Administrative Office Assistant

Administrative Office Assistant

San Joaquin Valley Homes, the fastest-growing Home Builder in the Central Valley, is seeking a motivated and detail-oriented Administrative Office Assistant to join our team.

Job Responsibilities:

• Perform general administrative duties
• Assist with employee relations
• Conduct all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company
• Communicate effectively with employees, customers, and external 3rd party vendors
• Track and procure all company equipment and supplies
• Schedule and coordinate office maintenance; arrange for the service of all office equipment, including office facilities.
• Oversee reception weekly front desk coverage
• Update and maintain phone contact list and phone system
• Assist with covering front desk and customer service phone calls in a professional and courteous manner
• schedule and coordinate meetings, special events, and luncheons
• Facilitate data entry, document preparation, presentations, special reports, memos, letters, word processing, spreadsheets, and routine correspondences
• Perform research and other duties necessary to obtain information; gather and organize data to prepare reports for review and action by others
• Scan, organize, and maintain filing systems
• Track company auto and field equipment, DMV processing renewals, DOT compliance, and maintain recordkeeping
• Maintain company insurance policies, reporting, and annual renewals
• Assist with new community sales office setup and closing, providing all updated compliance and relocation materials and equipment
• Prepare and process incident/accident insurance claims
• Coordinate company IT requests, solutions, and tech support
• Assist with the SJVH Safety compliance program
• All other duties as assigned

Education/Experience & Skills:

• 2+ years of proven experience as an administrative assistant or in a similar role or training. Builder industry experience is a plus
• High School Diploma; College Degree preferred
• Excellent technology skills, pick up quickly on new software
• Proficient in Microsoft Office Suite, Cloud-Based Applications
• Typing 50+ wpm,
• Excellent verbal and written communication skills and multi-tasking skills
• Strong time management skills with an ability to meet project deadlines
• Ability to handle confidential or sensitive information
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving skills
• Interact well with co-workers
• Team player
• Valid Driver’s License
• Able to sit at a desk for extended periods, easily move around the office, and lift up to 20 lbs.

We are a Drug-Free and Smoke-Free Workplace. Pre-Employment drug testing is required for all positions

Compensation & Benefits:

$45,000-$55,000 DOE

Competitive Salary and Benefits package, including:

• Medical, Dental & Vision Health Insurance
• Base life insurance plan is provided at no cost to employees
• Voluntary Flexible Spending Account Plans
• Voluntary Life, Accidental, Hospital, Long-Term Disability, & Critical Illness Plans
• PTO Accrual Program
• Company Paid Holidays
• 401(k) plan including a 4% company match
• Annual performance-based Bonus
• Wellness Program & Gym Membership
• Discounts on new home purchases

SJV Homes is an Equal Employment Opportunity Employer