Accounts Receivable Accountant

PrideStaff has an excellent opportunity in Carlsbad, CA

Accounts Receivable Accountant
DEPARTMENT: Finance
REPORTS TO: Controller
HOURS PER WEEK: 40+

SUMMARY:
The Accounts Receivable Accountant is responsible for the AR process including collecting, tracking, and posting payments, managing reports and documentation, managing customer account status, aging, and collections. This position requires the ability to communicate with a strong attention to detail and a high degree of accuracy in a fast-paced environment. The Accounts Receivable Accountant works closely with the Controller in all areas of the Accounting Department and plays an integral part in supporting growth in the company by ensuring accurate accounting and analysis.

RESPONSIBILITIES:

• Responsible for entering checks, ACH, and wire payments from company bank account into accounting software daily.
• Manage company accounts receivable (AR) and collections for customers and communicate data to Controller as needed.
• Communicate with various departments including Project Management, Sales, and Operations, to obtain information about the status of customer jobs.
• Make collection calls and generate necessary correspondence for all overdue accounts.
• Create Journal Entries in accounting software to correct AR and cash GL balances.
• Reconcile customer accounts in a timely manner to ensure credits and payments are applied correctly.
• Assist HR in the management of the front desk.
• Mange AR inbox and respond to all inquiries within a 24–48-hour timeframe.
• Prepare job reconciliations and reports for customers, project managers, and sales team as needed.
• Compile documentation to support transactions during audits by internal and external parties.
• Participate in weekly AR updates with Controller on customer accounts and aging.
• Reconcile all bank accounts on a monthly basis.
• Assist Controller in review of new and existing customers to establish credit terms, credit line increases, decreases, or termination of credit due to poor payment history.
• Review and disseminate mail to HR and Controller.
• Promote a positive work environment.
• Maintain a safe work environment.
• Other duties, tasks, and responsibilities that may be assigned at any time.

COMPETENCIES:
Teamwork: Interacts with people effectively. Able and willing to share and receive information. Co-operates within the group and across groups. Supports group decisions and puts group goals ahead of own goals.

Work Standards: Sets and maintains high performance standards. Pays close attention to detail, accuracy, and completeness. Shows concern for all aspects of the job and follows up on work outputs.

Motivation: Displays energy and enthusiasm in approaching the job. Commits to putting in extra effort. Maintains a high level of productivity and self-direction.

EDUCATION / EXPERIENCE REQUIREMENTS:

Degree or certification in Accounting/Finance or equivalent level of experience required.

• Basic knowledge of accounting principles and fair credit practices.
• Strong written and oral communication skills and ability to interface with all levels of the organization.
• Deadline-oriented, able to prioritize and multi-task in a fast-paced environment.
• Detail oriented with strong analytical skills.
• Able to effectively work as part of a team toward meeting department goals.
• Functions effectively in a high-volume work environment with critical deadlines, and quickly adapts to new challenges or changing priorities.
• Skilled at solving problems and thinking creatively or “out of the box”.
• Strong attention to detail to ensure accuracy of work.
• Self-starter who takes the initiative to start and complete assignments with minimal direct supervision. Able to work independently.
• Proficient in Microsoft Office applications, including Excel, PowerPoint, and Word.
• Hands-on experience operating spreadsheets and accounting software.
• Excellent data entry, communication, customer service, and problem-solving skills.
• Ability to calculate, post, and manage accounting figures and financial records.
• Strong written and verbal communication skills.
• Must possess strong time management skills.