Administrative Executive Assistant

Do you LOVE Dogs? Then Puppy Paws Hotel and Spa is the place for you!  Do you CARE deeply and have a passion to provide a safe and loving environment for them to interact and play. Do you believe in doing everything with EXCELLENCE? If you answered yes to these question we would love for you to come join our team! We will strive to ensure that your experience here is both a positive and rewarding one. Our goal is to serve our clients, the dogs and our team with EXCELLENCE! To treat our clients’ dogs as family, we should always view them as deserving of respect and LOVING care.  At Puppy Paws our goal is to improve the lives of dogs and their owners in all situations. Dogs are full of unconditional LOVE. And it’s our duty to CARE enough to give some of that back with EXCELLENCE! If you are wanting to join a compassionate, positive, and knowledgeable team, look no further!

We are looking for an Executive Administrative Assistant. This position will provide support to the CEO and President to ensure that all office operations run smoothly, and all administrative details of daily functions are managed. This position will utilize problem-solving skills as well as knowledge of the owner's preferences and business priorities to manage complex and often changing schedules. This position will prepare necessary materials for meetings, coordinate travel arrangements, reconcile expenses, handle all administrative tasks, including mail, e-mail, catering for meetings, conference calls, maintenance of office supplies, and scheduling and attending in home services. This individual will help with the care of dogs and work with staff to ensure the administrative needs of all executives are supported.

Requirements: 

Proficiency in ALL MS Office Applications: Word, Excel, PowerPoint & Visio
Experience with Apple products and software.

Recent experience supporting executives.

In-depth experience managing and leading complex projects providing cost-effective solutions.

Experience with office management.

Experience in effective team building.

Experience working with Dogs.

Excellent Customer Service

Bachelor's degree preferred.

Hours: Weekdays/Weekends with at least 1-2 days off a week.  Flexibility is key! You must be able to work random hours. This is not a 9-5/ M-F job. You will be needed to receive communication/handle requests from the CEO/President after hours/weekends and determine what to add to your to-do list/follow up for the next business day, and what is time sensitive and needs to be addressed immediately.

Qualities needed for this job: 

Must Love Dogs! You will be required to help with care of dogs. 

Have a servant’s heart

Energetic, personable, exude positive energy

Ability to listen, & speak clearly and persuasively in both positive and negative situations

Treat everyone with respect and consideration regardless of their status or position

Strong time management and task prioritization skills

Experience supporting executives at a high-level, including calendar management & complex/detailed travel coordination

Successful in intercepting calls & emails and professionally responding on behalf of your employer

Professional demeanor, are sophisticated, polished, poised and articulate

Excellent verbal and written communication skills, edit your work for spelling/grammar and vary writing style to meet needs

The ability to read/interpret written information

Highly organized, diligent, have a strong work ethic and business acumen

Smart self-starter, proactive, productive, a fast thinker, able to multi-task, work well independently, have a “figure it out” mentality, and know to ask questions when needed

Team-player willing to jump in where needed to get things done! This is a MUST.

Tech-savvy, analytical, good with numbers & spreadsheets, and present numerical data effectively

Experienced managing multiple priorities, administrative coordination and logistics

Initiative to efficiently meet the demands of the executive’s obligations

Forward thinking, anticipate needs and try to always remain 2 steps ahead of your executive’s needs

Resourceful, show initiative, have great problem solving skills and are solution oriented

Must have the ability to utilize tact, discretion and good judgement at all times, especially when exposed to confidential or sensitive material

Display a high level of personal accountability and responsibility

Must be flexible/adaptable and have the ability to pivot as needed

Impeccable attention to detail and follow through

Very reliable, able to be on time and maintain excellent attendance

The ability to be a good “buffer” and communicate with a mix of different personalities

History of job stability, strong references and are looking for a long-term position