Accounts Receivable Specialist

Summary of Position:

The Account Receivables Specialist secures revenue by verifying and posting receipts, resolving discrepancies. Carries out billing, collection, and reporting activities according to specific deadlines by providing clerical and administrative services to ensure efficient, timely, and accurate payment of accounts.

Essential Functions:

1. Reconciliations and collections
   1. Performs account reconciliations and generate age analysis.
   2. Monitors customer account details for non-payments, delayed payments, and other irregularities.
   3. Researches and resolves payment discrepancies by investigating and resolving customer queries and processing necessary credits and deductions.
   4. Follows-up on, collects, and allocates payments.
   5. Develops a recovery system and initiates collection efforts.
   6. Continual open communication with customers regarding accounts.
2. Credit evaluation
   1. Researches and analyzes new customer’s credit applications and evaluates credit worthiness.
   2. Monitors credit limits and credit holds.
3. Invoices and billing
   1. Follows established procedures for processing receivables.
   2. Maintains up-to-date billing system.
   3. Generates and sends out invoices and credit notes.
   4. Maintains current accounts receivable customer files .
   5. Communicates with customers via phone, email, mail or personally.
4. Cash receipts and payments
   1. Prepares and scans bank deposits.
   2. Apply payments in appropriate systems.
5. Reports
   1. Review AR aging to ensure compliance.
   2. Provide requested reports and data analysis.
6. Bill-backs
   1. Responsible to process and follow-up on bill-backs
   2. Performs necessary analysis and assists with bid preparation to ensure bill back compliance.

1. Contributes to accounting or other departments as needed.

1. Fully supports the company’s Mission, Vision and Values.
2. Trains employees on proper and effective accounts receivable processes when needed.
3. Practices and promotes encouragement and respect by acknowledging and praising coworkers, vendors, and brokers.
4. Invests time and effort in personal development and supporting a customer-centric culture.

Other Duties:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Competencies and Skills:

1. Strong attention to detail, accuracy, and data management skills.
2. Data entry skills and general math skills.
3. Time management and deadline orientation skills.
4. Communication skills, written and verbal, and customer focus.
5. Trustworthy, effective, and ability to maintain confidential information.
6. Working knowledge of computers and applications, especially Excel.

Education and Experience:

1. Associate degree or higher preferred, or relevant experience required.
2. 3+ year experience:

1. Collections or Data Analysis
2. Accounts receivable
3. General bookkeeping procedures and accounting principles
4. Proficient in relevant computer software
5. Knowledge of regulatory standards and compliance requirements

Supervisory Responsibilities:

None

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filling cabinets, and fax machines.

Physical Demands:

This is largely a sedentary role; some walking and bending is required. The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Expected Work Hours:

Some flexibility in work hours is allowed. The employee must be available during “core” business hours between 8:30 – 5:00 pm, Monday through Friday. May be required to work overtime.

Travel:

None

Equal Employment Opportunity:

Bake Crafters is committed to providing equal opportunity for all employees and applicants without regard to race, color, religion, national origin, sex, age, marital status, sexual orientation, disability, political affiliation, personal appearance, family responsibilities, matriculation, or any other characteristic protected under federal, state, or local law. Each person is evaluated on the basis of personal skill and merit. Bake Crafters’ policy regarding equal employment opportunity applies to all aspects of employment including recruitment, hiring, job assignments and promotions, working conditions, scheduling, educational and recreational programs.