Office Manager and Entry-Level Accountant

Job Summary:
We are seeking a highly organized and versatile professional to fill the role of an Office Manager and Entry-Level Accountant. In this dual-role, you will be responsible for overseeing the daily operations of our office while also assisting with basic accounting tasks. The ideal candidate will be detail-oriented, possess strong organizational skills, and have a basic understanding of accounting principles.

Office Management:
Administrative Duties: Manage day-to-day office operations, including answering phones, responding to emails, and coordinating appointments and meetings.
Supplies and Equipment: Maintain office supplies, equipment, and inventory. Order new supplies as needed to ensure the office is well-stocked.
Facility Management: Oversee the maintenance and cleanliness of the office space, including liaising with vendors and service providers.
Record Keeping: Maintain and organize important documents, contracts, and records in both physical and digital formats.
Scheduling: Manage office schedules, calendars, and appointments, ensuring efficient use of time and resources.
Office Communication: Facilitate communication between team members and ensure information flow within the office is smooth and effective.

Accounting:
Data Entry: Assist with basic accounting tasks, including data entry, invoice processing, and recording financial transactions.
Expense Tracking: Maintain accurate records of expenses and assist in the preparation of expense reports.
Accounts Receivable and Payable: Support the processing of accounts payable and accounts receivable, including invoicing and payment reconciliation.
Financial Reporting: Generate basic financial reports and summaries as needed, providing support for senior accountants or financial analysts.

Qualifications/Experience Requirements:
1. Bachelor's degree in Accounting, Finance, Business Administration, or a related field (preferred).
2. Prior experience in an administrative or office management role is a plus.
3. Strong organizational and multitasking skills.
4. Basic understanding of accounting principles and financial processes.
5. Proficiency with standard office software and accounting software (e.g., Excel, QuickBooks, Sage, Peachtree).
6. Excellent communication skills and the ability to work effectively with a diverse team.
7. Attention to detail and a high degree of accuracy in work.
8. Ability to maintain confidentiality with sensitive financial and personnel information.