Accounting Clerk

Summary

An ideal Accounting Clerk utilizes knowledge of fundamental accounting principles to assist the accounting department with data entry, preparing financial spreadsheets and perform basic accounting clerk functions. Our Accounting Clerk would use problem-solving skills, self-starts, is personable, an effective communicator, coordinates projects, has a working knowledge of excel and a willingness to learn new applications; Work well with team members in a fast-paced environment, multi-task with flexibility, is creative and enthusiastic.

Job Duties

• Maintain accurate and up-to-date vendor files, place purchase orders, enter data for accounts payable vouchers and payment processing, match, and code AP vouchers.
• Resolve accounting discrepancies with clear, concise, and professional communication.
• Prepare expense accruals and general ledger reconciliations; Sort/file processed docs; Assist with accounting projects, perform associated clerical duties, and other accounting related function as needed.
• Respond to client and vendor inquiries in a timely manner and assure resolution to all management.
• QuickBooks: Document control - Sort and enter documents by account name or number with invoice processing for payment. Expense Reports - Process, review for compliance and accuracy, request approvals and issue payments. AR Transactions - Verify and post. Invoices - Issue per the guidelines established with the client.
• Verify all corresponding charges are listed on quotes are being billed accurately to clients according to the contract/agreement(s).
• Handle all sensitive financial information with the highest degree of confidentiality.
• Maintain files in an organized and accessible manner with updated information by performing file purges on a regular basis and creating new filing systems as needed.
• Perform discretionary F&A duties as delegated by Management by demonstrating competency and growth.

Required Knowledge, Skills & Abilities

• Ability to operate standard office equipment and peripheral devices efficiently: multi-line switchboard, scanner, laptop & desktop, printer/copier/scanner/fax machine and calculator.
• Proficiency with Microsoft Office (intermediate Excel a plus) and Quickbooks.
• Tangible ability to interpret and articulate financial data on a regular basis.
• Attention to detail and a high level of organizational skills; Positive attitude; Team player
• Maintain a high level of confidentiality and exercise good judgment.

Education/Credentials

• 3+ years accounting experience in a corporate environment. Industry experience a plus.