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Administration Asst Jobs (NOW HIRING)

My Office Apps

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Administration Assistant

Irvine, CA · On-site

$23 - $27/hr

... administration tasks Marketing Department Support * Create and edit marketing materials and branded presentations using Canva * Draft and schedule social media posts across platforms * Assist with ...

Aim High Leadership Center Four Inc

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Administration Assistant

Ozone Park, NY · On-site

$20/hr

Job Summary The Preschool Administrative Assistant manages front-office operations, registration ... Minimum 1-2 years of office administration, student registration, event planning, or customer ...

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Urgent

Quantum Recruiters Inc

Administative Assistant

Eugene, OR · On-site

$18.25 - $24.50/hr

Maintain confidentiality of sensitive information in accordance with HIPAA and company policies. * Assist with reporting, correspondence, and general office administration. * Collaborate with cross ...

Aim High Leadership Center Four Inc

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Administration Assistant

Ozone Park, NY · On-site

$20/hr

Job Summary The Preschool Administrative Assistant manages front-office operations, registration ... Minimum 1-2 years of office administration, student registration, event planning, or customer ...

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Urgent

rftsearchgroup

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Administration Assistant

Troy, MI · On-site

$40K - $50K/yr

... Administrative Assistant. This role will be instrumental in helping to identify qualified ... Strong experience in office administration, performing research, and using different database ...

My Office Apps

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Administration Assistant

Irvine, CA · On-site

$23 - $27/hr

... administration tasks Marketing Department Support * Create and edit marketing materials and branded presentations using Canva * Draft and schedule social media posts across platforms * Assist with ...

NVT Staffing

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Administration Assistant

Chester, MD · On-site

$20 - $23/hr

Administrative Assistant (Temporary / Temp-to-Hire) Location: Chester, MD Job Type: Temporary (Potential Temp-to-Hire) Start Date: August 10, 2026 Schedule: Monday, Wednesday, Friday | 9:00 AM - 5:00 ...

Optimize Partners

Administative Assistant

New York, NY · On-site

$19.75 - $26.50/hr

We're looking to hire an Administrative Assistant on a long-term temporary basis to provide admin support at the offices of one of our clients, a fast growing technology start-up in NYC.

Ball HealthCare

Administraive Assistant

Mobile, AL · On-site

$14.75 - $20/hr

Skilled Nursing Facility Administrative Assistant* Competitive Pay* & * Excellent Benefits Program*Are you looking for an Administrative Assistant opportunity with an established HealthCare facility ...

North Star Financial Partners

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Administration Assistant

Colchester, VT · On-site

$25 - $28/hr

We're looking for an organized, detail-oriented Administrative Assistant to keep our office running smoothly. You'll be the go-to person for filing and records management, scheduling, meeting ...

DEISTER ELECTRONICS USA INC

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Administration Assistant

Manassas, VA · On-site

$45K - $60K/yr

Position Overview We are seeking a detail-oriented and proactive Administrative Assistant to join our team. This role is essential in supporting our customer support operations, managing key accounts ...

Jim Bollinger and Son

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Administration Assistant

Kennett, MO · On-site

$719 - $796/wk

As the front desk receptionist and an admin assistant you will serve as the first point of contact for customers while providing administrative and operational support to the management, HVAC and ...

Outsource

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Administration Assistant

San Antonio, TX · On-site

$20 - $22/hr

Administrative Assistant Outsource is looking for an Administrative Assistant for a contract to hire opportunity in the San Antonio TX area. This position is looking to start immediately.

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Administration Asst information

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How much do administration asst jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for administration asst in the United States is $21.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $24.28 per hour, depending on experience, location, and employer.

What is the difference between Administration Asst vs Office Clerk?

AspectAdministration AsstOffice Clerk
Required CredentialsHigh school diploma; some roles may prefer administrative certificationsHigh school diploma or equivalent
Work EnvironmentOffice settings, administrative departmentsGeneral office, reception, or clerical areas
Employer & Industry UsageBusinesses, government agencies, nonprofitsSimilar environments, often overlapping roles
Common Search & ComparisonYesYes

While both roles support office functions, an Administration Asst typically handles a broader range of administrative tasks, including scheduling and correspondence, whereas an Office Clerk focuses more on clerical duties like filing and data entry. The roles often overlap, but the Administration Asst usually requires more organizational skills and may have additional responsibilities.

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Administration Asst jobs near you
Infographic showing various Administration Asst job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, and 3% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $44,814 per year, or $21.5 per hour.

Administration Assistant

My Office Apps

Irvine, CA • On-site

$23 - $27/hr

Full-time

Medical, Dental, Vision, PTO

Re-posted 11 days ago

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Job description

We are seeking a dynamic and highly organized Administrative Assistant to join our team. In this vital role, you will provide comprehensive administrative support to senior executives, ensuring smooth daily operations and efficient project execution. Your proactive approach, exceptional organizational skills, and ability to manage multiple priorities will help drive our organizational success. This position offers an exciting opportunity to be at the heart of our leadership team, facilitating communication, coordinating projects, and managing essential office functions with enthusiasm and professionalism.

Key Responsibilities

Executive Support

  • Provide direct administrative support to multiple executives, including calendar management, meeting coordination, and travel arrangements
  • Prepare executive-level reports, presentations, and correspondence
  • Manage incoming communications and prioritize responses appropriately
  • Maintain strict confidentiality of sensitive business information
  • Organize executive documents, files, and internal records

Sales Department Support

  • Assist in preparing sales presentations, proposals, and client documentation
  • Maintain CRM records and ensure data accuracy
  • Track sales metrics and generate performance reports
  • Coordinate client meetings, follow-ups, and documentation
  • Support contract preparation and sales administration tasks

Marketing Department Support

  • Create and edit marketing materials and branded presentations using Canva
  • Draft and schedule social media posts across platforms
  • Assist with campaign coordination and marketing reporting
  • Maintain organized digital marketing assets and content libraries
  • Support email communications and content updates

Administrative & Operational Support

  • Maintained and organized communications between clients, onboarding, and the support team
  • Help with the overall implementation process and documentation
  • Draft, edit, and proofread internal and external communications
  • Coordinate cross-department meetings and track action items
  • Light accounting- Invoicing and bills
  • Assist with research, reporting, and process documentation
  • Support special projects and company-wide initiatives

Qualifications

  • 3-5 years of proven experience in executive administrative support or office management roles with strong organizational skills.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Experience using Canva for presentations and marketing materials
  • Familiarity with social media platforms and content posting
  • Strong written and verbal communication skills
  • Exceptional attention to detail and organizational ability
  • High level of professionalism, discretion, and confidentiality
  • Self-motivated, dependable, and solutions-oriented
  • Familiarity with QuickBooks for bookkeeping tasks; experience with basic financial record keeping is a plus.
  • Ability to manage multiple projects simultaneously while maintaining attention to detail under tight deadlines.

Preferred Attributes

  • Experience supporting multiple executives
  • Exposure to sales or marketing operations
  • Strong reporting and data organization skills
  • Knowledge of QuickBooks and some understanding of accounting
  • Expert in Excel and all MS Suite
  • Familiar with AI tools
  • Ability to work independently while collaborating across teams

Benefits and amenities:

Our office location offers a variety of amenities to help you stay well and enjoy your workplace.

  • On-site Yoga Studio
  • Full-service Gym with Shower Facilities
  • Wellness Room
  • On-Site Café
  • Unwind and play a game of corn hole and enjoy the regulation-size Bocce ball court and putting green
  • Game Room & Lounge
  • EV charging station on site
  • Paid time off
  • Health Insurance
  • Dental/Vision

Company Description

My Office Apps Inc. (MOA) is a leading software provider based in Irvine, California. We specialize in designing and developing efficient and cost-effective cloud-based ERP software solutions. Our mission is to empower businesses with innovative tools that enhance productivity and streamline operations.