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Administrative Assistant Bookkeeper Jobs in Rochester, MN

Rochester Symphony

Administrative Assistant

Rochester, MN · On-site

$16.50 - $22.25/hr

Administrative Assistant Reports to: President/CEO Status: Non-Exempt FTE: 0.6 Schedule: Tuesday ... Experience working with Quickbooks and knowledge of bookkeeping processes preferred. * Knowledge of ...

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Administrative Assistant Bookkeeper information

See Rochester, MN salary details

$11

$22

$31

How much do administrative assistant bookkeeper jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for administrative assistant bookkeeper in Rochester, MN is $22.37, according to ZipRecruiter salary data. Most workers in this role earn between $18.56 and $24.90 per hour, depending on experience, location, and employer.

What is an administrative assistant bookkeeper?

Administrative Assistant Bookkeepers are professionals who handle both administrative tasks and basic accounting duties within an organization. They manage office operations such as scheduling, correspondence, and filing, while also maintaining financial records, processing invoices, and reconciling accounts. This dual role supports smooth business operations by ensuring both office management and accurate bookkeeping. Administrative Assistant Bookkeepers are often found in small to medium-sized businesses where multitasking is essential. Their work helps organizations stay organized and financially compliant.

What does an administrative assistant bookkeeper do?

As an administrative assistant and bookkeeper, your job is to provide various clerical and accounting services for your employer. In this role, you may perform data entry, monitor company finances, track adherence to a budget, record expenses, and deposit checks in accounts. You may also help create a report whenever it is necessary for tax purposes. Many companies separate these two positions. When these roles are combined, it usually means that the company has a smaller number of transactions and clients of which to keep track. The details of this job are typically similar regardless of employer, but hours may vary based on company needs.

What are the key skills and qualifications needed to thrive as an administrative assistant bookkeeper, and why are they important?

To thrive as an Administrative Assistant Bookkeeper, you need strong organizational skills, attention to detail, and a solid understanding of basic accounting principles, typically supported by a high school diploma or associate degree. Familiarity with bookkeeping software such as QuickBooks, Microsoft Office Suite, and accounting databases is commonly required. Excellent time management, communication, and problem-solving abilities help you handle diverse tasks and interact effectively with colleagues and clients. These competencies ensure accurate financial records, efficient office operations, and effective support for business goals.

How does an administrative assistant bookkeeper typically balance administrative and bookkeeping responsibilities throughout the workweek?

Administrative Assistant Bookkeepers often split their time between supporting office operations and managing financial records. A typical week may involve handling correspondence, scheduling meetings, and maintaining office supplies, while also processing invoices, reconciling accounts, and preparing financial reports. Balancing these tasks requires strong organizational skills and the ability to prioritize urgent deadlines, such as payroll or end-of-month reconciliations. Open communication with supervisors and team members is key to managing workload effectively and ensuring both administrative and financial needs are met.

What is the difference between Administrative Assistant Bookkeeper vs Office Manager?

AspectAdministrative Assistant BookkeeperOffice Manager
CredentialsBasic office certifications, bookkeeping coursesMay have administrative or management certifications
Work EnvironmentOffice settings, supporting accounting and admin tasksOversees entire office operations
Employer & Industry UsageSmall to medium businesses, accounting firmsVarious industries, larger organizations
Common Search & ComparisonYesLess common

The Administrative Assistant Bookkeeper primarily handles administrative support and basic bookkeeping tasks within an office environment. In contrast, an Office Manager oversees overall office operations, including administrative functions, staff coordination, and process management. While both roles require organizational skills, the Office Manager's responsibilities are broader, often involving supervision and strategic planning.

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For Administrative Assistant Bookkeeper jobs in Rochester, MN, the most frequently searched job titles are:

What job categories do people searching Administrative Assistant Bookkeeper jobs in Rochester, MN look for?

The top searched job categories for Administrative Assistant Bookkeeper jobs in Rochester, MN are:

What cities near Rochester, MN are hiring for Administrative Assistant Bookkeeper jobs?

Cities near Rochester, MN with the most Administrative Assistant Bookkeeper job openings:

Administrative Assistant Bookkeeper jobs near you
Infographic showing various Administrative Assistant Bookkeeper job openings in Rochester, MN as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 27% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $46,537 per year, or $22.4 per hour.

Administrative Assistant

Rochester Symphony

Rochester, MN • On-site

$16.50 - $22.25/hr

Other

Posted 2 days ago

New

Job description

Administrative Assistant


Reports to: President/CEO

Status: Non-Exempt

FTE: 0.6

Schedule: Tuesday-Friday and some nights/weekends

Lodation: Rochester, MN


Summary of primary job functions


The Administrative Assistant reports directly to President/CEO, but also works closely with other staff including Music Director and Director of Marketing and Audience Development. They ensure smooth day-to-day operations and support the mission of Rochester Symphony through assisting artistic and administrative leadership. Average of 20 hours per week with occasional addition nights/weekends possible and an opportunity for future growth within the organization. Applicants are welcome to also apply for the open Stage Production Manager position if more hours are desired.


Duties and responsibilities


Day-to-Day

  • Manage all aspects of the RS office operations, ordering and maintaining office supply inventory, petty cash, and office equipment.
  • Work within financial accounting software to deposit checks/cash, log credit card receipts, process invoices and cut checks while ensuring that all invoices are accurate, properly coded, and approved.
  • Answer incoming calls in the office, monitor office voicemail messages, and collect/distribute incoming mail to the physical address and general office email address.
  • Process ticket orders and donations, including ensuring that gifts are acknowledged in a timely manner.
  • Keep the office and common areas clean, organized, and welcoming.
  • Maintain all filing and record systems of operations including but not limited to CRM database, invoices and vendor files, musician contracts, donors, subscribers, credit cards, A/P, A/R, and concert settlement files.


Programming Support

  • Assist with concert production, facilitation of education programming, special event planning, grant writing and grant reporting as needed.
  • In consultation with Music Director and President/CEO, offer contracts annually to musicians of the orchestra.
  • Coordinate all aspects of orchestra auditions for open positions and for substitute list.
  • Maintain accurate musician contact information and communicate rehearsal schedule information and other announcements in a timely and professional manner.
  • Calculate independent contractor musician pay, mileage, and cartage for each musician and ensure processing of pay after each concert.


Qualifications

  • Bachelor’s degree in Business, Music, Liberal Arts, or equivalent preferred.
  • Customer service skills/experience preferred.
  • Excellent computer skills required (Microsoft Office Suite, Google Suite, and web-based platforms.)
  • Experience working with Quickbooks and knowledge of bookkeeping processes preferred.
  • Knowledge of PatronManager (Salesforce-based CRM) preferred.
  • Ability to work daytime hours required. Current office hours are 10am-3pm, Tuesday – Friday.
  • Must have reliable transportation and be able to safely lift up to 30 pounds.


This person should be able to manage multiple priorities, anticipate needs of the organization, and contribute to a collaborative working environment. The successful candidate will be attentive to detail, will show evidence of ability to work efficiently and independently, communicates clearly and professionally, and will consistently meet deadlines.


How to Apply

Interested candidates – please send a resume and cover letter along with the names, email addresses and phone numbers of two professional references to: amyl@rochestersymphony.org


Applications will be reviewed as they are received. Applications received by August 31, 2026 will receive full consideration. Rochester Symphony is an equal opportunity employer.

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