Office Manager - Dallas, TX

Love Where You Work!

If working for a team of dynamic professionals that create award winning projects for some of the world’s most successful companies sounds exciting, rand* construction corporation is where you want to be. One of Washington’s Great Places to Work for 15 years in a row, rand* provides a culture of excellence that offers unlimited growth. We are seeking a dynamic Office Manager that can put their talents to use in the construction industry.

The Office Manager is responsible for overseeing front office activities, including: processing receiving and outgoing packages, and helping maintain an efficient office environment. The Office Manager is also responsible for daily building facilities operations.

Why rand*? We are proud to consistently be named a “Best Place to Work” by local business journals. Our culture of excellence has produced close to 200 Industry awards for our quality of work from the following associations: Associated Builders and Contractors, Washington Building Congress, NAIOP, USGBC, IIDA and AIA. Most importantly, we love to promote from within. 80% of our Executive Leadership began their careers at rand* in our entry level position of Project Engineer.

Preferred Candidates will possess the following skills:

• Strong organizational skills
• Ensure the utmost confidentiality in all matters
• Coordinate with directors/office leaders for reporting activities and general administrative affairs
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Coordinate travel arrangements
• Coordinate, schedule meetings to include external events
• Maintain various documents for executives
• Provides coordination, monitoring and communication of projects and programs
• Complete all reporting activities accurately and on-time.
• Determine priority of matters with office leader
• Responsible for administrative tasks including printing, mail, email, etc.
• Prepare, reconcile and submit expense reports
• Attend to communications channels including but not limited to
  • Greeting public and clients and directing them to the correct staff member
  • Preparing outgoing mail for distribution to vendors
  • Notifying vendors and tenants of office closures
• Update and maintain databases such as phone list, contact list, etc.
• Review vendor invoices for accuracy against orders received
• Manage parking lot and garage
• Maintain building cleanliness, neatness, and orderliness (lobby, supply room, conference and meeting spaces, and kitchen)—working with cleaning services as needed
• Coordinate with building maintenance with property owner.
• Set up courier services, as needed
• Prepare overnight shipments for other company locations
• Assist accountants with management of lien waivers
• Schedule vendors for repairs, handling tenant complaints, and ordering and distributing key fobs to employees and tenants
• Manage office supply orders (Staples, Costco, etc.)
• Order Colonial Parking cards for newly hired PMs and APMs
• Assist all superintendents with ordering Home Depot cards, Colonial Parking cards, vacuums, labor posters, etc.
• Perform other duties as assigned

Education and Experience Requirements:

• High School Diploma or equivalent required; BS/BA from an accredited four-year school preferred
• Must have a minimum of 5 years’ experience in office management, preferably in a supervisory position
• Outstanding attention to detail
• Excellent communications skills, both written and oral
• Proficiency in execution and time management
• Familiarity with MS Office including Outlook, Excel, and PowerPoint
• Ability to manage multiple and competing requests
• Ability to maintain strong relationships and an open line of communication with all departments

rand* construction is committed to ensuring an inclusive environment. We are proud to be an Equal Opportunity and Affirmative Action Employer by providing opportunities for all employees and applicants without regard to race, sex, gender, national origin, religion, age, disability, veteran status, genetic information, sexual orientation, gender identity and any other protected status in accordance with applicable law.

Women, minorities, individuals with disabilities, veterans, and LGBTQ+ individuals are encouraged to apply.