Construction Project Coordinator

Hurst & Siebert is a General Contractor specializing in High-End Luxury Retail seeking a Construction Project Coordinator to contribute to the team goal of facilitating successful projects.

This role will provide administrative support to Project Managers on multiple concurrent projects to ensure smooth operations throughout the construction project, from inception to closeout.

Duties & Responsibilities:

• Set up projects in Procore
• Upload, Organize & Label Drawings in Procore
• Manage Project Directories in Procore
• Initiate and Coordinate Kick Off & Preconstruction Meetings
• Attend Project Meetings and Take Meeting Minutes as Requested
• Set up Project Prelim Information Sheets
• Request, Track and Deliver Project COI’s to Client and Landlord
• Create and Maintain Vendor Site Services Contact List
• Set up Site Services for Projects
• Support Superintendent with Job Site Items as Needed
• Upload and Track Sub COIs in Accounting System
• Receive, Upload and Initiate Submittals Workflow
• Generate and Deliver Subcontract Packages
• Collect, Track and Maintain all Subcontractor Documents and Ensure Subcontractor Files are Complete and Accurate
• Compile and Deliver Required Documents for Client and Landlord Close Out Packages
• Undertake any Additional Duties and Tasks Related to the Position, as Requested/Assigned

Qualifications:

• High level of personal organization
• Work well under pressure and tight/shifting timelines
• Strong attention to detail
• Effective communication skills
• Proficient in MS Word, Excel, and Outlook
• Complete tasks accurately and timely
• Ability to coordinate multiple projects for multiple project managers
• Willingness to collaborate and go the extra mile
• Previous Experience in Procore
• 2+ years’ experience as a Construction Project Coordinator

Job Type: Full Time Onsite

• 7:30 am to 4:30 pm
• Monday to Friday

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance