Inspections Coordinator

Why Work for SMOC?

• Flexible schedule, work/life balance and a 35-hour work week.

• Paid Time Off: All full-time employees can accrue up to 3 weeks of vacation, 2 weeks of sick time and are eligible for 12 paid holidays during their first year of employment.

• Employer Paid Life Insurance & AD&D and Long-Term Disability after 6 months of employment.

• Two Comprehensive Medical Plans with HRA Employer cost-sharing and 79% of premiums covered by the Employer.

• Dental w/ Orthodontic Coverage with 75% of premiums covered by the Employer

• EyeMed Vision Insurance

• 403(B) Retirement Plan with a company match on day one.

• Additional voluntary benefits including – additional Term and Whole Life Insurance policies, Accident Insurance, Critical Illness, and Short-Term Disability.

• Flexible Spending Accounts, Dependent Care Accounts, Employee Assistance Program, Tuition Reimbursement and more.

• PRIMARY RESPONSIBILITIES

  • Day to day interaction with the Rental Assistance Inspection staff 
  • Entering all inspection data into Tenmast/MRI software inspection module and monitoring information as needed; printing and mailing of all required inspection-related letters for participating tenants and owners.
  • Manage the processing of all new unit moves.
  • Maintain files for Lead Paint Letters of Compliance and Property Owner W-9's
  • Monitor payment suppressions for owners not in compliance with inspection requirements.
  • Attend & participate in Rental Assistance and/or Inspection team meetings as requested and communicate effectively with clients and staff in Rental Assistance and other areas.
  • Ensure compliance with program/department, agency and/or funder requirements, as well as SMOC policies & procedures.
  • Maintain confidentiality of client, employee and agency information in accordance with federal and state laws and funder requirements.
  • Understanding of HUD HQS/EOHLC inspection requirements of new units, existing units and reinspection of those units as required.
  • Assist Inspection Supervisor and/or Department Director in development and implementation of new programmatic practices and forms for streamlining, processing, and uniformity. 
  • Consult with and advise senior management in analysis of data, record keeping and reporting requirements to determine the most efficient and effective data management systems that meet the agency’s priorities.
  • Implement, develop, maintain the operation of information and reporting systems and any associated database directories.
  • Engage all landlords and clients by understanding and addressing their needs whether within or outside the scope of work.
  • Administrative and other duties as assigned.
• KNOWLEDGE AND SKILL REQUIREMENTS
  • Education: College Degree preferred, High school diploma or equivalent required
  • Minimum years of related experience: 1-2 years preferred
  • Knowledge of Excel, Windows, Word and PCs, ability to work well in a very high volume and productivity environment, ability to handle potentially stressful situations and sensitivity to the needs of economically-disadvantaged clientele.
  • Technical experience with inspection or rental assistance software a plus
  • Knowledge of Federal Section 8 programs a plus
  • Strong attention to detail
  • Ability to work independently and within deadlines.
  • Valid Mass. driver's license and insurance.