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Arcadia University

Application Assistant

Glenside, PA · On-site

The Application Assistant will help support Arcadia Abroad's Advising and Student Engagement Team (ASE) through applicant administration. They will primarily assist in administrative and operational ...

Arcadia University

Application Assistant

Glenside, PA · On-site

$20.50/hr

The Application Assistant will help support Arcadia Abroad's Advising and Student Engagement Team (ASE) through applicant administration. They will primarily assist in administrative and operational ...

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How much do application assistant jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for application assistant in the United States is $18.40, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $19.47 per hour, depending on experience, location, and employer.

What is an application assistant?

An Application Assistant is a professional who supports applicants through the process of completing and submitting various types of applications, such as for jobs, college admissions, or government programs. Their responsibilities typically include answering questions, reviewing documents for accuracy, and ensuring all required materials are submitted on time. They may also provide guidance on meeting eligibility requirements and navigating complex application procedures. Application Assistants are often found in educational institutions, human resources departments, and government agencies.

What are the key skills and qualifications needed to thrive as an application assistant?

To thrive as an Application Assistant, you need strong organizational skills, attention to detail, and familiarity with application processes, often supported by a high school diploma or equivalent. Experience with office software suites, database management systems, and sometimes applicant tracking systems is typically required. Excellent communication, time management, and customer service skills set standout candidates apart. These abilities ensure efficient processing, accurate data handling, and positive interactions with applicants and stakeholders.

What are some common challenges faced by application assistants during peak application periods?

During peak application periods, Application Assistants often encounter high volumes of submissions, which can lead to tight deadlines and increased pressure to maintain accuracy. Staying organized and prioritizing tasks becomes essential to ensure all applications are processed efficiently and in compliance with established procedures. Additionally, clear communication with applicants and coordination with other team members is crucial to resolve issues quickly and provide timely updates. Developing strong time management skills and familiarity with the application tracking system can help manage these challenges effectively.

What is the difference between Application Assistant vs Medical Office Assistant?

AspectApplication AssistantMedical Office Assistant
Required CredentialsHigh school diploma; some roles may require administrative or healthcare-related certificationsHigh school diploma; certification in medical assisting often preferred
Work EnvironmentAdministrative offices, healthcare facilities, clinicsDoctors' offices, clinics, hospitals
Employer & Industry UsageHospitals, clinics, healthcare providersMedical practices, outpatient clinics, hospitals
Common Search & ComparisonOften compared for administrative roles in healthcareMore clinical tasks, patient interaction

Application Assistants primarily handle administrative tasks in healthcare settings, focusing on data entry, scheduling, and patient communication. Medical Office Assistants perform similar duties but often include clinical support like taking vital signs and assisting with patient care. Both roles require strong organizational skills and healthcare knowledge, but Medical Office Assistants typically have more clinical responsibilities.

What qualifications do you need to be an application assistant?

Application assistants typically need a high school diploma or equivalent, strong communication and organizational skills, and familiarity with computer software such as spreadsheets and word processing programs. Some positions may require experience in customer service or administrative tasks, but specific certifications are usually not mandatory.

What cities are hiring for Application Assistant jobs?

Cities with the most Application Assistant job openings:

What are the most commonly searched types of Application jobs?

The most popular types of Application jobs are:

What states have the most Application Assistant jobs?

States with the most job openings for Application Assistant jobs include:

What are popular job titles related to Application Assistant jobs?

For Application Assistant jobs, the most frequently searched job titles are:

Application Assistant jobs near you
Infographic showing various Application Assistant job openings in the United States as of September 2026, with employment types broken down into 77% Full Time, 19% Part Time, and 4% Contract. Highlights an 88% Physical, 2% Hybrid, and 10% Remote job distribution, with an average salary of $38,269 per year, or $18.4 per hour.

Application Assistant

Glenside, PA • On-site

Arcadia University
Colleges, Universities, and Professional Schools • 201 - 500 employees
Learn more about Arcadia Universityexternal

Full-time

Medical, Retirement

Posted 7 days ago

Arcadia University rating

6.5

Company rating: 6.5 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Job description

Job Description: The Application Assistant will help support Arcadia Abroad's Advising and Student Engagement Team (ASE) through applicant administration. They will primarily assist in administrative and operational task support related to the admissions and application process, and respond to applicant queries as necessary to ensure a quality student experience throughout the study abroad application and acceptance process.
This position will assist in managing the application process and administrative deadlines for students throughout the application process, including transmission of applicant materials to host institutions for the full Arcadia Abroad program portfolio.
Location: Glenside
Essential Functions:
Application Outreach, Coordination and Processing (30%)
  • Assist in accurately processing and log over 10,000 electronic and paper application submissions for over 3000 students. This includes, but is not limited to: uploading and organizing electronic application pieces, uploading rosters of approved students, and liaising with students and home institutions for official transcripts.
  • Assist in maintenance of applicant records and accurately make any record changes such as diverts, defers, withdrawals, and backup applications.
  • Assist in resolving general application queries as well as technical and document submission questions from students who are submitting an application with TCGS. This includes, but is not limited to student Arcadia Application Portal issues and online application submission questions, and program-specific questions.
  • Assist in responding to inquiries submitted through the general ASE email accounts (AUAbroad, EducationAbroad & additional general accounts).

Application Transmission (45%)
  • Assist in supporting the Advising and Student Engagement Team in transmitting overseas partner applications/documents and ensuring successful receipt of transmissions.
  • Assist in monitoring a dashboard and proactively manage applicant transmissions, meeting expected timeframes for turnaround
  • Assist in maintaining updates to program transmission information and guidelines
  • Assist in communicating internally to appropriate staff any partner communication regarding follow up on applicant materials

Systems Management (10%)
  • Work daily with the CRM (Salesforce) and other systems to assist with maintaining and updating systems functions and to enter critical indicators and data into the system.
  • Assist with the timely verification of data from Flight Forms and Passport Forms, as well as inputting official transcript GPAs.
  • Serve as a backup and support on general systems processes

Communications Maintenance and Support (5%)
  • Support management and maintenance of the general applicant inbox.
  • Assist with responding to inquiries submitted through the general ASE email accounts (AUAbroad, EducationAbroad & additional general accounts).
  • Participate in team-wide call/text campaigns and other initiatives related to applicant follow up.
  • Support ASE in resource development and maintenance including but not limited to: arrival guides, syllabi management, course finder updates, and orientation materials
  • Once students have been accepted, work with team members in ASE to ensure that host institution post-admission instructions are consistent and updated.

Administrative Support of Advising and Student Engagement Leadership (10%)
  • Support ASE leadership by coordinating projects; meeting agendas; drafting meeting minutes; responding to calls.
  • Manage and implement the administrative aspects of the ASE advising cycle, which includes recruitment, admissions, planning and enrollment.
  • Serve as a lead in initiating administrative calendars and timelines to execute cyclical ASE priorities.

Marginal Functions: Provide support to administrative positions within Arcadia Abroad helping to ensure daily tasks and responsibilities are covered.
Support Arcadia Abroad in other duties as assigned.
Required Knowledge, Skills and Abilities:
  • Excellent organizational and communication skills.
  • Demonstrated strong attention to detail.
  • Ability to multitask and work in a fast-paced, team environment.
  • Ability to work for extended periods in front of a computer screen.
  • Familiarity with information management systems or a willingness to learn.
  • Ability to work with a variety of constituents virtually, including students, advisors, staff and faculty in the United States and abroad.

Application Instructions:
  • Applications must be submitted online through Arcadia's Human Resources portal to receive full consideration. Please do not email application materials to the hiring manager. Due to the volume of applications received, communication will generally be limited to candidates selected for additional consideration.
  • Application review will begin immediately. Posting will be removed from the website once we've established a sufficient talent pool for consideration.

Arcadia University is a top-ranked private University in Greater Philadelphia that provides a values-based, authentic educational experience by placing students at the center. The Institute of International Education has consistently ranked Arcadia first in the nation for study abroad, and the Princeton Review has ranked Arcadia among the "Best in the Northeast" for 10 consecutive years. The University's graduate programs in Physical Therapy, Physician Assistant, Education, and Public Health are nationally ranked in their respective categories by U.S. News & World Report, which cites Arcadia for being among the top study abroad programs and a top performer for social mobility. Arcadia is home to a close-knit and welcoming community that supports students throughout their journey. Arcadia's quality academic programs, unique approach to a liberal arts education, and supportive community guide students toward degree completion and career success. Learn more about our vibrant community at .
We welcome candidates who can contribute to the excellence of our community. The successful candidate will demonstrate examples of ways they will incorporate our in their work.
At Arcadia University, our Lived Values are the foundation of our highly regarded, values-based learning community, which reflects the world in which we want to live. As such, Arcadia actively seeks and welcomes candidates who embrace those values. Arcadia prohibits discrimination against individuals on the basis of ethnicity, national origin, ancestry, race, color, religion, creed, sex, gender, marital status, affectional or sexual orientation, age, gender identity, military or military veteran status, disability, family medical or genetic information, or any other legally protected characteristic. All offers of employment are conditional based on the successful completion of a background check. Employment may not begin until the University accepts the results of the background check.
Arcadia offers a competitive benefits package that includes excellent healthcare, generous tuition benefits for employees and their families, retirement benefits, health and wellness programs and resources, and much more.
Position Code: TEMPEE

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