Contract Administrator
MGC Roofing
Miami, FL
- Medical , Paid Time Off
- Full-Time
Job Description
Salary: 50,000 - 60,000
Description:
MGC Roofing and Construction is seeking a detail-oriented and organized Contract Administrator to join our team. As a Contract Administrator, you will play a crucial role in managing contract-related processes and ensuring the smooth operation of our business. If you are proactive, self-motivated, and have a background in construction services, we encourage you to apply.
Job Responsibilities:
- Accurately code and enter invoices for payment processing.
- Interpret and analyze contract language from awarded contracts.
- Process checks on a weekly basis.
- Monitor Accounts Receivable Aging reports weekly.
- Input data from ERP into CRM software.
- Address customer inquiries regarding invoices and payments promptly and professionally.
- Collaborate closely with accounting, company operations, and field employees.
- Assist in month-end close processes.
- Adhere to company policies and procedures.
- Proficiently utilize computer skills including MS Office (Word, Excel, Outlook).
- Enter billing information accurately into the accounting system.
- Distribute completed billings via email.
- Maintain records of company credit card transactions.
- Manage service agreements and logs.
- Schedule service work orders efficiently.
- Conduct collection calls for past due billings and perform other accounting tasks as needed.
- Respond to all incoming client service calls courteously and promptly.
- Document all work processes accurately and in a timely manner.
- Answer and direct incoming phone calls effectively.
- Provide basic and accurate information in-person, over the phone, and via email.
- Communicate job status updates with current clients when necessary.
- Update calendars and schedule appointments with clients.
- Perform additional clerical receptionist duties as required.
- Operate standard office equipment proficiently.
- Maintain a clean and organized desk area.
- Prepare and post customer invoices in the Company’s ERP system.
- Monitor and report on Accounts Receivable to assist management in evaluating outstanding balances.
- Perform various accounting and administrative activities.
- Assist the controller in preparing key metrics and analysis.
Knowledge, Skills, & Abilities:
- Strong organizational and follow-up skills.
- Excellent communication and interpersonal abilities.
- Detail-oriented with exceptional multitasking capabilities.
- Proven ability to thrive in a fast-paced, high-volume environment.
- Self-motivated with a strong work ethic.
- Minimum 2 years of experience as a billing clerk/administrator or accountant in a construction service department.
- Proficient in MS Office applications (Word, Excel, Outlook).
- Experience as a Receptionist or similar role.
- Hands-on experience with office equipment (e.g., fax machines, printers).
- Professional demeanor and appearance.
- Superior written and verbal communication skills.
- Resourceful and proactive approach to problem-solving.
- Outstanding organizational and time-management skills, with the ability to prioritize tasks effectively.
- Customer-centric attitude.
- Experience in a contracting or construction environment.
- Fluent in both English and Spanish (Bilingual).
- Notary License required.
Benefits Include:
ESOP
PTO
Holidays
Medical Insurance
Address
MGC Roofing
Miami, FL
33166
USA
Industry
Legal
Posted date
Over a month ago
View All MGC Roofing Jobs
How can the hiring manager reach you?
You Already Have an Account
We're sending an email you can use to verify and access your account.
If you know your password, you can go to the sign in page.