SPECIAL EVENTS COORDINATOR

The Organization: The Dolores Huerta Foundation (DHF) is a growing 501(c)(3) non-profit organization. Our mission is to inspire and organize communities to build volunteer organizations empowered to pursue social justice. DHF is based in Bakersfield, California. We organize in the counties of Tulare, Fresno, Kern, and the high desert area of Los Angeles County. We are seeking Student Success Mentors who are passionate about supporting this work.

Position Summary

The Special Events Coordinator is responsible for the strategic development and implementation of a variety of events. This role will plan, design, organize, and execute special events. This position will be expected to manage 15- 20 events annually and provide detailed reports on each project.

The ideal candidate will have excellent administrative and organizational skills and be able to demonstrate the ability to use Google Suite

Position Responsibilities

Donor Relations Management

• Plans and directs special events. Acts as event liaison between the organization and vendors. Develops concepts, designs and working with the Communications Department, coordinates mailings of promotional materials and invitations and directs logistical planning. Maintains records on event activities, progress, status and post event summary.
• Attends events to oversee activities and ensure details are handled as planned. Addresses any issues that may arise and will remain on site after the event is over to ensure proper clean up. Works with and gives guidance to volunteers and staff involved in event planning and execution.
• Negotiates and contracts with vendors for a variety of goods and services related to special events planning. Monitors delivery of goods and services to ensure contract terms are satisfied.
• Maintains event supply inventory and ensures packing lists are accurate and available for event days
• Develops and maintains an extensive network of contacts, both internal and external, to facilitate event coordination.
• Work with Development Director and Communications team to develop and annual report

The ideal candidate will exhibit the following skills and abilities:

• Administrative and Organizational Skills

• Strong customer service skills
• A high level of professionalism
• Ability to troubleshoot and problem solve
• Sound judgment
• Discretion in handling sensitive and confidential information and situations
• Ability to juggle multiple projects and handle frequent interruptions

• Strong computer/software skills including, the proven ability to use Google Suite

• Attention to detail and grammar inaccuracies

EDUCATION/EDUCATION

REQUIRED COMPETENCIES

• Graduate from an accredited college
• Equivalent combination of relevant education and experience may be substituted as appropriate
• 2+ Years’ experience in a community outreach role preferred
• Social justice advocacy experience preferred
• Experience and passion for community organizing