Accounting Specialist

Performs a variety of technical level accounting duties in support of the financial accounting function and the Finance Division.

Responsibilities:  Job duties include, but are not limited to:

Compares posted entries and purchase orders with vendor invoices and statements to verify accuracy; reconciles discrepancies.

• Inputs accounts payable transactions into Great Plains Dynamics software.
• Prepares and reconciles NM State tax deposits (TAP) and reports for review and approval by the Deputy Director of Finance prior to filing.
• Prepares and reconciles Federal tax deposits for 945 and 1042 and reports for review and approval by the Deputy Director of Finance prior to filing.
• Reconciles activity for credit cards to expense reports. Resolves disputed amounts.
• Assists other accountants in the preparation and review of the year-end 1099’s for vendors and retailers and prepares for the closing of the calendar year and fiscal year payables activity in the accounting software. Obtains W-9 from new vendors.
• Provides Non-Taxable Transaction Certificates (NTTC’s) for vendors, as needed.
• Provides requested accounts payable documentation to external auditors during fiscal year-end financial audit.
• Manages and maintains the Certificate of Liability Insurances for vendors who perform services on NMLA property.
• Prepares bank deposits, cash count, and maintain Claim check stock.
• Processes weekly check run for disbursements to vendors, contractors and other due payments.
• Processes weekly wire payments to appropriate vendors.
• Gathers, collates, processes, verifies, reconciles and prepares for review and/or approval, general accounting data and information as assigned.
• Maintains records, logs, journals, files and other accounting information, both manually and electronically, to create transactional histories and audit trails.
• Files and archives accounting documents, as needed.
• Assists with various duties as requested.

Qualifications:

• A general-level knowledge of accounting practices and principles.
• A well-developed knowledge of internal policies, procedures and processes relating to the accounting function.
• Working knowledge of Microsoft Office Suite, including Excel, Word and Outlook.
• Adequately developed numerical, analytical and general accounting skills are required.
• Skill in the proficient use of MIS and computer systems and processes is essential.

Typical Experience/Education/Certifications:

High school education or equivalency is required; some post-high school formal education in business, commercial or accounting course work is preferred; however, a combination of education and past relevant work experience wherein the skills and abilities to perform the position’s duties and accountabilities have been adequately demonstrated is acceptable. Incumbent must possess a combination of sufficient prior work experience and/or formal education to reasonably ensure ability to perform the position’s duties.