Construction Project Administrator

CM&D is hiring an administrative position for its Maui, HI office. This person in this role will provide support to projects as a Project Administrator.

General Description:

The Project Administrator will provide full time support to all Project Managers and Assistant Project Managers. They will establish and maintain all files, project correspondence and contracts. The Project Administrator reports directly to Assistant Project Managers and Project Managers.

Duties & Responsibilities:

1. Reports to the Project Manager and Assistant Project Manager;
2. Under general supervision of the PM and APM, provides administrative support;
3. Provides complex problem solving skills to resolve design, construction, budgetary, and schedule related issues;
4. Composes and types correspondence to include letters, memos, forms, minutes, proposals, etc.;
5. Interacts with a diverse group of external and internal contacts at all levels;
6. Uses independent judgment to plan, prioritize and organize a diversified work load;
7. Receives and distributes project correspondence, drawings, and other project records and documents;
8. Maintains project files;
9. Maintains logs for RFI’s, submittals, substitution requests, contracts, change proposals, and change orders;
10. Arranges project meetings;
11. Records discussions at meetings and prepares, distributes, and maintains project meeting minutes.

Requirements:

• A minimum of a Bachelor's Degree is required, preferred in Architecture, Engineering, Business Administration or Construction Management.
• Previous construction experience.
• Previous experience with residential/health services/hospitality/high rise/large scale master plan development projects is preferable.
• Must have excellent communication skills, both oral and written; be computer literate and capable of using MS Office 365, Microsoft Project, Adobe Cloud, Internet and Email.
• Must be highly proficient in MS Word, Excel, and Adobe Acrobat Pro.
• Demonstrated graphic design skills applied to reports, presentations, and social media preferred.

Location: Maui, HI

Application:

• Please include examples of office administrative and management work, including relevant examples of construction administration.
• Please provide 3-5 professional references including name, title, relationship to you, organization, contact number, contact email.