Office Clerk

Description/Job Summary

Blackstone Consulting, Inc provides food service to military personnel stationed at Ft Devens, U.S. Army Reserve, Devens, Massachusetts. We strive to provide excellent service in a timely and compliant manner while maintaining a professional environment where respect for everyone is upheld.

Job Summary: The Office Clerk is responsible for performing a variety of administrative and clerical tasks.

Responsibilities:

• Always provides the highest quality of service to employees, customers, and visitors.
• Provides basic and accurate information in-person and via phone/email.
• Answers, screens, and forwards incoming phone calls.
• Ensures office area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures).
• Maintains accessible forms needed by employees.
• Receives, sorts, and distributes daily mail/deliveries.
• Performs payroll processing and employee attendance tracking.
• Supports recruitment by posting job openings and managing and processing applicants/candidates through the hiring process.
• Maintains office security by following safety procedures and controlling access to the office.
• Keeps inventory of stock and notifies management when an order may be necessary.
• May be asked to operate a cash register (or equivalent), receive payments of cash, checks and charges from customers or employees for goods or services.
• Updates calendars and schedule meetings for Project Manager and Dining Managers as requested.
• Assists in locating, reconciling, and verifying the accuracy of transactions and operating equipment with peripheral electronic data processing.
• Will be expected to learn and use workload automation systems (iDash) and automated food management information system (AFMIS).
• Performs other clerical duties such as filing, copying, scanning and faxing.

Additional Responsibilities:

• Adhere to the BCI rules and regulations set forth in the employee handbook and Collective Bargaining Agreement.
• Duties may be assigned by the Project Manager, Dining Manager, or other designated personnel.
• Applies basic skills for computer software (Word, Excel, PowerPoint, database management) and may develop skills appropriate for the position.
• Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Physical Requirements:

• Ability to frequently move about the office, dining room and kitchen.
• Ability to reach, bend, stoop, push and/or pull, and frequently lift up to 35 pounds and occasionally lift/move 40 pounds.

Minimum Hiring Standards:

• Must be at least 18 years of age at time of pre-employment screening.
• Must be willing to participate in the Company's pre-employment screening process; including federal government background investigation and meet Company standards.

EOE/M/F/D/V/SO