Manager of Special Events

JOB/POSITION TITLE: Manager of Special Events

STATUS: Salary, Exempt

PRIMARY PURPOSE: The Special Events Manager will oversee development department, community partnership, and adoption events to achieve fundraising goals.

Reports To: Director of Development

Supervises: Staff for events, seasonal event support staff and volunteers.

Essential Duties/Functions:

• Event Development, Management & Execution. Responsible for signature Hawaiian Humane Society events (Tuxes & Tails, Pets in Paradise calendar contest, PetWalk, etc.), donor appreciation, cultivation and other fundraising events. Works closely with Hawaiian Humane board members and committees specific to signature events. Responsible for developing and following a budget for each event, developing strategies for success, and achieving event outcomes.
• Community & Corporate Partnerships. Collaborates with individuals, communities and businesses to increase revenue and partner engagement. Works with internal and external contacts to identify and expand fundraising opportunities as well as sponsored adoption events. Secures corporate sponsorships related to events and directs community fundraising initiatives.
• Volunteer Recruitment, Training & Coordination. In partnership with the Volunteer Services Manager, recruits, trains and manages volunteers for special events, development, and corporate partnership events.
• Event Collateral. Responsible for developing event collateral including programs, invitations, posters, and the organization's event booth presentations.
• Event Evaluation & Recommendations. Responsible for evaluating the effectiveness and value of each event and making recommendations for increasing future participation and support. Facilitates and produces event recap reports at the conclusion of all events.
• Retail. Responsible for managing retail aspect of Hawaiian Humane Society including managing inventory, reporting, identifying strong selling items and creatively ordering new items.
• Administrative Reporting. Responsible for keeping all parties involved in events informed, updated, and engaged on an ongoing basis. Prepares financial reports and reconciliations for signature Hawaiian Humane events, and as needed. Responsible for regularly updating Standard Operating Procedures for the Events department. Responsible for documenting event-related communications, especially with sponsors and donors, in the organization's database.

Other Duties/Functions:

• Performs other duties as assigned.

JOB CONDITIONS:

• Working Environment: Indoors in air-conditioned office and outdoors depending on the specific event needs. Work offsite at different locations across the island for various events.
• Equipment Use: Computer, printer/copier, and telephone. Use of general office cleaning equipment and supplies. Various event related equipment.
• Valid driver's license, good driving record, access to own automobile and proof of insurance required.
• Schedule varies based on event needs.

MENTAL, PHYSICAL & COMMUNICATIONS DEMANDS:

• Must be able to prioritize, work independently, problem solve and meet deadlines.
• Must have a flexible disposition to work and engage with a variety of volunteers, supporters, and businesses.
• Must exercise compassion, patience, professionalism, flexibility and tact when dealing with a broad range of volunteers and the public. Comfort and experience having difficult conversations.
• Must maintain personal conduct, appearance, and office space as a professional. Includes professional appearance and tidy office areas.
• Must handle people and animals in a pleasant, courteous, and professional manner.
• Must be willing and able to set-up events, which can involve lifting boxes and other items up to 30 pounds with or without reasonable accommodation, hanging banners and other relevant duties.
• Must be able to meet with various vendors and partners in person at indoor and outdoor locations.

• Driving required to pick up or deliver materials, meetings and events

KNOWLEDGE/SKILLS:

• Strong organization, reporting, and record-keeping.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to prioritize multiple initiatives and meet deadlines.
• Strong time and project management skills required.
• Must have experience developing and managing budgets.
• Must agree with and be committed to Hawaiian Humane Society goals, objectives and programs.
• Must be highly creative and innovative.
• Strong ability to lead, manage and motivate volunteers and staff.
• Must be able to travel

EDUCATION AND WORK EXPERIENCE:

• Bachelor's degree or equivalent experience. Minimum three years of experience in fundraising event management, including strategic fundraising event plans, planning and implementing events, managing/working with volunteers and volunteer committees, required.

The above information on this job description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position.