TENX10 Events and Administrative Assistant - On-Call

TENx10 On-Call Events & Administrative Assistant

DEPT: TENx10

FT/PT/TEMP: NON-RESTRICTED ON-CALL

EXEMPT STATUS: NON-EXEMPT

HOURS: AS NEEDED (maximum of 29 hrs/week)

REPORTS TO: TENx10 DIRECTOR OF OPERATIONS

Brief Description:

The TENx10 On-Call Events & Administrative Assistant will help support the execution of the TENx10 Collaboration. TENx10 is a collaborative national discipleship movement with the mission to make faith matter more for ten million young people over the next ten years. We seek an on-call, team-minded Events & Administrative Assistant with high levels of initiative; organizational and interpersonal skills. This person should be a highly detailed individual with the ability to anticipate challenges and pivot with changes as well as hold an enthusiasm for TENx10's mission, strategies, and goals.

The TENx10 Events & Administrative Assistant will work closely with the TENx10 Director of Operations to provide operational and administrative support. This includes, but is not limited to, providing administrative, organizational, and event support. This role is on-call and will only be utilized on an as-needed basis, working up to 29 hours per week.

This position is available for remote work within the United States. Subject to payroll state approval by Fuller Theological Seminary.

Essential Functions:

• Operations & Administrative Support
  
  • Event development and support
  • Data entry and overseeing record-keeping databases
  • Customer service, including responding to inquiries about TENx10
  • Assist with reclassifying credit card statements, submitting check requests, preparing deposits and reimbursements, and processing other financial paperwork including contracts
  • Occasional logistical support including running various errands, coordinating Zoom meetings, note-taking and other relevant preparation for team meetings
• Events Support
• Working closely with the Director of Operations as needed by tracking event registration, sending invitations, and record-keeping
• Assist with the preparation of conference materials and printing, catering, venue set up and clean up, and other hospitality-related tasks as needed
• Attend and/or travel to regional, national, and virtual gatherings and/or training events in order to logistically support them, up to multiple times per year where assigned

Knowledge and Skills Required:

• Bachelor's degree or equivalent.
• Two to three years of administrative and/or project experience.
• Works well in a multicultural environment with focus on diversity, equity and inclusion.
• Able to work with a diverse remote team and interact with team members via digital task management systems and virtual meeting environments.
• Flexible schedule.
• Proven ability to provide superb customer service.
• Strong verbal and written communication skills.
• Strong computer skills, with competence in Gmail, Google Drive, Google Calendar, Microsoft Word, Excel, PowerPoint, Keynote, and high Internet proficiency.
• Experience with and understanding of project management and email marketing software such as Monday.com and Mailchimp preferred.
• Broad computer and Internet knowledge and skills required.
• Works well under pressure and can manage pressing requests and situations.
• Able to prioritize multiple tasks simultaneously while paying attention to deadlines, accuracy, and details.
• Ability to work effectively both independently and as a member of a team.

Physical Requirements

• Able to sit or stand for up to 8 hours at a time
• Able to bend, grasp, and reach
• Able to lift up to 25 pounds
• Requires repetitive motions and sitting at computer keyboard
• Able to hear and speak on the telephone
• Able to read, take notes, and view a computer monitor
• Able to conduct business with other Fuller offices

Additional Remarks:

• Must be willing to abide by Fuller Community Standards
• As an on-call role, this position is subject to availability and work is on an as-needed basis.
• This position is available for remote work within the United States. Subject to payroll state approval by Fuller Theological Seminary

Pay Scale:

• Salary range the seminary expects to pay: $23 - $25 per hour, USD

Fuller Theological Seminary is an Equal Employment Opportunity/Affirmative Action employer. To the extent required by law, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status. As a religious institution, Fuller Theological Seminary is permitted and reserves the right to prefer employees or prospective employees for certain positions on the basis of religion. All positions must agree to Fuller's Community Standards for conduct, and certain positions must fully accept Fuller's Statement of Faith. Women and minorities strongly encouraged to apply.

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