Lifespan Seeking Office Support Coordinator in San Antonio, Tx 78201

                                                   Lifespan Seeking Office Support Coordinator for San Antonio Tx

Position Summary:  The Office Support Coordinator (OSC) plans, directs and/or coordinates completion of staffing needs and new hiring orientation.

 Tasks:

·         Update Staffing Workbook on a weekly/daily basis (Webster: Add/Delete – shift, new applicants, staffing requesting more hours as applicable).

·         Schedule time for the perspective applicant(s) to come into the office and submit or complete employment application.  This can be completed online as well.

·         Process background checks, OIGs (Federal & State), EMR/NAR, and testing (if applicable) prior to hire date.

·         Verify employment and personal references of all applicants (3 References & competency checklist or 2 References with HS Diploma/GED) and manage CH reports (filing and/or shredding).

·         Coordinate orientation to foster positive attitude toward organizational objectives.

·         Ensure all employees are properly oriented and all new employee or contractor personnel documents are completed and signed; take photo for ID badge.

·         Assist new office personnel with workstation set-up and review on how to use assigned equipment and inform on how to account for time worked.

·         Create new record(s) in HW on the same date of hire and in UP software within 72 hours from date of hire.

·         Organize the personnel file(s) with the corresponding section coversheets; scan personnel files to Corporate; and mail original personnel files to Corporate HR Department either once a week or biweekly.

·         Assist with employee with reset of password(s) in the both HW and HR software and how to use the HR software system appropriately, such as assist with direct deposit set-ups, address changes, etc.

·         Assist with any personnel information changes in both HW and UP systems as needed and terminating from both HW and UP systems in a timely fashion.

·         Assist the Corporate Office with maintaining employee/contractor personnel files by scanning/faxing any updates provided by the employee/contractor to the Corporate Office to update their personnel file(s).

·         Assist in investigations regarding employee injuries and ensuring the necessary paperwork is completed within the timeframe established.

·         Assist with any issues or payroll disputes in either HW or UP software.

·         Run biweekly tracking reports from HW to address any pending tracking items before expiration date to by discuss at weekly meetings and reaching out to the employee/contactor prior to placing the employee/contractor on an inactive status.

Contractors/Sub-Contractors:

·         Assist Administrator with contract and necessary paperwork pertaining to contractor/sub-contractor with are required to complete.

·         Create record in billing software; scan file(s) to corporate; and mail originals to corporate (can be sent along with other personnel file(s).

·         Observe confidentiality policies at all times.

·         Comply with federal, state, & company policies, procedures, and regulations.

·         Perform other related duties as assigned.

Skills/Attributes:

·         Able to work independently.

·         Able to work with a team to accomplish goals and objectives.

·         Excellent time management and detail skills.

·         Effective organizational skills with strong attention to detail.

·         Must be able to follow written and verbal instructions to complete assigned tasks.

·         Excellent interpersonal relations skills, including active listening skills such as giving full attention to what other people are saying, taking time to understand the points being made, and asking questions as appropriate.

·         Willingness to work with health care professionals, clients, families, and the general public.

·         Written and verbal communication skills are required to communicate effectively as appropriate to the needs of the audience.

·         Must be able to read, write and comprehend English; must be able to communicate efficiently in English. 

Experience and Education:

·         High school diploma or GED required.

·         Associate’s Degree (or other 2-year degree) preferred.

·         Two (2) years of office experience preferred.

·         Must be able to demonstrate competence with computer applications such as MS Word and Excel and have the ability to readily learn agency specific software.

·         Must be able to type 35 wpm with 80% accuracy and 80% accuracy in Excel.

Physical Requirements:

§  Sitting in a normal seated position for extended periods of time.

§  Reaching by extending hand(s) or arm(s) in any direction.

§  Finger dexterity required to manipulate objects with fingers rather than with words, hand(s) or arm(s); for example, using the keyboard.

§  Communication skills using the spoken word.

§  Ability to see within normal parameters.

§  Ability to hear within normal range.

§  Ability to move about.

Apply online to become a part of our compassionate and dedicated team www.dsswtx.org or submit your resume directly to https://dsswtx.jotform.com/220836269749065