Program Coordinator - CLE Course Materials

Program Coordinator – CLE Course Materials
Advancement Department - Washington State Bar Association (WSBA)

Salary Range: $47,001 to $47,001 + Washington State Employee Benefits
FLSA - Full-time, Non-Exempt

*Employment within Washington State only, is required*

The WSBA's mission is to serve the public and the members of the Bar, to ensure the integrity of the legal profession, and to champion justice.

Purpose and Position Summary:

The Program Coordinator – CLE (Continued Legal Education) Course Materials plays a central role in the WSBA’s (Washington State Bar Association) delivery of accredited seminars, conferences and online products by coordinating all steps in the process of producing professional quality electronic course books and materials, assisting with quality control relating to key seminar processes, and maintaining a library of templates that drive consistency in the look and feel of WSBA CLE course books and materials.

Primary Job Duties and Responsibilities:

Support volunteers in submitting materials on time and within specified parameters

• Communicate with volunteers about expectations for submission of written materials (content, deadlines, etc.) and provide reminders and feedback to ensure they meet the expectations. Provide clarity when needed around regulatory requirements for accreditation
• Ensure volunteers have, resources, and information to shape presentation materials (e.g., PowerPoint)
• Receive, track and acknowledge materials
• Provide support to Education Programs Lead in quality control of Agenda and related items that are included in the course materials.
• Update and inform the Education Programs Lead with progress and challenges

Compile and format materials for live events

• Review materials for clarity, alignment with expectations, copyright/reprint permission, and style consistency. Work with volunteers to adjust as needed
• Schedule status check meetings prior to each live event
• Create layout in Adobe InDesign
• Format pages and chapters for consistent style
• Proof copy and create final coursebook for publication.
• Copy edit, and upload the final coursebook online.

Prepare and convert materials for post-production product sale

• Coordinate with CLE on-demand/publications team to validate what materials are needed to accompany post- event AV products in the online store
• Update the coursebook after the live event.
• Create the sale coursebook and post to the WSBA CLE Store, as applicable
• Make and manage changes to materials in alignment with product needs

Maintain and update calendar of live CLEs and Events

Participate in CLE team process improvement initiatives and serve as back up assistance with day-of program support

Create and manage templates for course books and materials

• Gather input from relevant stakeholders on quality and effectiveness of materials
• Develop and refine templates used for seminar course books and materials
• Contribute to CLE Publications team planning about course book related online products

Perform other duties as assigned

Education Required:Experience Required:

• Project management, desktop publishing, web page, and publishing experience (especially in obtaining copyright releases) in a deadline-oriented environment; strong customer service experience, management of multiple projects simultaneously.
• Experience with Adobe Pro and InDesign

Experience Preferred:Competencies (Skills/Abilities) Required:

• Strong desktop publishing and editing skills.
• Attention to detail and proofreading accuracy.
• Strong ability to work under time constraints, meet hard deadlines and shifting demands.
• Commitment to excellence in finished products.
• Ability to manage stress, hard deadlines, and shifting demands.
• Adept with juggling competing priorities.
• Diplomacy and excellent written and verbal communication.
• Excellent computer skills: Microsoft Office 365.
• Highly competent in Adobe Acrobat Pro, InDesign and online survey tools (e.g., SurveyMonkey).
• Familiarity with member database and accounting-based systems
• Independent thinking, decision making, and problem solving.

Working Conditions:

• This position, while primarily remote, must be flexible to work in office or travel within WA state as deemed necessary, or as required. This position may also have the option to work in-office. For remote work, must have an adequate home/work environment and internet access, for performing work of a highly sensitive and confidential nature.
• Employment with the Washington State Bar Association mandates that WSBA Staff must reside within the State of Washington at the time of hire, and during active employment status.
• The essential functions of the job that must be performed, with or without a reasonable accommodation: This position must be able to regularly work five days per week in an office type environment (remote or in office), possess the ability to primarily sit/stand and use a computer, and lift/push/pull items weighing up to 25 pounds. Must be able to operate a computer keyboard, and other standard office equipment (e.g., printer/scanner/fax/telephone). This position must be able to read, write, and speak with others in English.

WSBA Benefits Include:

• State of Washington Retirement system (DRS/PERS), including an optional Deferred Compensation Plan
• Medical benefits (including Vision & Rx) through the WA Healthcare Authority, with WSBA paying a majority of the premium cost.
• 100% paid premiums for employee Dental
• Long-Term Disability and Life Insurance Plans
• Generous Paid Time Off Benefits (sick, vacation, holiday, float, emergency leave)
• Transportation incentives, *based on a primary work selection requirements
• Allowance to set up a home office, *based on a Remote work selection option
• Free Employee Assistance Program, and National Employee Discount Program
• A company culture that truly focuses on a quality Work and Life Balance for its Staff
• You will be working with a team of supportive, collaborative, creative, and dedicated colleagues driven to accomplish WSBA’s Mission

For consideration and to apply:

• interested candidates are required to apply online and submit the following required materials: online application, and both a comprehensive professional cover letter and resume. Applications submitted without a cover letter will be considered incomplete.
• WSBA Staff must be authorized and approved to work in the United States, upon hire. *This position is not eligible for Sponsorship.
• WSBA administers pre-employment background screening upon a contingent verbal offer, and prior to hire.

The Washington State Bar Association operates under the delegated authority of the Washington Supreme Court and exercises a governmental function authorized by the Washington Supreme Court to license and regulate the state’s nearly 40,000 legal professionals, including lawyers, limited practice officers, and limited license legal technicians. The WSBA both regulates legal professionals under the authority of the Court and serves its members as a professional association — all without public funding. The WSBA administers the bar admission process, including the bar exam; provides record-keeping and licensing functions; administers the lawyer discipline system. and provides continuing legal education for legal professionals, in addition to numerous other educational and member-service activities.

The WSBA is committed to fostering a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

The statements contained in this job announcement are not necessarily all-inclusive; additional duties may be assigned, and requirements may vary from time to time.

(Rev. 01/01/2023) Washington State Bar Association (WSBA) Compensation Philosophy and Compensation Grid