Aviation Admin Assistant

Avex is a world-renowned expert in the sales, operation, and maintenance of Daher TBM Aircraft. We maintain a large majority of the U.S. TBM fleet regarding inspections, major repairs, hot sections, state-of-the-art trend monitoring, RVSM, and in-house actuator repairs. AVEX is rapidly expanding to meet the demand for our consistently growing business and client base, with locations in Camarillo, CA (KCMA), Broomfield, CO (KBJC) and Loveland, CO (KFNL).

We are seeking passionate, highly skilled professionals who thrive in a dynamic, technically challenging environment. At AVEX, you will have the resources, support, and team to do some of the best work of your life. We strive to elevate our business through empowering our employees, because we believe our staff is the cornerstone of our success and essential to our long-term growth. If you want to take your career to new heights, get onboard with AVEX.

Job Description:

The Administrative Assistant helps launch business operations and activities that keeps maintenance operations moving forward. They are responsible for all administrative functions and associated materials for the aircraft maintenance department including data entry, invoicing work orders for customers, and assisting the maintenance department in all areas. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

Job Responsibilities:

• Assist with reception duties and other clerical/office support duties
• Maintain office cleanliness
• Scanning and filing documents
• Communication with customers and vendors via phone, email, and in-person
• Creating work orders and tickets for maintenance
• Assist QA department with record preparation, analysis, logbook entries, etc.
• Assist Parts department with receiving incoming packages and shipping packages
• Assist Parts department to pull and allocate parts
• Assisting other departments as needed

Job Requirements:

• 3 years of administrative experience
• Strong typing skills
• Corridor or any other Aviation software experience preferred
• Experience with quoting and maintenance estimates
• Exceptional time management and verbal and written communication skills
• Professional manner and a strong ethical code
• Ability to multitask and remain motivated and positive
• Strong problem-solving skills
• Experience with working well under pressure
• Commitment to working efficiently and accurately
• Proficient in MS Office Suite with the ability to learn new software applications
• Experience with Data Entry
• Ability to meet and exceed tight deadlines
• Helpful to have a background in billing, parts, or project mgmt./coordination
• Strong interest in learning about the Aviation industry
• Continuously work towards cooperatively/jointly providing quality internal and external customer service

What We Offer: AVEX provides a comprehensive benefits package and a work environment that propels your growth and supports the mutual success of our people and our company. AVEX’s benefits provide the flexibility to choose the benefits that make the most sense for you and your family:

• Medical, dental, and vision plans
• Immediate PTO Accrual
• 401k or Roth 401K Match - 4%
• Training and Development
• Employee Referral Program
• Tuition Reimbursement
• EAP Program
• ER Provided Life Insurance

Avex is an Equal Opportunity Employer. Employment with Avex is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.