Ap Ar Coordinator Jobs (NOW HIRING)

Legal Entity: Woodbridge Inoac Technical Products New Jersey LLC  

Requisition ID: 4078

Pay Range: 

About Woodbridge

We are innovators using advanced technology to manufacture next generation products.  We are pioneers in foam technology science and provide our products to customers in multiple industries.  We are a global team of over 7,000 teammates strong who are laser focused on quality, collaboration, and a commitment to sustainability.  We are proud to give back to the communities in which we live and work through our Woodbridge Cares programs that serves communities around the world through volunteerism and philanthropy.  We are a people centric organization that has been awarded numerous recognitions for our commitment to manufacturing excellence and innovation.  Join us and be part of a team that is shaping the future of foam technology. 

Woodbridge Culture

Woodbridge takes immense pride in its robust corporate (think people first, innovation, lets get to it, manufacturing focused) culture, which serves our customers, Teammates, and the world. We're thrilled to share that in 2024, Woodbridge has been awarded Deloitte's Best Managed designation for eight consecutive years. This accolade is not just an award; it's a testament to our unwavering commitment to excellence and innovation, inspiring you to be a part of our journey!

What's in it for you?

• Competitive Compensation & Benefits Plan
• Defined Contribution Plan with additional company match - Automatic company contribution to a top quartile retirement savings plan with more incentives to match
• Flexible Working Hours
• Employee Assistance Program with free access to health and wellness coaches
• Continuous Learning Culture - We believe in Upskilling & Internal Promotions!

The Accounts Receivable / Accounts Payable (AR/AP) Specialist supports the financial operations of the WITP NJ manufacturing facility. This role is responsible for processing customer billing, managing vendor invoices, and ensuring accurate and timely financial transactions in alignment with plant operations. This position plays a key role in supporting production-related accounting activities, ensuring proper cost tracking, inventory accuracy, and compliance with company policies, internal controls, and audit requirements. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced manufacturing environment where priorities can shift based on production needs.

Responsibilities:

Accounts Receivable (AR) - Customer Billing & Collections

• Prepare and issue customer invoices based on production shipments, packing slips, and customer purchase orders
• Ensure all billing is accurate, timely, and aligned with shipment documentation
• Monitor customer accounts and follow up on past due balances in coordination with corporate finance
• Apply customer payments and resolve unapplied cash items
• Maintain customer account records and resolve billing discrepancies
• Support AR aging reporting and month-end close activities

Accounts Payable (AP) - Vendor & Plant Purchasing

• Review, code, and process vendor invoices in accordance with company policy
• Perform 3-way match (Purchase Order, Receiving, Invoice) for manufacturing purchases
• Verify approvals and ensure proper documentation before payment processing
• Prepare weekly payment runs (ACH, check, wire transfers)
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Maintain vendor files, including W-9s and compliance documentation

Manufacturing Plant Support Responsibilities

• Work closely with Purchasing, Production, Warehouse, and Quality teams to resolve invoice and receiving discrepancies
• Support inventory-related cost tracking, including raw materials, WIP, and finished goods
• Assist in tracking and reviewing plant-related costs such as:
• Scrap and rework
• Freight and logistics charges
• Tooling and maintenance expenses
• Ensure accurate cost allocation within ERP system for production reporting
• Support continuous improvement initiatives related to financial accuracy and process efficiency

• Associate or Bachelor's degree in Accounting, Finance, or related field preferred
• 2-5 years of AR/AP experience, preferably in a manufacturing or industrial environment
• ERP system experience required (JDE or similar manufacturing ERP preferred)
• Strong Excel skills (pivot tables, data analysis)
• Understanding of basic manufacturing cost flow (inventory, chemical receiving, purchase orders)

Skills & Competencies

• High attention to detail and accuracy
• Strong organizational and time management skills
• Ability to handle multiple deadlines in a fast-paced environment
• Problem-solving skills for resolving invoices and payment discrepancies
• Strong communication skills (internal teams and external vendors/customers)
• Team-oriented mindset with ability to work cross-functionally

Woodbridge is committed to fostering a diverse workplace. We are an Equal Opportunity Employer and consider applicants without regard to race, colour, ancestry, creed, place of origin, sex, sexual orientation, age, marital status, family status, disability, or any other protected status. If you have any accommodation requirements, please let us know, and we will do our best to meet your needs in accordance with applicable local legislation.