License and IP Office Admin Assistant

Job Type

Full-time

Description

Department: Finance

Division: Licensing

Reports to: License and IP Administrator

Schedule: Monday-Friday, 8:00 am-4:30 pm

Position Type: Full-time, non-exempt

Location: Star® Roses and Plants, West Grove, PA ~ hybrid option: 3 days in office/2 days work from home

The opportunity.

As the License and IP Office Assistant, you will fill the pivotal role of supporting the License and IP Administrator with managing various aspects of intellectual property (IP) and licensing operations for the organization. Your daily responsibilities will include tasks related to royalty reporting, licensee management, and patent and trademark administration, as well as general office support functions.

Responsibilities you can expect.

• Assist manager with the accurate and timely execution of royalty reports, plant breeder reports, and licensee annual schedules.
• Collaborate with team to maintain accurate records in SAP system, including royalty rates, marketing fees, and plant breeder, licensee, product, and vendor information.
• Maintain accurate license and trademark files, ensuring compliance with established procedures and regulations.
• Ensure timely collection of monthly licensee statements and vendor rebate reports; oversee distribution of reports to all stakeholders.
• Serve as the primary point of contact by answering and directing inbound calls for the company, providing professional and courteous assistance to all callers.
• Support daily function of office by ordering office supplies and receiving, processing, and distributing mail.
• Additional duties as required.

Requirements

A few logistics.

You can expect a normal office work environment. This includes sitting, standing, bending, reaching, a normal range of hearing and vision, and ability to lift up to 20 pounds. You'll need manual dexterity sufficient to operate standard office equipment. Travel requirements are minimal (0-10%) to visit various local tradeshows and company events.

You have this.

• High school diploma or equivalent (GED), plus a minimum of two years of office administration experience
• Demonstrated ability to work in MS Excel, MS Outlook, and MS Word
• Proficiency in written and verbal communication
• Exceptional organizational skills with a strong attention to detail
• Proven ability to prioritize tasks and manage time effectively
• Experience with SAP system preferred

To perform this job successfully, you must be able to perform each duty satisfactorily. The requirements listed are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We have this.

• Medical, dental, and vision offered to employees and their families
• HSA and FSA options
• Paid time off + paid holidays
• Company paid for STD + life insurance
• LTD and additional life insurance options
• 401(k) retirement plan + company match + profit sharing
• Employee growth and development
• Tuition reimbursement

About Us

125 years of horticultural history: that's a good start. Our unique structure as both an IP company and wholesale plant distributor has given us the opportunity to make a positive impact on numerous aspects of the industry. With innovation at the forefront of everything we do, our team contributes to the research and development, breeding, and introduction of novel plant genetics that possess the traits needed for young plant growers to be successful. Our production department, sales team, and network of supplier partners are passionate about the mission of getting these unique plants to the right customers. Our plant brands include The Knock Out® Family of Roses, Drift® Roses, Bushel and Berry® and Bloomables®.