
 
POSITION SUMMARY: 
The Community Manager provides leadership, operational management, and administrative support to HOA Board of Directors, vendors, and homeowners. This role ensures smooth day-to-day operations, compliance with community governing documents, financial oversight, and vendor coordination. 
 
Our ideal candidate thrives in a fast-paced environment, demonstrates exceptional communication and problem-solving skills, and excels in balancing administrative precision with operational execution. This position requires both office and field work, including regular on-site inspections and in-person Board meetings. Experience in HOA management, real estate, or property management is highly preferred. 
 
KEY RESPONSIBILITIES: 
Board and Community Governance: 
  • Act as a primary liaison between Boards of Directors, vendors, homeowners, and internal teams. 
  • Prepare, distribute, and present Board Meeting agendas, packets, and minutes. 
  • Guide Boards on governance compliance, enforcement of CC&Rs, and operational strategy. 
  • Support Boards with project management, rule enforcement, and community planning. 
  • Attend Board Meetings (including Executive and General Sessions) and facilitate discussions professionally. 
 
Financial Oversight: 
  • Work closely with the accounting team to monitor association budgets, expenses, and reserves. 
  • Assist in the development of annual budgets and financial planning strategies. 
  • Review and approve vendor invoices; track and manage community expenditures. 
 
Vendor Management: 
  • Coordinate and manage contractor and vendor relationships, including bid solicitation and performance oversight. 
  • Conduct regular community inspections to ensure vendor service levels and compliance standards are maintained. 
  • Facilitate service requests, repairs, and capital improvement projects as directed by Boards. 
  • Community Compliance and Services: 
  • Oversee enforcement of community rules and regulations. 
  • Manage homeowner communications, service requests, and compliance notices. 
  • Conduct site visits to monitor community standards, project progress, and rule adherence. 
 
 
Administrative Support: 
  • Maintain organized records for each assigned community including meeting minutes, contracts, insurance certificates, and compliance documentation. 
  • Coordinate community mailings, announcements, and homeowner notifications. 
  • Update and maintain records within HOA management software (CINC/WebAxis preferred). 
 
QUALIFICATIONS: 
Experience: 
  • 1–2 years of relevant HOA or property management experience preferred. 
  • Strong background in customer service, vendor management, governance compliance, and community operations. 
 
Skills: 
  • Highly organized with the ability to manage multiple priorities, projects, and communities. 
  • Strong time management, strategic thinking, and decision-making skills. 
  • Proactive, adaptable, and solutions-oriented in a dynamic environment. 
 
Technology: 
  • Highly proficient in Microsoft 365, including Outlook, Excel, and Teams for scheduling, budgeting, and communications. 
  • Proficient in HOA-specific software such as CINC (preferred) or WebAxis. 
  • Comfortable using cloud-based project management and compliance tracking tools. 
 
Communication: 
  • Exceptional verbal and written communication skills required for Board presentations, homeowner correspondence, and vendor coordination. 
  • Professionalism, discretion, and diplomacy in handling confidential community matters. 
 
Physical Requirements: 
  • Frequent sitting, standing, walking, driving, and computer use throughout the workday. 
  • Conducting regular on-site community inspections (walking/driving tours required). 
  • Occasional lifting and carrying of office materials, documents, and supplies (up to 25 lbs). 
  • Ability to navigate office and community environments for inspections, meetings, and document handling. 
 
BENEFITS & PERKS: 
  • Competitive salary based on experience. 
  • Comprehensive medical, dental, and vision insurance (shared cost). 
  • 401(k) retirement plan with company matching. 
  • Paid time off (vacation, sick time) and paid holidays. 
  • Certification support (CCAM Certification sponsored after 6 months, with 2-year commitment). 
  • Professional development opportunities and ongoing training.