Administrative Billing Coordinator

Tibbetts Lumber Co. LLC, a growing Lumber and Building materials company, is seeking a qualified Administrative Billing Coordinator for the Corporate office in Clearwater, Florida.

Essential Duties and Responsibilities:

• Prepare and edit correspondence, communications, presentations, and other documents

• Conduct research, collect and analyze data to prepare reports and documents

• Maintain databases

• File and retrieve documents and reference materials

• Monitor, screen, respond to, and distribute incoming communications

• Answer and manage incoming calls

• Receive and interact with incoming visitors

• Liaise with internal staff at all levels

• Interact with external clients

• Collaborate with finance and sales professionals to maintain accounts receivable

• Compile and process information such as prices, discounts, shipping rates etc.

• Ensure customers are billed correctly for services offered

• Issue invoices and distribute them electronically or by mail

• Communicate with customers to answer questions

• Keep accurate records (customer information, received payments etc.)

• Post customer payments

• Prepare and submit statements

• Coordinate communications between locations, vendors, and customers to support day-to-day administrative and operational processes

• Perform various accounting, compliance, inventory or HR related duties as requested

• Provide superior customer service to internal and external customers at all times

• All other duties as assigned

Experience Required:

• At least 2 years of experience providing administrative support

• Associate's Degree is a plus

• Billing experience is a plus

Knowledge, Skills, & Abilities

• Highly developed computer skills and in-depth knowledge of relevant software such as Microsoft Excel and the MS Office Suite

• Knowledge of standard office administrative practices and procedures

• Organizational and planning skills

• Communication skills

• Excellent research capabilities

• Problem analysis and problem-solving skills

• Judgment and decision-making ability

• Initiative

• Confidentiality

• Team member

• Attention to detail and accuracy

• Adaptability

Benefits:

Tibbetts Lumber offers an excellent benefits package to our employees including:

• Competitive wages

• Medical insurance

• Dental insurance

• Life insurance

• 401(k) plan

• Vacation, Personal Time & Holiday pay

• Short & Long Term Disability

• Health Savings Account

Legal Disclosures:

Tibbetts Lumber Co. LLC complies with all federal, state, and local laws prohibiting employment discrimination of any kind. Tibbetts Lumber Co. LLC is a Drug-Free Workplace and uses pre-employment drug testing to confirm all of its potential employees do not use any restricted substances. Tibbetts Lumber Co. LLC is an at-will employer and can terminate its employment relationship at any time, with or without cause, and without notice.