Administrative Assistant

Position Overview

This position will support the needs of D&H Fire Protection, Inc., its Accounting Manager, and the Service Department Administrator by coordinating customer requests, inquiries, field service paperwork, and pre-liems. The individual must have a good working knowledge of Google Sheets, Calendaring Applications, Microsoft Office Suite, Gmail, Adobe Professional..

Role and Responsibilities

• Collecting and maintaining critical documentation for records and invoicing purposes
• Invoicing
• Timely response to internal and external emails and communications
• Assist in managing customer requests for documentation, changes in emergency contact information, and dispatching
• Obtain necessary billing information from customers to facilitate invoicing promptly
• General clerical work and filing of receipts, packing slips, and other records
• Data entry

Qualifications and Education Requirements

• High School Diploma
• AA degree or equivalent work experience is preferred

Preferred Skills & Work Experience

• Knowledge of office administration responsibilities, systems, and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office, Google Suite, Adobe Professional

D&H Fire Protection Inc. is an EEO Employer (M/F/D/V).