Entry Level Administrative Assistant

Entry Level Administrative Assistant – Lincolnshire, IL

$47,000-$55,000 + Full Benefits (401K, Medical, Vision, Life, Dental, PTO, Paid Holidays, Growth Opportunity and more!)

As a locally owned and sourced distributor of organic consumer goods, we pride ourselves on marketing our products to the level of flavor that they possess. We currently have an opportunity for an Entry Level Administrative Assistant to join our team at our headquarters in Lincolnshire, Illinois, and help our almost century old company continue distributing food globally to our established client base and underprivileged areas in need of our services.

We are seeking a full-time Entry Level Administrative Assistant with strong interpersonal skills to support our marketing team in continuously giving our products the spotlight they deserve. In this position, you will be the main agent of support for our marketing representatives as well as act as the first point of contact for internal and external queries.

Responsibilities:

• Warmly greet and assist visitors, ensuring their inquiries are promptly addressed and needs are met
• Handle incoming and outgoing mail as well as manage office supplies to guarantee smooth operations
• Provide administrative support to with data entry, paperwork, photocopying, and filing
• Schedule and organize complex activities such as meetings, travel, conferences and department activities
• Establish, develop, maintain, and update filing systems for the department
• Organize and prioritize large volumes of information and draft written responses or replies by phone or email
• Coordinate and design general correspondences, memos, charts, tables, graphs, etc.
• Responsible for accuracy and clarity of final copy documents
• Receive and respond to calls from customers regarding product or order questions, and relay prevalent information back to the marketing representative
• Keep organized filing system of client information to maintain data integrity
• Receive and respond to correspondences from customers regarding product or order questions, and relay prevalent information back to the marketing representative
• Document and maintain customer information within database

Qualifications:

• Excellent telephone and customer relations skills
• Working knowledge of Microsoft Word and Excel
• Excellent organization and time management skills as well as strong attention to detail