Accounting Specialist

Provides specific accounting support services in accordance with the policies of MHS and directives of financial services. Possess the ability to comprehend and follow written or verbal instructions or directions. Adheres to Federal, State, and GAAP guidelines in the routine accounts payable processing, and processing of dual entry accounting journal entries. Works with supervisors, other department managers, facility staff, and medical professionals to provide the best customer service possible.

KEY REPOSNSIBILITIES:

I. GENERAL ACCOUNTING:

• Daily Deposit Processing-Process daily deposits from all the clinical departments that have patient services collection stations. Verify the amounts submitted by each collection cash drawer with their respective daily cash drawer reconciliation before you consolidate the cash drawer deposits and send them to the bank each day.
• Bank Reconciliations-Reconcile bank statements balances to the general ledger and cash worksheets each month
• Balance Sheet Reconciliations-Reconcile general ledger balance sheet accounts to their perspective source of accountability.
• Cash Management Outgoing Cash-Make appropriate automated clearing house transfers and electronic fund transfers between our depository bank accounts and outgoing transfers from our depository bank.
• Cash Management Incoming Cash- Record incoming cash transactions to our balance sheet depository bank accounts
• Nursing Home QIPP Program Partner Deposits-Process incoming and outgoing QIPP program activity. Aid our nursing home partners in identifying missing deposits.

II. ACCOUNTS PAYABLE:

• Process purchase order system invoices, non-purchase order invoices, electronic funds transfer payments, check requests, patient refunds, and employee reimbursements
• Reviews all invoices for appropriate documentation, approvals prior to payment, route invoices to department manages for review and approvals if their approvals are lacking.
• Validate all supporting receipts against allowable limits as per hospital guidelines and policies
• Oversee that new vendors setups have required compliance documents prior to processing
• Review all invoices for correct general ledger coding and code invoices on those that are needing general ledger coding
• Reconciles vendors invoices to purchase orders, receiving reports, and vendor statements before making payment. Reconcile purchase order pricing and quantity discrepancies with materials management department and/or vendor.
• Review all invoices for tax and freight charges, compare to purchase orders and correct with vendor if necessary.
• Select accounts payable invoices for weekly payment processing based on guidance from CFO.
• Generate accounts payable checks based on pre-selected accounts payable invoice run.
• Ensure all checks have appropriate approvals and signatures
• Scan all accounts payable Invoices into imaging system.
• Answer payment inquiries and process associated correspondence from vendors with promptitude and courtesy.
• Reconcile/research/resolve all accounts payable aging issues with vendor if over 45 Days.
• Work all stale dated accounts payable checks with banks and payment party. Place stop payments with bank. Void check and replace check if necessary. Place in escheat account if qualifies.
• Assist in month end closings and annual audits
• Assist in preparation of annual 1099’s and maintain vendors in 1099 data base
• Perform all accounts payable duties under the guidance of the accounts payable coordinator.
• Perform other duties as assigned.

QUALIFICATIONS & EDUCATION:

• High school diploma or GED, or equivalent combination of education and experience
• 3 years of full scope AP/ processing preferred in accounting office environment
• 3 years of general ledger bookkeeping preferred
• Working knowledge in Excel, Word, and accounts payable systems preferred