Executive Assistant

Girl Scouts of Suffolk County is the largest youth-serving agency on Long Island, serving more than 15,000 girls, building girls of courage, confidence, and character who make the world a better place. Our youth-serving agency operates two beautiful camps in Bayport and Yaphank, New York, offering over 100 programs, enriching the girls in our community. Join our team, and earn a competitive salary while empowering today's youth.

POSITION SUMMARY

The Executive Assistant provides a wide variety of administrative and staff support to the organization (Chief Executive Officer, Board Chair, and Board Committee Members) in a confidential, accurate and timely manner.

ACCOUNTABILITIES

• Prepares and produces correspondence, memos, reports, minutes, agendas, etc., for the Chief Executive Officer (CEO), officers of the board of directors, board committees, and task forces by established procedures.
• Recognizes and handles confidential matters appropriately, exercises initiative, and handles many tasks concurrently.
• Performs advanced confidential secretarial support duties requiring a broad knowledge of the organization's policies and practices.
• Contacts board committee members regarding attendance at meetings.
• Manages Board portal and all relevant information kept on the portal.
• Provide assistance at Board meetings, Board retreat, and other leadership functions as they arise.
• Manages governance and related requirements for the council in accordance with GSUSA rules.
• Assists CEO with calendar and appointment schedule.
• Answers and refers to telephone calls to ensure inquiries are answered.
• Sets priorities and procedures for accomplishing work assignments.
• Provides backup support to the front desk when necessary.
• Maintains CEO and board files, concerns, and documents with the utmost confidentiality.
• Can attend some evening events at the request of the CEO.
• Ability to serve as the liaison/right hand to the CEO when interacting with the community-at-large.
• Performs other duties as assigned by the CEO.

QUALIFICATIONS

• Bachelor's degree or equivalent experience.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Minimum three years of experience supporting senior-level management.
• Ability to work in a team environment in remote and in-person environments.
• Working knowledge of shorthand or equivalent skill.
• Ability to work a flexible schedule, including evenings.
• Proficient in Microsoft Office suite, Zoom and Teams.
• Strong written and verbal communication skills.
• Ability to provide three professional references upon request.
• Register as a Girl Scouts of Suffolk County member and keep in good standing.
• Demonstrate a commitment to the mission of the Girl Scout movement and the ability to communicate the mission to others.

A cover letter is required with the Resume submission.

EOE/No Third Parties, Please

Job Type: Full-time

Pay: $50,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person