Accounting Clerk

Job Summary: The accounting clerk is responsible for assisting with the day-to-day accounting operations of the company (specifically Accounts Receivable). This includes processing transactions, reconciling accounts, preparing reports, and providing general support to the accounting team.

Key Responsibilities:

Accounts Receivable:

• Generate and send out invoices to customers.
• Monitor customer accounts for payments and follow up on overdue accounts.
• Post and reconcile payments to customer accounts.
• Prepare and send customer account statements.

General Ledger:

• Assist with month-end and year-end closing procedures.
• Reconcile bank statements and other general ledger accounts.
• Maintain accurate and up-to-date records of financial transactions.

Data Entry and Record-Keeping:

• Enter financial data into accounting software or spreadsheets.
• Maintain electronic and physical filing systems for financial records.
• Ensure data integrity and accuracy in financial records.

Reporting:

• Assist in preparing financial reports such as balance sheets, income statements, and cash flow statements.
• Generate ad-hoc reports as requested by management.

Assistance and Support:

• Provide support to the accounting team as needed.
• Assist with audits by providing necessary documentation and information.
• Respond to inquiries from vendors, customers, and internal stakeholders regarding financial transactions.

Qualifications and Skills:

• High school diploma or equivalent; Associate's degree in accounting or related field preferred.
• Proven experience in an accounting or finance role, preferably as an accounting clerk or similar position.
• Proficiency in MS Office, particularly Excel, and accounting software (e.g., QuickBooks, SAP).
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.
• Good communication and interpersonal skills.
• Knowledge of basic accounting principles and practices.

Working Conditions:

• Typical office environment.
• Regular working hours with occasional overtime during peak periods.
• May require sitting for extended periods and using a computer for data entry and analysis.