Administration Associate Jobs in Arizona (NOW HIRING)

Posting Date

Application Deadline

Pay Range

What We Offer

We offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance. Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program. Click here to learn more!

Job Type

Department

About the Position

The Court Administration Lead provides guidance and leadership to staff that provides case processing, case flow management, and administrative tasks in support of the Criminal Department's efforts to work in collaboration with other criminal justice agencies to efficiently resolve cases in a just manner, respecting the rights of defendants, victims, and the community. This specific recruitment will serve the Probation Violation and Warrants unit within the Criminal Department, located in downtown Phoenix.

About The Superior Court:

The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public's trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision ofexcellence and the principles inherent in the Rule of Law...every person, every day, every time. We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.

Position Qualifications

We recognize your time is valuable, so please apply if you meet the followingrequired qualifications:

Education:

• High School Diploma or GED

Experience:

• Three (3) years of legal, court, or administrative assistant-level experience

OR

Combined Education and Experience Qualifications:

• An equivalent combination of post-secondary education or job-related experience may substitute on a year-for-year basis

Our Preferred Candidate Has:

• Associate's degree in business administration, Public Administration, Public Policy or related field

Knowledge, Skills, and Abilities:

Knowledge of:

• State Constitution of Arizona, Arizona Criminal Court rules, policies, and procedures.
• Legal terminology and the legal requirements of processing court documents.
• Customer service standards and practices.

Skill in:

• The use of Microsoft Office applications.
• Excellentverbal and written communication skills.
• Leadership and coordinatingthework of subordinates.
• Relationship building and fostering a positive work environment.

Ability to:

• Multitask and cope with a high volume of work.
• Work in atime-critical work environment.

Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Assists with supervision of staff including Judicial Assistants and Courtroom Assistants.
• Communicates issues, concerns and situations impacting the unit to supervisor.
• Oversees the work of assigned staff on department policies and procedures.
• Assists with hiring, evaluations, and developing of performance management plans when necessary.
• Covers staff responsibilities when necessary.
• Participates in training of new hires, including reviewing and maintaining training logs.
• Performs a variety of customer service/administrative duties which may include answering questions from staff, court personnel and the public (in person and by phone).
• Performs data entry and case research in iCIS.
• Updates and maintains unit training manuals.
• Assists with facilitating Teams and one-on-one meetings with staff.
• Timekeeping responsibilities of assigned staff.
• May perform supervisory functions in the absence of a supervisor.

Working Conditions:

While performing the duties of this job, the employee may need to communicate clearly, perceive details of objects that are close by, and maintain various physical positions for extended periods, such as sitting, standing, or walking. The job may involve using hands for tasks such as typing, handling objects, or operating tools, as well as reaching with hands and arms. Occasionally, the employee may be required to move or lift objects weighing up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Additional Information

Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs.

Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances.

All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.

The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system's requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit https://www.azasrs.gov/or https://www.psprs.com/corrections-officer/

Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.

The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.