Scalehouse Assistant

ADMINISTRATIVE ASSISTANT: Tuesday - Thursday 8:00 AM to 4:30 PM

Under general supervision, performs specialized/technical clerical duties. Positions within this class vary in the work performed depending on the specialty area; and perform related duties as required.

DISTINGUISHING CHARACTERISTICS

The primary duties require enough technical and statutory knowledge to be carried out with independent decision making and authority based on the interpretation of adopted procedures.

Incumbents work under close and continuous supervision while learning the assigned function/specialty area.

EXAMPLE OF DUTIES

Duties include but are not limited to those described below.

Performs specialized and technical clerical duties related to an assigned department, division or unit; prepares, reviews, interprets, applies, files and/or makes independent decisions about a wide variety of official/public records, forms; applies and interprets codes, ordinances, manuals, and technical terminology in making independent decisions and judgments in the specialty area.

Develops/maintains/administers files, logs, data bases, and manuals related to the assigned specialty; provides direct services to internal and external customers in the specialty area; collects fees, issues receipts, balances money and prepares deposits resulting from service provision in the assigned specialty; maintains statistics, prepares reports, answers correspondence; coordinates with other employees, departments, outside agencies; enters and retrieves data from automated systems.

Experience: One year of general clerical experience.

Special Requirements: Ability to type at a speed of 35 net words per minute..

Knowledge of: Alpha/numeric filing systems; general office procedures; basic arithmetic including addition, subtraction, division and multiplication.

Ability to:

• Learn, interpret, apply and explain complex rules, codes, and ordinances related to specialty area;
• Learn documents, forms, databases etc. related to specialty area;
• Exercise judgment in making decisions that are outside of established procedures;
• Establish effective working relationships as necessitated by work assignments;
• Communicate effectively with the public, employees and other public and private agencies;
• Deal tactfully with people, and resolve difficult complaints and problems;
• Understand and follow complex oral and written instructions;
• Read English at a level necessary to understand procedure manuals, codes, policy guidelines, technical documents and reports;
• Make basic mathematical computations; demonstrate accurate, precise attention to detail;
• Research information in order to make a decision;
• Learn to maintain records, logs, files, manuals as appropriate to functions of specialty area;
• Operate office machines and equipment used in work assignments;
• Use computerized and automated data systems.

SCALEHOUSE ATTENDANT DUTIES: Friday & Saturday 6:30 AM - 4:30 PM

General assignments include, but are not limited to:

• Operating weight scale and ticketing systems used in weighing of vehicles for determination of solid waste quantities and relevant charges.
• Collecting disposal fees, issues receipts and provides correct change. Balance receipts and cash register at end of each operating day.
• Required to read weight scales and manually calculate fees when system goes down. Maintaining accounting paperwork and cash receipting system necessary for the collection of monies.
• Maintaining a safe and organized work area.
• Regularly communicating on a 2-way communications radio with coworkers.

REQUIRED KNOWLEDGE AND ABILITIES:

• Ability to multi task.
• Ability to read, understand, interpret and apply KWRA policies.
• Ability to operate computers with basic knowledge of Microsoft Office programs.
• Ability to maintain effective working relations with customers and co-workers.
• Ability to accurately make change and keep records of daily transactions.
• Ability to work independently when given directions.

MINIMUM QUALIFICATIONS:

• Must be able to stand for extended periods of time.
• Must be physically able to lift and/or carry items
• Must be proficient in arithmetic and use of calculator.
• Must be able to write clearly, handle money transactions and make correct change.

All work is performed both indoors and outdoors in varying temperature, weather, and humidity conditions.

Steel Toe boots are provided (voucher).
Uniform clothing is also provided.

First Shift
Full Time